Legal PA - Real Estate in Edinburgh

An award-winning law firm is seeking an experienced Legal PA to join its busy Real Estate team in Edinburgh. This is a fantastic opportunity to join a collaborative, forward-thinking firm known for its supportive culture, modern working environment, and strong PA network across Scotland.

The Role

You will support a fast-paced transactional Real Estate team, including two Partners and a team of associates and NQ solicitors, assisting with the smooth running of property transactions. The work focuses mainly on property transactions, including the buying and selling of multiple units and portfolios. A key part of the role involves supporting property completions, ensuring all financial figures, payments, and documentation are accurate and processed on the correct completion date. This role requires someone who is comfortable working with numbers and thrives in a fast-paced environment. You will be required to provide PA support to multiple team members, working collaboratively to ensure the team operates efficiently.

Key Responsibilities

• Work collaboratively with all Finance teams to proactively support fee earners' financial performance including client billing and reports, management of matter balances and working capital.
• Work closely with Business Development to support fee earners on organisation and attendance of events and conferences; CRM administration; production of and updating fee earner CV's; using the Business Development hub and credentials database; assisting with bids, tenders and pilots.
• Assist the Business Development team with organising and attending core team and relationship meetings; organisation and attendance of events; assist with compiling regular client reports as required.
• Undertake all matter management processes, applying correct rates at opening, prompt preparation of engagement letters, matter specifications and liaising with Onboarding as required.
• Ensure all file management processes are undertaken correctly by identifying matters for closure, bills are paid, clearing client balance, WIP and archiving completed files.
• Comprehensive diary management including forward planning, proactive travel and meeting arrangements, identifying meeting clashes and resolving independently where appropriate.
• Identifying and recommending cost efficient options for complex travel arrangements.
• Ensure all meeting requirements are identified and actioned, including proactive preparation of meeting packs, itineraries, room and hospitality resource.
• Utilise the Cube on all administrative tasks, taking ownership to ensure tasks are completed and delivered to fee earners in a timely and accurate way.
• Delegate appropriate tasks to Document Production including pitch and tender documents, conversion and amendment of legal documents and transcripts.
• Demonstrate technical competency in order to support fee earners, identify and address knowledge gaps to fulfil all elements of the role.
• Adhere to the firm's risk and compliance policies and procedures and raise any issues or queries promptly with the relevant Partner and/or Risk and Compliance.
• Successfully complete, on time, all compulsory firm training and return all complaints and claims questionnaires.

You will ideally have:

• At least 3 years’ experience in a Legal PA or property role within a professional services environment (open to other sectors).
• Strong numerical skills, and confident with working with figures/fees & billings.
• Experience supporting multiple fee earners or partners.
• Happy to commit to a 12 month contract.
• Confidence working with financial information and transactional processes.
• Strong organisational and communication skills.
• Excellent attention to detail and the ability to prioritise effectively in a fast-paced environment.
• Advanced Microsoft Office skills.
• A collaborative and flexible approach to supporting a wider team.

Benefits include:

• 25 days holiday with a holiday buy-back scheme.
• Discretionary bonus.
• Private healthcare.
• Hybrid working (3 days in the office, 2 from home).
• Extensive training and development opportunities.
• Modern brand-new Edinburgh offices in a prime city centre location.