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- Tasks: Coordinate the film programme for Sheffield DocFest 2026 and support the Films team.
- Company: Join the vibrant Sheffield DocFest team, celebrating creativity and inclusivity.
- Benefits: Freelance role with flexible hours and a chance to work in a dynamic festival environment.
- Why this job: Be part of an exciting film festival and make connections in the film industry.
- Qualifications: Strong organisational skills and a passion for film and events.
- Other info: Opportunity to promote diversity and inclusion while gaining valuable experience.
The predicted salary is between 24000 - 36000 £ per year.
The Film Programme Coordinator will support the Films team in delivering the film programme for Sheffield DocFest 2026. They are responsible for coordinating a wide range of moving parts in the film programme and supporting the wider team with any questions needed about filmmakers, guests, Q&As, Youth Jury and any other issues. They will be a key part of the film programme for Sheffield DocFest 2026. This is a freelance contract role, requiring 67 days’ work (eight hour days) in total.
Summary of deliverables
- Coordinate the database management for securing, collating and delivery of copy, information and press materials for festival publications and website.
- Coordinate the Film section of the DocFest website, ensuring up to date at all times, working with the Films team and Press & Communications team.
- Assist the Film Programme Manager in curatorial research, including programme notes, archival rights and screening fees.
- Support the Film Programme Manager in films requiring certification for the Festival.
- Coordinate Print Traffic and Industry player data management pre-festival.
- Assist with social media campaigns related to the Film Programme.
- Coordinate Film Jury schedules and the coordinator briefing.
- Support the Film Programme Manager in the delivery of the schedule and hospitality invitations for filmmakers and guests.
- Coordinate details of invitations with the hospitality team.
- Coordinate and provide information for any reporting purposes post-festival.
- Coordinate the distribution of Q&A schedules and briefs for internal and external Q&A hosts, with support from the Film Programme Manager.
- Support the delivery of the Youth Jury Programme, coordinating logistics and activity planning with the Film Programme Manager.
- Support with any year-round screenings and activities.
- Task manage the Film Programme Assistant and volunteers/Festival Assistants as appropriate.
During Festival Week:
- Support and be the primary contact for the print traffic organisers.
- Conduct intros or moderate Q&As during the festival where required.
- Assist with the delivery of the Film Programme, including meeting and greeting filmmaker guests.
- Coordinate Q&A schedule and Q&A hosts.
- Coordinate the distribution and display of film marketing materials during festival delivery.
- Assist the Festival Awards Ceremony production team in the delivery of logistics, including awards engraving, jury member and filmmaker management.
- Support the Film Programme Manager in the jury deliberation event delivery.
Additional
- Actively promote and support diversity and inclusion in all Sheffield DocFest’s activities.
- Adhere to Sheffield DocFest health & safety, environmental, privacy and GDPR policies, and the Staff Handbook.
- Create and maintain good working relationships with all Sheffield DocFest colleagues.
- Be an ambassador for Sheffield DocFest and maintain a professional approach at all times.
- Commit to and uphold Sheffield DocFest values: creativity, empathy, freedom, inclusivity and internationalism.
This is a non-exhaustive list of deliverables, and from time to time, the postholder may be required to undertake other duties that may be reasonably required.
To apply
See Sheffield DocFest’s full recruitment pack and the Film Programme Advisor job description on their website. The closing date for this position is 19/02/2026 at 09:00.
Film Programme Coordinator employer: Box
Contact Detail:
Box Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Film Programme Coordinator
✨Tip Number 1
Network like a pro! Get out there and connect with people in the film industry. Attend events, join online forums, and don’t be shy about reaching out to folks on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Show your passion for film! When you get the chance to chat with potential employers, let your enthusiasm shine through. Share your favourite films, discuss recent trends, and talk about what excites you about the film programme at Sheffield DocFest. It’ll make you memorable!
✨Tip Number 3
Be proactive! If you see a role that interests you, don’t wait for the perfect moment. Apply through our website and follow up with a friendly email expressing your interest. A little initiative goes a long way in showing you’re serious about joining the team.
✨Tip Number 4
Prepare for interviews by researching the festival’s past programmes and current initiatives. Familiarise yourself with their values and how they promote diversity and inclusion. This will help you tailor your responses and demonstrate that you’re a great fit for Sheffield DocFest.
We think you need these skills to ace Film Programme Coordinator
Some tips for your application 🫡
Show Your Passion for Film: When writing your application, let your love for film shine through! Share any relevant experiences or projects that highlight your enthusiasm for the industry and how they relate to the role.
Be Organised and Detail-Oriented: As a Film Programme Coordinator, you'll need to juggle multiple tasks. Make sure your application reflects your organisational skills. Use clear headings and bullet points to make it easy for us to see your qualifications at a glance.
Tailor Your Application: Don’t just send a generic application! Take the time to tailor your CV and cover letter to the specific requirements of the Film Programme Coordinator role. Mention how your skills align with the job description and what you can bring to Sheffield DocFest.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to the right people. Plus, it shows you’re serious about joining our team!
How to prepare for a job interview at Box
✨Know Your Film Programme Inside Out
Before the interview, dive deep into Sheffield DocFest's past film programmes. Familiarise yourself with the types of films showcased, the themes explored, and any notable guests or filmmakers involved. This knowledge will not only impress your interviewers but also show your genuine interest in the role.
✨Showcase Your Coordination Skills
Be ready to discuss specific examples of how you've successfully coordinated multiple tasks or projects in the past. Whether it's managing schedules, liaising with teams, or handling logistics, having concrete examples will demonstrate your ability to juggle the various responsibilities of the Film Programme Coordinator role.
✨Emphasise Your Team Spirit
Since this role involves working closely with various teams, highlight your collaborative experiences. Share stories that showcase your ability to build relationships, support colleagues, and contribute positively to a team environment. This will resonate well with the values of Sheffield DocFest.
✨Prepare for Scenario Questions
Anticipate questions about how you would handle specific situations, such as last-minute changes in the film schedule or dealing with guest inquiries. Think through your responses and be ready to articulate your problem-solving skills and adaptability, which are crucial for this fast-paced role.
