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- Tasks: Support Facilities Management and Reception duties in a dynamic office environment.
- Company: Join a supportive team in Reading, dedicated to excellence and teamwork.
- Benefits: Enjoy 25 days holiday, a pension scheme, and unique perks like bringing your dog to work.
- Why this job: Be part of a collaborative culture where your contributions truly matter and make an impact.
- Qualifications: Strong communication skills and attention to detail are essential; teamwork is key.
- Other info: Work in a vibrant office, with opportunities for personal growth and community involvement.
The predicted salary is between 28800 - 43200 £ per year.
This is a great opportunity for an Office & Facilities Administrator to join a busy yet supportive team based in Reading. As part of this role you will support the Facilities Management activities and assigned tasks, along with some Reception duties. We are looking for someone who’s confident, organised, and proactive, but most importantly, a team player. We work closely across teams, so excellent communication and attention to detail really matter. As part of the nature of the role you will be required to attend to the office 5 days a week.
Experience/Attributes required:
- Strong verbal and written communication skills.
- Excellent attention to detail.
- Work effectively in a team and on your own.
- Professional and courteous approach to work.
Work type:
- Scan incoming post and file it into the relevant practice group folders.
- Print and collate outgoing post from practice groups for dispatch via Royal Mail.
- Assist fee earners with document scanning.
- Assist teams with printing legal documents.
- Ensure facilities supplies (e.g., toners, labels, envelopes) are ordered as needed.
- Distribute the group's stationery.
- Maintain printed stationery stocks at designated facilities points.
- Ensure all equipment is well-maintained. Report any required repairs to the Facilities Manager for approval and engineer call-out.
- Ensure project rooms are stocked with pads and pens.
- Answer general facilities queries.
- Retrieve deeds, wills, and files from storage as requested.
- Assist with booking staff into the office and allocating parking.
- Meet and greet clients for lawyers, show them to meeting rooms, and ensure they are looked after.
- Answer Reception calls promptly and professionally.
- Assist with set-up and clear-up of client events.
- Ensure meeting rooms are kept tidy.
- Destroy archived files in line with the firm’s destruction policy.
- Prepare files for court – photocopying files and documents.
- Assist with IT queries related to hardware (e.g., screens, keyboards, docks).
- Assist with setting up IT kits for new joiners.
- From time to time, you may be required to perform other duties than those detailed above to be actioned and/or completed.
Benefits:
- 25 days holiday
- Pension scheme with a 4% employer contribution
- Life Assurance - 5 x final salary
- Travel season ticket loan scheme
- Cycle to work scheme
- Weekly wellbeing hour
- Birthday off
- 1 x 8 hour charity day
- Bring your dog to work
- Shopping discounts and Medicash
Team structure:
- 1 x Facilities Manager
- 3 x Facilities Administrators
Office & Facilities Administrator employer: Boyes Turner
Contact Detail:
Boyes Turner Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office & Facilities Administrator
✨Tip Number 1
Familiarise yourself with the specific facilities management tasks mentioned in the job description. Understanding the nuances of document handling, equipment maintenance, and client interaction will help you stand out during interviews.
✨Tip Number 2
Showcase your communication skills by preparing examples of how you've effectively collaborated with teams in previous roles. Being a team player is crucial, so be ready to discuss how you’ve contributed to a positive team environment.
✨Tip Number 3
Highlight your attention to detail by discussing specific instances where your meticulousness made a difference. Whether it was in managing supplies or ensuring documents were correctly filed, these examples will resonate well with the hiring team.
✨Tip Number 4
Prepare to demonstrate your proactive approach by sharing experiences where you took initiative in your previous roles. This could involve streamlining processes or addressing issues before they escalated, which is key for this position.
We think you need these skills to ace Office & Facilities Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Office & Facilities Administrator role. Emphasise your organisational skills, attention to detail, and any previous experience in facilities management or administrative roles.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the company. Mention specific examples of how you have demonstrated strong communication skills and teamwork in past roles, as these are key attributes for this job.
Highlight Relevant Skills: In your application, clearly outline your verbal and written communication skills, as well as your ability to work both independently and as part of a team. Use bullet points to make these skills stand out.
Proofread Your Application: Before submitting your application, take the time to proofread it for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the role.
How to prepare for a job interview at Boyes Turner
✨Show Your Organisational Skills
As an Office & Facilities Administrator, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your ability to handle the busy environment they mentioned.
✨Highlight Your Communication Skills
Strong verbal and written communication skills are essential for this role. Be ready to discuss situations where you effectively communicated with team members or clients, showcasing your professionalism and courtesy.
✨Demonstrate Teamwork
Since the role requires a team player, think of instances where you've collaborated with others to achieve a common goal. Emphasise your ability to work well both independently and as part of a team.
✨Prepare for Practical Scenarios
You might be asked about specific tasks like managing supplies or handling reception duties. Familiarise yourself with these responsibilities and be prepared to discuss how you would approach them, showing your proactive attitude.
