At a Glance
- Tasks: Provide proactive support to a team of fee earners in a dynamic legal environment.
- Company: Join an award-winning global law firm with a supportive and collaborative culture.
- Benefits: Enjoy excellent career development opportunities and a vibrant workplace.
- Other info: Build relationships with experienced professionals and enhance your skills in a thriving environment.
- Why this job: Kickstart your career as a PA while making a real impact in the legal field.
- Qualifications: Previous administrative experience and strong organisational skills are essential.
The predicted salary is between 30000 - 35000 € per year.
Box Recruitment Solutions are recruiting on behalf of an award-winning global law firm known for its supportive culture, collaborative environment, and excellent long-term career development opportunities. The primary objective of this role is to provide highly efficient and proactive secretarial and administrative support to a team of fee earners within the Real Estate and Construction team, ensuring the smooth operation of day-to-day activities. Supporting 5 Associates and working closely alongside 4 experienced PAs, this role is integral to enabling fee earners to focus on delivering high-quality legal services through seamless organisational and administrative assistance.
Key Responsibilities
- Understand and assist with billing processes and associated financial management tasks
- Engage with fee earners to support general financial housekeeping and invoicing
- Manage administrative processes for fee earners, utilising appropriate internal resources
- Develop an understanding of matter management processes, gradually increasing responsibility and risk management awareness
- Diary management including forward planning, proactive travel and meeting arrangements, identifying scheduling conflicts and resolving where appropriate
- Support fee earners with day-to-day administrative and organisational tasks
- Adhere to firmwide and divisional Best Practice protocols
- Ensure compliance with firm risk and compliance policies and procedures, escalating issues where appropriate
- Successfully complete all mandatory firm training within required timescales
- Develop skills to support fee earners with business development activities
- Build strong working relationships with fee earners and wider support teams
To apply you will have
- Around 2 years previous administrative experience within a professional services, law, real estate or corporate business
- Experience supporting senior stakeholders, managers, or fee earners is highly desirable
- Someone genuinely interested in developing a career as a PA
- Strong organisational and prioritisation skills with the ability to manage busy workloads effectively
- Excellent verbal and written communication skills, including strong grammar and punctuation
- Strong IT skills, particularly Word, Outlook, Excel and diary management systems
- Ability to work collaboratively within a team while also managing tasks independently
Please note: law graduates are unlikely to be suitable for this particular role.
Junior PA employer: Box Recruitment Group
Join an award-winning global law firm that prioritises a supportive culture and collaborative environment, making it an excellent employer for those seeking meaningful career development. As a Junior PA, you will benefit from extensive training opportunities, work alongside experienced professionals, and play a vital role in ensuring the smooth operation of the Real Estate and Construction team, all while enjoying a dynamic workplace that values your contributions.
StudySmarter Expert Advice🤫
We think this is how you could land Junior PA
✨Tip Number 1
Network like a pro! Reach out to current or former employees of the firm you're eyeing. A friendly chat can give us insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching the firm’s culture and values. We want to show that we’re not just a good fit for the role, but also for the team. Tailor your answers to reflect how you align with their mission.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. This helps us get comfortable with common questions and allows us to refine our responses, making us sound confident and articulate.
✨Tip Number 4
Follow up after the interview! A quick thank-you email shows our appreciation and keeps us on their radar. Plus, it’s a great chance to reiterate our enthusiasm for the role.
We think you need these skills to ace Junior PA
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Junior PA role. Highlight your relevant experience, especially any admin work in professional services or law. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're interested in the role and how your background makes you a great fit. Keep it concise but engaging – we love a bit of personality!
Show Off Your Skills:Don’t forget to showcase your organisational and communication skills in your application. Mention specific examples where you've successfully managed busy workloads or supported senior stakeholders. We’re all about teamwork and efficiency!
Apply Through Our Website:We encourage you to apply through our website for the best chance of getting noticed. It’s super easy and ensures your application goes straight to us. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Box Recruitment Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Junior PA role and its responsibilities. Familiarise yourself with the key tasks like diary management, billing processes, and supporting fee earners. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experience where you've successfully managed busy workloads or resolved scheduling conflicts. Be ready to discuss how you prioritise tasks and ensure smooth operations, as this will resonate well with the interviewers.
✨Communicate Clearly and Confidently
Excellent verbal and written communication skills are crucial for a Junior PA. Practice articulating your thoughts clearly and concisely. During the interview, pay attention to your grammar and punctuation when answering questions, as this reflects your attention to detail and professionalism.
✨Build Rapport with Interviewers
Remember, this role is all about collaboration. Make an effort to connect with your interviewers by being personable and engaging. Ask insightful questions about the team dynamics and the firm's culture, showing that you're not just looking for a job, but a place where you can grow and contribute.
