HR Administrator Apprentice (The Fractional HR Department St Julian's Club)

Our team brings a depth of experience from working closely with founders and business leaders. We understand that great HR isn't just about policies or process, it's about making informed, commercial people decisions that support growth and create strong, sustainable teams. Our approach is straightforward and pragmatic. We focus on what matters, avoiding unnecessary complexity or legal jargon, and tailoring our support to each client's culture, goals and team. Whether it's building solid foundations or shaping a longer-term people strategy, we provide clear, confident guidance that businesses can rely on. As a team, we take pride in the quality of our work and the impact we have. We work collaboratively, think commercially, and hold ourselves to a high standard in everything we do. That's why we're trusted by businesses that are serious about getting their people strategy right. We are human intelligence.

Job Purpose: As an HR Administrator Apprentice, you will support the delivery of HR administration across a portfolio of clients, gaining hands‑on experience across the full employee lifecycle. You will work closely with our HR Support Team and People Partners, learning how to manage multiple priorities, follow structured processes, and deliver a professional and responsive service to clients. This is a busy and varied role where no two days are the same. You will be involved in onboarding new starters, supporting recruitment activity, maintaining employee records, and assisting with payroll and compliance tasks.

• Recruitment
  • Coordinating end‑to‑end recruitment activity, including advertising roles, managing applications, and arranging interviews
  • Organising/conducting candidate screening and ensuring a smooth and professional candidate experience
  • Managing pre‑employment processes, including references, right‑to‑work checks, and other onboarding requirements
  • Liaising with hiring managers and People Partners to progress roles efficiently
• Employee Lifecycle
  • Managing onboarding and offboarding processes, ensuring all documentation is issued and completed accurately, including contracts and offer letters
  • Acting as a key contact for day‑to‑day employee lifecycle queries across multiple clients
  • Maintaining employee records and ensuring all changes (e.g. promotions, salary changes, leavers) are processed correctly
  • Supporting lifecycle processes in line with client‑specific requirements and agreed service levels
• Payroll
  • Preparing and collating payroll data in line with deadlines, ensuring accuracy and completeness
  • Liaising with payroll providers and internal teams to resolve queries
  • Supporting changes such as new starters, leavers, and salary updates through the payroll process
  • Identifying discrepancies and escalating issues where required
• HR Reporting and Compliance
  • Supporting compliance processes, including right‑to‑work checks and client‑specific regulatory requirements
  • Assisting with audits of employee records and documentation to ensure accuracy and completeness
  • Producing and supporting HR reports using system data where required
  • Flagging any risks, inconsistencies, or compliance concerns to the wider team
• Tools and Systems Management
  • Acting as a confident user of HR systems, maintaining and updating employee data accurately (systems include Breathe HR, Sense HR, HiBob, People HR, Bright HR, Yoti, Zinc, Hireful)
  • Monitoring shared inboxes and task management systems to ensure work is actioned and tracked
  • Supporting the effective use of systems across the team and responding to basic system queries
  • Identifying system or process inefficiencies and suggesting improvements
• Documents and Templates
  • Preparing HR documentation, including contracts, letters, and standard templates
  • Ensuring documents are accurate, up to date, and aligned with client requirements
  • Supporting the ongoing improvement of templates and standard documentation
  • Maintaining organised and compliant document storage across systems
• Communication and Client Support
  • Acting as a point of contact for client HR administration queries via email and phone
  • Managing queries efficiently, taking ownership where appropriate and escalating when needed
  • Building strong working relationships through professional and timely communication
  • Supporting new client onboarding by helping to establish processes and ways of working
  • Working closely with People Partners to ensure a consistent and high‑quality client experience

Skills:

• Proficiency in Word, Excel, Copilot, Outlook
• Strong organisational skills with the ability to manage multiple tasks
• Good attention to detail and a high level of accuracy
• Confident using IT systems, including Microsoft Office
• Clear written and verbal communication skills
• A professional and reliable approach to work
• Ability to handle confidential information with discretion
• A willingness to learn and develop in a fast‑paced environment
• A genuine interest in HR and working with people

Personal Qualities:

• Punctuality

We don't just advise on HR, we become the HR team for the businesses we support. Our clients are typically small businesses and startups who need the expertise of a larger HR function, delivered in a way that feels practical, flexible and genuinely embedded in their organisation.