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- Tasks: Support the Commercial Director with PA, admin, and project tasks in a dynamic manufacturing environment.
- Company: Fast-paced manufacturing business with a focus on efficiency and innovation.
- Benefits: Competitive salary, hybrid working, and opportunities for professional growth.
- Other info: Great career progression in a supportive and collaborative workplace.
- Why this job: Join a vibrant team and make a real impact while developing your skills.
- Qualifications: GCSEs or equivalent; experience as a PA or in administration is essential.
A fantastic opportunity has arisen for a Management Assistant to support the Commercial Director in a fast-paced manufacturing business. The role will be to deliver high-quality PA, administrative & project support to the Commercial Director & Sales Directors of the UK Insulation Boards division, enabling the Commercial Management Team & their teams to operate efficiently & effectively.
The role works predominantly in direct support of the Commercial Director, acting on their behalf when appropriate. It plays a key role in developing, maintaining & improving administrative processes & systems, providing high-quality management support to help the Senior Commercial Management Team operate effectively in their field-based roles.
Job Description:
- Provide comprehensive PA support to the Commercial Director & Sales Directors, including proactive diary management & coordination of meetings.
- Act as a key point of contact, responding on behalf of senior stakeholders where appropriate & ensuring timely follow-up of actions.
- Coordinate complex travel arrangements, accommodation, meetings & hospitality, both in the UK & internationally.
- Manage general administrative activities to support the efficient running of the Commercial Management Team.
- Prepare, format & support the creation of professional presentations, reports & management documents.
- Attend meetings as required, producing accurate minutes, action logs & timely distribution of documentation.
- Collate, review & distribute agendas, papers & reports in line with agreed timescales.
- Build & maintain effective working relationships with internal stakeholders, customers & external contractors.
- Send out price lists, price increase and surcharge letters, and prepare, raise, and distribute rebate letters as required.
- Provide support with ordering office stationery and essential refreshments, including coffee, sugar, and lunches.
- Plan, coordinate & support corporate events, customer hospitality & internal meetings.
- Liaise with event organisers, venues & suppliers to manage logistics, budgets & timelines.
- Work closely with the Marketing team to support exhibitions, conferences & external events.
- Maintain active memberships with trade bodies by renewing annually, keeping certificates up to date, and monitoring key dates for related events.
- Produce regular & ad-hoc reports for the Commercial Director using SAP/BI & other business systems.
- Analyse & present sales & performance data in clear, professional formats.
- Create & maintain monthly management presentations using Excel & PowerPoint.
- Prepare, draft & quality check surveys, reports, statistics & other commercial documentation.
Candidate Requirements:
- Educated to GCSE level (Grade C / 4 or above) or equivalent; further education or professional PA/Business Administration qualifications desirable.
- Significant & recent experience in a Management Assistant, PA, Executive Assistant or Senior Administrator in a role supporting senior leaders.
- Advanced user of Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint & Teams, with confidence using shared documents & collaboration tools.
- Strong experience managing data accuracy, reporting & dashboards.
- Confident working with reporting tools, spreadsheets & presentations, including manipulation of data for management information.
- Experience working with expenses systems desirable.
- Comfortable working in a fast-paced, changeable & hybrid working environment.
- Full valid UK driving licence is essential.
- Valid passport is essential as occasional travel to Europe.
This role would suit candidates with the following experience: PA, Management Assistant, Executive Assistant, Business Administration, EA, Senior Administrator, Senior Secretary.
Hours: Monday – Friday, 8:00 am – 4:00 pm
Salary: up to £35,000 Per Annum
The role will start onsite, then once comfortable in the role, it will move to hybrid 2 days at home, 3 days in the office.
Management Assistant in Stoke-on-Trent employer: Brampton Recruitment Ltd
Contact Detail:
Brampton Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Management Assistant in Stoke-on-Trent
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for a Management Assistant role. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their products and services, especially in the insulation boards division. This will help you tailor your responses and show that you're genuinely interested.
✨Tip Number 3
Practice your interview skills with a friend or family member. Focus on common questions for PA roles, like how you manage multiple tasks or handle tight deadlines. The more you practice, the more confident you'll feel when it counts!
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find and apply for the perfect Management Assistant position. Plus, it shows you're serious about joining our team!
We think you need these skills to ace Management Assistant in Stoke-on-Trent
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Management Assistant role. Highlight your experience in providing PA support, managing diaries, and coordinating meetings. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for supporting our Commercial Director. Share specific examples of how you've successfully managed administrative tasks in the past.
Showcase Your Tech Skills: Since this role requires advanced use of Microsoft 365 applications, make sure to mention your proficiency in Outlook, Word, Excel, and PowerPoint. We love seeing candidates who are comfortable with tech and can handle data reporting!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can't wait to see what you bring to the table!
How to prepare for a job interview at Brampton Recruitment Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Management Assistant role and its responsibilities. Familiarise yourself with the key tasks like diary management, travel coordination, and report preparation. This will help you demonstrate your knowledge and show how your skills align with what they need.
✨Showcase Your Tech Savvy
Since the role requires advanced use of Microsoft 365 applications, be prepared to discuss your experience with these tools. Bring examples of how you've used Outlook, Excel, and PowerPoint in previous roles, especially for creating reports or presentations. This will highlight your ability to hit the ground running.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills and ability to handle multiple tasks. Think of specific examples from your past experiences where you successfully managed complex schedules or resolved issues on behalf of senior leaders. This will showcase your proactive approach and adaptability.
✨Build Rapport with Interviewers
During the interview, focus on building a connection with your interviewers. Be friendly and approachable, as this role involves maintaining effective working relationships. Show genuine interest in their team and the company culture, which can set you apart from other candidates.