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- Tasks: Provide full PA support to a Partner and assist the wider team with administrative tasks.
- Company: Join an award-winning law firm known for its supportive culture and modern environment.
- Benefits: Enjoy 25 days holiday, private healthcare, hybrid working, and extensive training opportunities.
- Why this job: Be part of a collaborative team and make a real impact in a dynamic legal environment.
- Qualifications: 3+ years experience as a Legal PA and strong organisational skills required.
- Other info: Diversity and inclusivity are at the heart of our values.
The predicted salary is between 28800 - 43200 £ per year.
An award-winning law firm is seeking an experienced Legal PA to join its established Real Estate team. This is an excellent opportunity to join a collaborative and forward-thinking firm known for its supportive culture, modern working environment, and strong PA network.
You will support a busy Construction & Planning team within Real Estate, working closely with a team of around 8 people, including Partners, managing associates, and other fee earners. Your role will involve full PA support to a Partner as well as assisting the wider team with day-to-day administrative, organisational, and financial tasks.
Responsibilities- Provide full PA support to a Partner, including diary management, travel arrangements, meeting coordination, and document preparation.
- Supporting the wider team of around 8 people with administrative and organisational tasks.
- Working closely with finance teams to assist with billing, reporting, and management of matter balances and working capital.
- Reviewing billing information to ensure accuracy before sending to clients and ensuring bills are processed in line with agreed client terms.
- Managing client and matter inception processes, including engagement letters and liaising with internal teams.
- Completing conflict checks and client due diligence processes.
- Assisting with file management, billing processes, and matter closures.
- Organising complex travel arrangements, meeting logistics, and preparation of meeting packs.
- Supporting business development activities, including organising client events, conferences, and meetings.
- Maintaining CRM systems, fee earner CVs, and credentials databases.
- Assisting with bids, tenders, and marketing initiatives, including preparing PowerPoint presentations and documentation.
- Liaising with document production teams for preparation and amendment of legal documents.
- At least 3 years' experience in a Legal PA or similar role within a professional services/blue chip company.
- Experience supporting a team of fee earners, including providing full PA support to a Partner.
- Confidence supporting billing processes and financial administration.
- Strong organisational skills with the ability to manage multiple priorities and deadlines.
- Experience with diary and inbox management for senior stakeholders.
- Excellent communication skills and attention to detail.
- Strong Microsoft Office skills, particularly Word, Outlook, Excel and PowerPoint.
- A proactive and collaborative approach to supporting a wider team.
Benefits include: 25 days holiday with a holiday buy-back scheme, discretionary bonus, private healthcare, hybrid working, extensive training and development opportunities.
Equal Opportunity StatementWe are committed to diversity and inclusivity.
Personal Assistant in Paisley employer: Box Leisure Recruitment
Contact Detail:
Box Leisure Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant in Paisley
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. Understand their values and how they align with your skills as a PA. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your interview skills with a friend or family member. Focus on common questions for PA roles, especially around organisation and support tasks. The more comfortable you are, the better you'll perform when it counts!
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find and apply for roles that suit your skills. Plus, it shows you're serious about joining our awesome team!
We think you need these skills to ace Personal Assistant in Paisley
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your previous PA roles, especially any experience in legal or professional services, to show us you’re the right fit.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you want to join our team and how your background aligns with the role. Keep it engaging and personal – we love to see your personality!
Showcase Your Organisational Skills: Since this role involves juggling multiple tasks, give us examples of how you've successfully managed priorities in the past. Whether it's diary management or coordinating travel, let us know how you keep everything on track.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Box Leisure Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant in a legal setting. Familiarise yourself with diary management, billing processes, and the specific tasks mentioned in the job description. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss how you've successfully managed multiple priorities in previous roles. Use specific examples to illustrate your organisational skills, such as how you coordinated complex travel arrangements or supported a busy team. This will highlight your ability to thrive in a fast-paced environment.
✨Prepare for Financial Discussions
Since the role involves financial administration, brush up on your understanding of billing processes and financial reporting. Be prepared to discuss your experience with these tasks and how you ensure accuracy in billing information. This will show that you’re confident and capable of handling the financial aspects of the role.
✨Demonstrate Your Team Spirit
The firm values collaboration, so be sure to convey your proactive and supportive approach during the interview. Share examples of how you've worked effectively within a team, assisted colleagues, or contributed to business development activities. This will help you align with the firm's culture and show that you're a great fit for their team.