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- Tasks: Provide proactive secretarial support to a dynamic legal team in a global law firm.
- Company: Join an award-winning law firm known for its supportive and collaborative culture.
- Benefits: Enjoy 25 days holiday, hybrid work options, and a structured development programme.
- Other info: Engage in a vibrant environment with a focus on professional development.
- Why this job: Kickstart your career as a PA with excellent growth opportunities and mentoring.
- Qualifications: 2 years of admin experience, strong organisational skills, and a passion for the legal field.
The predicted salary is between 30000 - 40000 £ per year.
Box Recruitment Solutions are recruiting on behalf of an award-winning global law firm known for its supportive culture, collaborative environment, and excellent long-term career development opportunities. The primary objective of this role is to provide highly efficient and proactive secretarial and administrative support to a team of fee earners within the Real Estate and Construction team, ensuring the smooth operation of day-to-day activities. Supporting 5 Associates and working closely alongside 4 experienced PAs, this role is integral to enabling fee earners to focus on delivering high-quality legal services through seamless organisational and administrative assistance.
Key Responsibilities
- Understand and assist with billing processes and associated financial management tasks
- Engage with fee earners to support general financial housekeeping and invoicing
- Manage administrative processes for fee earners, utilising appropriate internal resources
- Develop an understanding of matter management processes, gradually increasing responsibility and risk management awareness
- Diary management including forward planning, proactive travel and meeting arrangements, identifying scheduling conflicts and resolving where appropriate
- Support fee earners with day-to-day administrative and organisational tasks
- Adhere to firmwide and divisional Best Practice protocols
- Ensure compliance with firm risk and compliance policies and procedures, escalating issues where appropriate
- Successfully complete all mandatory firm training within required timescales
- Develop skills to support fee earners with business development activities
- Build strong working relationships with fee earners and wider support teams
To apply you will have:
- Around 2 years' previous administrative experience within a professional services, law, real estate or corporate business
- Experience supporting senior stakeholders, managers, or fee earners is highly desirable
- Someone genuinely interested in developing a career as a PA
- Strong organisational and prioritisation skills with the ability to manage busy workloads effectively
- Excellent verbal and written communication skills, including strong grammar and punctuation
- Strong IT skills, particularly Word, Outlook, Excel and diary management systems
- Ability to work collaboratively within a team while also managing tasks independently
Please note: law graduates are unlikely to be suitable for this particular role.
Training & Development
- Structured 2-year development programme
- Ongoing mentoring, support, and regular check-ins
- Clear opportunity to develop a long-term PA career within the firm
Work arrangement and what's on offer:
- First 4 months: fully office-based, and after probation, hybrid (3 days office, 2 days home)
- 25 days holiday plus 8
Reception / Junior Pa in Manchester employer: Box Leisure Recruitment Ltd
Contact Detail:
Box Leisure Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Reception / Junior Pa in Manchester
✨Tip Number 1
Network like a pro! Reach out to current employees at the firm or similar companies on LinkedIn. A friendly chat can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by practising common questions. Think about how your previous experience aligns with the role's responsibilities, especially around diary management and supporting fee earners.
✨Tip Number 3
Show off your organisational skills during the interview! Bring a portfolio showcasing your past work, like examples of how you've managed busy workloads or improved processes.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining the team.
We think you need these skills to ace Reception / Junior Pa in Manchester
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Junior Legal PA. Highlight any relevant administrative experience and skills that match the job description, especially those related to supporting fee earners and managing busy workloads.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your genuine interest in the role and the firm. Mention specific reasons why you want to work with us and how you can contribute to our supportive culture.
Showcase Your Organisational Skills: Since this role requires strong organisational abilities, provide examples in your application of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your capability to handle the busy workload.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Box Leisure Recruitment Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Junior Legal PA. Familiarise yourself with billing processes, diary management, and the importance of supporting fee earners. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed busy workloads in the past. Think about times when you successfully prioritised tasks or resolved scheduling conflicts. This will highlight your ability to handle the demands of the position effectively.
✨Communicate Clearly and Confidently
Since excellent verbal and written communication skills are crucial for this role, practice articulating your thoughts clearly. You might even want to prepare a few questions to ask the interviewer, showing your interest in the firm and the position.
✨Build Rapport with the Interviewer
Remember, this role is all about collaboration. Try to establish a connection with the interviewer by being personable and engaging. Share your passion for supporting teams and your eagerness to contribute to a positive work environment.