At a Glance
- Tasks: Support a dynamic team in a fast-paced legal environment, ensuring smooth operations and exceptional client service.
- Company: Join an award-winning law firm known for its collaborative culture and high-quality work.
- Benefits: Enjoy 33 days holiday, hybrid working, and subsidised travel.
- Other info: Flexible working arrangements and exposure to high-quality work await you!
- Why this job: Make a real impact while developing your skills in a prestigious Real Estate division.
- Qualifications: 3 years' experience as a Legal PA or in professional services, with strong communication and organisational skills.
Box Solutions Recruitment is hiring an experienced and proactive Legal PA to join an award-winning law firm within their Real Estate division on a 12-month fixed-term contract. This is an excellent opportunity to work in a fast-paced, collaborative environment supporting a team of six fee earners, including a Partner, while playing a key role in delivering exceptional client service.
The Role
- Provide high-quality, proactive Personal Assistant support, ensuring smooth day-to-day operations and contributing to the wider success of the team.
- Provide dedicated support to a team of six fee earners, including a Partner.
- Work closely with Finance teams to support billing, reporting, and management of matter balances and working capital.
- Collaborate with Business Development on events, conferences, CRM administration, CV updates, and support with bids, tenders, and pitches.
- Assist Client Relationship Partners with organising meetings, events, and preparing client reports.
- Manage matter processes including engagement letters, matter setup, and liaising with relevant internal teams.
- Handle conflict checks and Client Due Diligence, ensuring full compliance with firm procedures.
- Oversee file management, including matter closures, billing follow-up, and archiving.
- Provide comprehensive diary management, including forward planning and resolving scheduling conflicts.
- Coordinate complex travel arrangements, ensuring cost-effective solutions.
- Organise meetings, including preparation of packs, itineraries, and logistics.
- Manage administrative workflows and ensure timely delivery of tasks.
- Delegate document production tasks such as pitches and legal documentation.
- Maintain strong technical knowledge and support continuous improvement.
- Ensure compliance with all risk and regulatory procedures.
About You
- At least 3 years’ experience in a similar Legal PA or professional services role.
- Proven experience supporting multiple stakeholders in a busy environment.
- Happy to commit to a 12-month fixed-term contract.
- Exceptional communication skills with strong attention to detail.
- Highly organised with the ability to manage multiple priorities.
- Strong Microsoft Office skills.
- Proactive, flexible, and able to work both independently and as part of a team.
- A strong commitment to delivering outstanding client service.
What’s on Offer
- 33 days holiday (25 days plus 8 bank holidays).
- Hybrid working – 3 days in the office and 2 days from home (flexible, non-fixed days).
- Subsidised travel.
- Opportunity to join a highly regarded, award-winning law firm.
- Collaborative and supportive working environment.
- Exposure to high-quality work within a leading Real Estate team.
Legal PA (12 month FTC) in Broughton employer: Box Recruitment Group
Join an award-winning law firm in London as a Legal PA, where you will thrive in a collaborative and supportive environment. With 33 days of holiday, hybrid working options, and the chance to work alongside a dynamic team of professionals, this role offers not only meaningful work but also ample opportunities for personal and professional growth. Experience the satisfaction of contributing to exceptional client service while being part of a leading Real Estate division.
StudySmarter Expert Advice🤫
We think this is how you could land Legal PA (12 month FTC) in Broughton
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, attend industry events, and don’t be shy about letting people know you’re on the hunt for a Legal PA role. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Prepare for interviews by researching the firm and its Real Estate division. Familiarise yourself with their recent projects and clients. This will not only impress them but also help you tailor your responses to show how you can contribute to their success.
✨Tip Number 3
Practice your communication skills! As a Legal PA, you’ll need to demonstrate exceptional communication abilities. Consider doing mock interviews with friends or using online resources to refine your pitch and ensure you come across as confident and articulate.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got a range of opportunities that could be perfect for you. Plus, applying directly shows your enthusiasm and commitment to joining our team. Let’s get you that Legal PA role!
We think you need these skills to ace Legal PA (12 month FTC) in Broughton
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Legal PA role. Highlight your experience in supporting multiple stakeholders and managing busy schedules, as these are key for us in this fast-paced environment.
Showcase Your Skills:Don’t forget to showcase your exceptional communication skills and attention to detail. We want to see how you’ve used these skills in previous roles, especially in a legal or professional services context.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention your proactive approach and commitment to outstanding client service, which are super important to us.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get you on board with our award-winning law firm!
How to prepare for a job interview at Box Recruitment Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Legal PA in a Real Estate division. Familiarise yourself with key tasks like diary management, billing processes, and client relationship support. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
During the interview, be prepared to discuss specific examples of how you've managed multiple priorities in a busy environment. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your exceptional organisational skills, which are crucial for this role.
✨Demonstrate Proactivity
Employers love candidates who take initiative. Share instances where you've gone above and beyond to support your team or improve processes. This could include streamlining administrative workflows or enhancing client service. It shows that you're not just reactive but also proactive in your approach.
✨Prepare Questions for Them
At the end of the interview, have a few thoughtful questions ready to ask the interviewers. This could be about the team dynamics, the firm's approach to client service, or opportunities for professional development. It shows your genuine interest in the role and helps you assess if the firm is the right fit for you.
