Assistant CoSec

Job Family Group: Business Support Group Job Description: The Company Secretary\’s Office (‘CSO’) team purpose is to partner with the boards and businesses at bp, facilitating effective decision making through dynamic corporate governance, whilst maintaining the good standing of bp legal entities around the world. This is achieved through focusing on the strategic priorities for CSO: excellence in corporate governance; simplification; building trusted partnerships. Corporate governance at BP p.l.c. has a high degree of breadth and complexity and the structure of the team reflects the aim of a best-in-class service delivery with three UK members of the CSO leadership team individually having responsibility for plc Board and Committees, Corporate Governance and Subsidiary Governance. Purpose of Role As an Assistant Company Secretary in the bp global Company Secretary’s Office, you will report to the Head of Corporate Governance plc and lead a number of corporate governance activities for the main listed entity to ensure the Group complies with all governance, regulatory and legal requirements. In addition, you will work in close collaboration with the Head of Board & Board Committees UK in providing dedicated company secretarial support to a main board committee, that includes responsibility for governance advice and support to the committee chair. As a key member of the Company Secretary team, this role will assist with the team’s modernisation and transformation journey, including leading the identification and implementation of automation opportunities to deliver efficient end to end workflows. Working within a team, you will have the opportunity to gain breadth and continuous development across the BP p.l.c. team’s accountabilities by rotating responsibilities after a designated amount of time. Main Responsibilities Core company secretarial activities include, but are not limited to: Committee Secretary: Act as secretary to a main board committee Responsible for full meeting management of the main board Committee, working together with the Head of Board & Board Committees and identified third party advisors, as well as other members of the leadership team, agenda item owners and presenters Provide a level of oversight on Committee pre-read material to ensure appropriateness of content Responsible for the preparation of the Chair’s briefing notes and key issues report, as may be required Draft Governance papers for Committee meetings (including minutes, action list, forward planner, appointments, governance framework papers) Provide corporate governance subject matter expertise to Committee members including contributing to inductions, guidance on governance, policy, director duties\’ and responsibilities Working with the Board Support Manager on meeting action point tracking Corporate Governance Providing a broad ranging corporate governance service to BP p.l.c. in accordance with its articles, UK and US listing regimes, the UK Companies Act and other applicable regulations including market abuse regulations Accountable for the oversight and management BP p.l.c. corporate governance processes including corporate reporting (including governance sections within the Annual Report), maintenance of restricted and insider lists, dividend documentation, regulatory announcements, remuneration governance (such as executive director and PDMR share plans) and major interests in shares Provide a single point of contact for all Companies Act section 791/811 queries, keeping appraised of industry guidance (including CGI) and court rulings, and collaborating with internal and external legal counsel as required to provide responses in accordance with legal timeframes Draft and release stock exchange announcements on behalf of the Company Secretary’s Office as required Submit corporate filings as required – including Companies House, liaising with external lawyers regarding SEC filings, share plan filings and depositary scheme filings Manage the relationship with bp’s UK registrar and associated UK shareholder correspondence Assist with wider projects within the Company Secretary’s Office as needed Key Skills, Experience & Qualifications Chartered Secretary, lawyer or chartered accountant or equivalent professional qualification Good working knowledge of the UK Corporate Governance regime and corporate legislation Experience in a plc Company Secretary environment Knowledge of UK and US listing regimes Proven experience in a Company Secretarial role High level of accuracy and attention to detail Ability to build credible and effective relationships, be seen as a trusted business partner, maintaining respect and pragmatism in dealings with all stakeholders Ability to work in a team and in a collaborative environment Ability to carry out research independently and provide recommendations Experience of working in a fast-paced, complex business Good commercial skills Track record of change management, particularly in process simplification or introduction of technology in delivery of automation Organised and able to adapt to an ever-changing environment Strong influencing skills required in an autonomous and decentralised business Previous experience in global energy/or mining sector is desirable but not required Why Join our team? At bp, we provide an excellent working environment and employee benefits such as an open and inclusive culture, a great work-life balance, tremendous learning and development opportunities to craft your career path, life and health insurance, medical care package and many others. We support our people to learn and grow in a diverse and exciting environment. We believe that our team is strengthened by diversity. We are committed to crafting an inclusive environment in which everyone is respected and treated fairly. There are many aspects of our employees’ lives that are significant, so we offer benefits to enable your work to fit with your life. These benefits can include flexible working options, collaboration spaces in a modern office environment, and others benefits. Reinvent your career as you help our business meet the challenges of the future. Apply now! Travel Requirement: Negligible travel should be expected with this role Relocation Assistance: This role is not eligible for relocation Remote Type: This position is a hybrid of office/remote working Skills: Legal Disclaimer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us . If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.