Cardiac Rehabilitation Administration Assistant (NHS AfC: Band 3) - Cardiology - Bradford Teach[...]

This is a varied post providing the role of admin support to the Cardiac Rehabilitation Team. The successful candidate will be based in the Cardiac Rehab Office in Queensbury Health Centre but may also occasionally be based at SLH or BRI.

Experience/Skills/Qualifications required:

• Appropriate administrative/secretarial experience.
• Minute taking.
• Diary / time Management.
• Previous NHS experience.
• Knowledge and experience of working in a multi-cultural environment.
• Experience of working with patients in the health care setting.
• Must be able to travel between sites.

Main duties of the job:

• Provide admin cover for the cardiac rehabilitation team managing general office tasks, managing & processing new referrals, filing, managing exercise class waiting lists, answering telephones and escalating messages or issues to the team.
• Provide secretarial and administrative support to the Cardiac Rehabilitation Team.
• Liaise with other agencies as directed by Cardiac Rehabilitation Team members.
• Undertake the typing of letters, faxes, reports and other documents.
• Update patient information databases and manage some audit with the support of the nursing team.
• Take and receive phone calls to and from other agencies and patients.
• Undertake the copying, collation and distribution of documents internally and externally.
• Undertake filing of patient records and documentation and other documents.
• Arrange meetings and take minutes in these meetings for Cardiac Rehabilitation Team members.

Working for our organisation:

At Bradford Teaching Hospitals we’re passionate about providing outstanding care for the people of the Bradford district and communities across the North of England. We’re keen to meet people interested in sharing our passion and helping us continue to deliver the highest quality of care to our patients.

We’re a renowned teaching hospital trust at the forefront of research, education and development, with a state-of-the-art simulation and skills training centre on site.

Person specification:

Experience:

• Previous secretarial/administrative experience (preferably NHS or experience of working with patients in a healthcare setting).
• Experience of providing support to a Manager.

Skills:

• Good standard of numeracy.
• Good standard of both written and spoken English.
• Intermediate life support and moving/handling experience.
• Able to respond to new situations with innovation and common sense.
• Able to prioritise and organise workload and adjust needs to the service and meet tight deadlines.
• Ability to speak one or more Asian languages.

Knowledge:

• Understanding of Information Governance and Confidentiality.
• Understanding of computer packages including Word, Outlook, Excel and PowerPoint.
• Skills to include audio typing and minute taking.
• Prepared to undertake regular mandatory training and develop skills to carry out duties.

Qualifications:

• RSA Stage I/II Word Processing or equivalent formal secretarial qualifications and word processing.

This vacancy may close early if it receives a high number of applications. Please complete and submit your application in good time to avoid disappointment.