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- Tasks: Support a dynamic Real Estate team with property transactions and ensure smooth operations.
- Company: Award-winning law firm known for its supportive culture and modern working environment.
- Benefits: 25 days holiday, hybrid working, private healthcare, and extensive training opportunities.
- Why this job: Join a collaborative team and make an impact in a fast-paced legal environment.
- Qualifications: 3 years’ experience as a Legal PA or similar role, strong numerical skills required.
- Other info: Modern Edinburgh office with excellent career development prospects.
The predicted salary is between 36000 - 60000 £ per year.
An award-winning law firm is seeking an experienced Legal PA to join its busy Real Estate team in Edinburgh. This is a fantastic opportunity to join a collaborative, forward-thinking firm known for its supportive culture, modern working environment, and strong PA network across Scotland.
You will support a fast-paced transactional Real Estate team, including two Partners and a team of associates and NQ solicitors, assisting with the smooth running of property transactions. The work focuses mainly on property transactions, including the buying and selling of multiple units and portfolios. A key part of the role involves supporting property completions, ensuring all financial figures, payments, and documentation are accurate and processed on the correct completion date. This role requires someone who is comfortable working with numbers and thrives in a fast-paced environment. You will be required to provide PA support to multiple team members, working collaboratively to ensure the team operates efficiently.
Responsibilities
- Supporting fee earners with property transaction completions, ensuring all figures, payments, and relevant interest calculations are accurate
- Working closely with finance teams to assist with billing, reporting, and management of matter balances
- Managing matter inception processes, including engagement letters and liaising with internal teams
- Completing conflict checks and client due diligence processes
- Assisting with file management, billing processes, and matter closures
- Supporting business development activities, including organising events, conferences, and client meetings
- Maintaining CRM systems, fee earner CVs, and credentials databases
- Assisting with bids, tenders, and marketing initiatives
- Coordinating meetings, preparing documentation packs, and arranging travel when required
- Liaising with document production teams for preparation and amendment of legal documents
Qualifications
- At least 3 years’ experience in a Legal PA or similar role within a professional services environment (open to other sectors)
Required Skills
- Strong numerical skills, and confident with working with figures/fees & billings
- Experience supporting multiple fee earners or partners
- Confidence working with financial information and transactional processes
- Strong organisational and communication skills
- Excellent attention to detail and the ability to prioritise effectively in a fast-paced environment
- Advanced Microsoft Office skills
- A collaborative and flexible approach to supporting a wider team
Benefits include
- 25 days holiday with a holiday buy-back scheme
- Discretionary bonus
- Private healthcare
- Hybrid working (3 days in the office, 2 from home)
- Extensive training and development opportunities
- Modern brand-new Edinburgh offices in a prime city centre location
We are committed to diversity and inclusivity.
Personal Assistant in Dunfermline employer: Box Leisure Recruitment
Contact Detail:
Box Leisure Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant in Dunfermline
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, attend industry events, and don’t be shy about letting people know you’re on the lookout for a Personal Assistant role. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. Understand their values and how they operate, especially in the Real Estate sector. This will help you tailor your responses and show that you’re genuinely interested in being part of their team.
✨Tip Number 3
Practice your numerical skills! Since this role involves working with financial figures and property transactions, brush up on your maths and be ready to demonstrate your confidence with numbers during interviews.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you land that dream job, and applying directly can give you a better chance of standing out. Let’s get you into that Personal Assistant role!
We think you need these skills to ace Personal Assistant in Dunfermline
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Personal Assistant role. Highlight your experience in supporting multiple fee earners and your strong numerical skills, as these are key for this position.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our collaborative team. Mention specific experiences that relate to property transactions and your ability to thrive in a fast-paced environment.
Show Off Your Attention to Detail: In a role where accuracy is crucial, demonstrate your attention to detail in your application. Double-check for any typos or errors, and ensure all your figures and examples are spot on!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and get you one step closer to joining our fantastic team!
How to prepare for a job interview at Box Leisure Recruitment
✨Know Your Numbers
Since the role requires strong numerical skills, brush up on your financial knowledge. Be prepared to discuss how you've handled figures in previous roles, especially in relation to billing and property transactions.
✨Showcase Your Organisational Skills
This position demands excellent organisational abilities. Bring examples of how you've managed multiple tasks or supported several team members simultaneously. Highlight any tools or methods you use to stay organised.
✨Familiarise Yourself with the Firm
Research the law firm and its Real Estate team. Understand their values, recent projects, and the culture they promote. This will help you tailor your answers and show genuine interest during the interview.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills in a fast-paced environment. Think of specific situations where you successfully managed tight deadlines or resolved conflicts, and be ready to share those stories.