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- Tasks: Support a busy Construction & Planning team with administrative and organisational tasks.
- Company: Award-winning law firm known for its supportive culture and modern working environment.
- Benefits: 25 days holiday, private healthcare, hybrid working, and extensive training opportunities.
- Why this job: Join a collaborative team and make a real impact in a dynamic legal environment.
- Qualifications: 3 years' experience as a Legal PA or similar role required.
- Other info: Diversity and inclusivity are at the heart of our values.
The predicted salary is between 36000 - 60000 £ per year.
An award-winning law firm is seeking an experienced Legal PA to join its established Real Estate team. This is an excellent opportunity to join a collaborative and forward-thinking firm known for its supportive culture, modern working environment, and strong PA network.
You will support a busy Construction & Planning team within Real Estate, working closely with a team of around 8 people, including Partners, managing associates, and other fee earners. Your role will involve full PA support to a Partner as well as assisting the wider team with day-to-day administrative, organisational, and financial tasks.
Responsibilities- Provide full PA support to a Partner, including diary management, travel arrangements, meeting coordination, and document preparation.
- Supporting the wider team of around 8 people with administrative and organisational tasks.
- Working closely with finance teams to assist with billing, reporting, and management of matter balances and working capital.
- Reviewing billing information to ensure accuracy before sending to clients and ensuring bills are processed in line with agreed client terms.
- Managing client and matter inception processes, including engagement letters and liaising with internal teams.
- Completing conflict checks and client due diligence processes.
- Assisting with file management, billing processes, and matter closures.
- Organising complex travel arrangements, meeting logistics, and preparation of meeting packs.
- Supporting business development activities, including organising client events, conferences, and meetings.
- Maintaining CRM systems, fee earner CVs, and credentials databases.
- Assisting with bids, tenders, and marketing initiatives, including preparing PowerPoint presentations and documentation.
- Liaising with document production teams for preparation and amendment of legal documents.
- At least 3 years' experience in a Legal PA or similar role within a professional services/blue chip company.
- Experience supporting a team of fee earners, including providing full PA support to a Partner.
- Confidence supporting billing processes and financial administration.
- Strong organisational skills with the ability to manage multiple priorities and deadlines.
- Experience with diary and inbox management for senior stakeholders.
- Excellent communication skills and attention to detail.
- Strong Microsoft Office skills, particularly Word, Outlook, Excel and PowerPoint.
- A proactive and collaborative approach to supporting a wider team.
- Benefits include: 25 days holiday with a holiday buy-back scheme, discretionary bonus, private healthcare, hybrid working, extensive training and development opportunities.
We are committed to diversity and inclusivity.
Personal Assistant in Glasgow employer: Box Leisure Recruitment
Contact Detail:
Box Leisure Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant in Glasgow
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. Understand their values and how they align with your skills as a PA. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your organisational skills! Since the role involves managing multiple priorities, consider setting up mock scenarios where you juggle tasks like diary management and travel arrangements. This will boost your confidence and showcase your abilities during interviews.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find and apply for roles that suit your skills. Plus, it shows you're proactive and serious about landing that Personal Assistant position.
We think you need these skills to ace Personal Assistant in Glasgow
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Personal Assistant role. Highlight your experience in supporting fee earners and managing diaries, as these are key aspects of the job. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention your experience in legal environments and your proactive approach to supporting teams. We love a good story!
Show Off Your Organisational Skills: In your application, give examples of how you've managed multiple priorities and deadlines in the past. We need someone who can juggle tasks like a pro, so let us know how you’ve done this before!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and you’ll be all set!
How to prepare for a job interview at Box Leisure Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant in a legal setting. Familiarise yourself with diary management, billing processes, and the specific needs of a Construction & Planning team. This will help you demonstrate your knowledge and show that you're the right fit for the role.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss how you've successfully managed multiple priorities in previous roles. Use specific examples to illustrate your organisational skills, such as how you coordinated complex travel arrangements or managed tight deadlines. This will highlight your ability to thrive in a busy environment.
✨Prepare for Financial Discussions
Since the role involves financial administration, brush up on your understanding of billing processes and client due diligence. Be prepared to discuss your experience with these tasks and how you ensure accuracy in billing. This will show that you can handle the financial aspects of the job confidently.
✨Demonstrate Your Team Spirit
The firm values collaboration, so be sure to convey your proactive and supportive approach during the interview. Share examples of how you've worked effectively within a team, supported colleagues, and contributed to business development activities. This will help you connect with the firm's culture and values.