HSEQ Administrator - Kilmarnock

HSEQ Administrator – Kilmarnock Boyd Recruitment are currently working alongside one of the leading companies operating in energy, renewable and telecommunication. Due to a promotion, our client is looking to recruit an HSEQ Administrator. Our client’s core business largely focuses on the Transmission and Distribution Energy Sector and as HSEQ Administrator you will work closely with the HSEQ Manager. Main Purpose of Job: The purpose of this role is to ensure high-quality general administrative support is provided to the HSEQ Team (Primary), Reception (Primary), Substations Project Managers (Secondary) Key Tasks and Accountabilities: Resolve internal and external customer enquiries, Maintain accurate paper and computer-based records and filing systems. Maintain HSEQ and Training related registers and documentation e.g. Document Registers, Incident Registers, Employee Feedback Reports, HSEQ KPI Register, Audits, deviations, and other HSEQT registers Assist the HSEQ Manager and HSEQ team members in implementing, maintaining, and evaluating the HSEQ Integrated Management System. Produce correspondence, documents, reports and presentations. Undertake purchasing/financial duties as required, for example, processing invoices, requisitioning stationary/equipment and tracking costs related to HSEQ and training. Process incoming and outgoing mail Participate in, and positively promote the HSEQ Culture Attend and engage fully in any learning and development activities that are deemed appropriate by HSEQ Manager. Carry out all work in accordance with health and safety and any other legal requirements. Participate in team/business meetings as necessary. Coordinate arrangements relating to training courses Provide administrative support in the reception. Key Performance Indicators: Not Applicable Aptitudes Required: Organizational awareness Time Management and prioritization Critical thinking seeking relevant information Mental flexibility and ability to learn Driving change and improvement Digital fluency and cybersecurity literacy Team working skills Able to work under pressure and deliver results to a defined deadline Logical and analytical Can-do attitude, self-motivated Flexible Attention to detail Confident Good communication skills Experience: Demonstrable knowledge of HSE regulations would be advantageous. Experience within the construction or utilities industry would be advantageous. Previous administrational experience would be advantageous. Qualifications: Intermediate (minimum) skill level in Microsoft Office, Word and Excel – (Essential) English & Maths, academic achievement – (Essential) National 5 (N5)/GCSE’s Maths and English