At a Glance
- Tasks: Provide essential admin support, greet visitors, and manage school communications.
- Company: Join a supportive school environment focused on student success.
- Benefits: Enjoy flexible working patterns and a pension scheme.
- Other info: Opportunity for professional growth in a dynamic school setting.
- Why this job: Make a difference in students' lives while developing your skills.
- Qualifications: Experience in admin roles and strong organisational skills required.
The predicted salary is between 24000 - 28000 £ per year.
We are seeking a highly organised and professional Administration Assistant to cover a period of maternity leave in our busy and supportive administration team. This position provides high-quality administrative and clerical support to the school's leadership, ensuring the smooth daily operation of the school office and creating a welcoming environment for students, staff and visitors.
Key Responsibilities
- Act as the first point of contact, greeting visitors and managing the flow of people across the school site.
- Operate the school switchboard, handling and directing calls efficiently.
- Manage incoming and outgoing post and deliveries, including confidential documentation.
- Provide first aid and basic medical support to students and staff, maintaining accurate records.
- Maintain and update student records, including admissions, leavers and transitions.
- Support attendance administration, including post-16 provision.
- Manage administrative systems such as Parents' Evening bookings and student payments.
- Assist with free school meals applications and student bursary processes.
- Support the administration of school trips and enrichment activities.
- Undertake general office duties including correspondence, filing and document preparation.
Candidate Profile
- Experience in an administrative or office-based role, with strong data accuracy skills.
- NVQ Level 3 in Business Administration (or equivalent experience).
- Excellent organisational and communication skills.
- Confidence in using Microsoft Office and Google applications.
- Ability to handle confidential information with professionalism and discretion.
- Flexible, proactive and committed to continuous professional development.
- Previous experience in a school environment and First Aid qualification are desirable but not essential.
Benefits
- Pension scheme.
- Flexible working patterns where possible, including part-time or job-share arrangements.
Administrative Assistant employer: Bradley Stoke Community School
Join our dedicated and supportive administration team as an Administrative Assistant, where you will play a vital role in ensuring the smooth operation of our school. We offer a welcoming work environment that values flexibility and professional growth, alongside benefits such as a pension scheme and the possibility of flexible working patterns. This is an excellent opportunity for those looking to make a meaningful impact in the education sector while developing their skills in a nurturing atmosphere.
Contact Details:
Bradley Stoke Community School Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the education sector or join local groups. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for that interview! Research the school and its values, and think about how your skills align with their needs. Practise common interview questions so you can showcase your organisational and communication skills confidently.
✨Tip Number 3
Be proactive! If you see a job posting that excites you, don’t wait around. Apply through our website and follow up with a friendly email to express your enthusiasm. It shows initiative and keeps you on their radar.
✨Tip Number 4
Showcase your adaptability! In your conversations, highlight examples of how you've handled various tasks in previous roles. Whether it’s managing student records or supporting school trips, let them know you’re ready to jump in wherever needed.
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Show Off Your Organisational Skills:As an Administrative Assistant, being organised is key! Make sure your application reflects your ability to manage tasks efficiently. Use examples from your past experiences to demonstrate how you keep things running smoothly.
Be Professional and Personable:Since you'll be the first point of contact, it's important to convey a friendly yet professional tone in your application. Let us see your personality shine through while maintaining that professional edge!
Highlight Relevant Experience:Make sure to mention any previous administrative roles or experiences that relate to the job description. If you've worked in a school environment before, definitely include that – it’ll give you an extra edge!
Apply Through Our Website:We encourage you to apply directly through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Bradley Stoke Community School
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Assistant in a school setting. Familiarise yourself with tasks like managing student records and operating the switchboard. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple tasks or projects in the past. Highlight your ability to stay organised and efficient, especially in a busy environment. This is crucial for the role, so make it clear how you can contribute to the smooth operation of the school office.
✨Practice Your Communication Skills
As the first point of contact, strong communication skills are essential. Practice answering common interview questions clearly and confidently. You might even want to role-play greeting a visitor or handling a phone call to showcase your professionalism and approachability during the interview.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about situations where you had to handle confidential information or manage a difficult situation with a visitor. Prepare concise responses that highlight your discretion and ability to maintain a welcoming environment.
