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- Tasks: Support the Office Manager with admin tasks and ensure smooth operations in a busy office.
- Company: Join a family-owned, market-leading business that values its people.
- Benefits: Enjoy 25 days holiday, private health insurance, and professional development opportunities.
- Why this job: Gain valuable experience in a dynamic environment while making a real impact.
- Qualifications: General office admin experience and strong communication skills required.
- Other info: Opportunities for career growth and recognition for long service.
The predicted salary is between 30000 - 42000 £ per year.
We are seeking an enthusiastic Assistant to support our Office Manager at our Head Office in Heage, Derbyshire. This is a full time, permanent role. Ideally 37.5 hours over 5 days per week, Mon – Fri.
Duties of the Role:
- Working in a busy department, dealing with scheduled and reactive works for Head Office and other sites
- Accurately maintaining records to manage jobs in a timely manner
- Issuing jobs to staff and subcontractors, and checking on progress to ensure completion
- Checking and passing invoices for payment and dealing with any related financial queries
- Forecasting budgets for the next financial year
- Calculating various monthly internal recharges for utilities/consumables
- Meeting visitors and subcontractors for quotes/updates
- Booking staff holidays
- Managing petty cash
- Providing cover to related teams/depts at busy times e.g. reception/print room
- Regularly updating documents on SharePoint
- Use of CRM database system, training will be given.
Key Skills & Experience Required:
- General office admin experience
- Confident and professional telephone manner
- Ability to clearly communicate verbally to staff and subcontractors in a confident and sometimes firm manner
- Able to respond to urgent situations with calm and orderly attitude
- Knowledge and experience of Outlook, Word, Excel
- Able to construct clear email instructions to staff/contractors
- Able to use initiative and prioritise workload
- Able to work independently but also as part of a team
- Excellent typing/keyboard skills
- Ability to maintain accurate records
- Ability to multitask with calm and accuracy
In return we offer:
- 25 days holiday per year (plus 8 bank holidays and Christmas Eve)
- Entry into the Group Personal Pension Scheme
- Private Health Insurance (subject to a qualifying period)
- Eye care voucher scheme
- Training & Development Opportunities
- Salary dependent on experience
- Recognition of long-service with stunning awards
- Competitive salary
- Access to a benefits website which offers discounts on many things from travel to lifestyle
N.B. All benefits are subject to continuing review and possible change.
Office Manager Assistant – Heage employer: Bowmer + Kirkland
Contact Detail:
Bowmer + Kirkland Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager Assistant – Heage
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on Bowmer + Kirkland. Check out their website and social media to understand their values and what they stand for. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to office management and administration. Think about examples from your past experiences that showcase your skills in multitasking, communication, and problem-solving. We want you to feel confident when you walk into that interview!
✨Tip Number 3
Dress the part! First impressions matter, so make sure you look professional and polished for your interview. A smart outfit can boost your confidence and show that you take the opportunity seriously. Remember, you’re aiming to impress!
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in showing your appreciation for the opportunity. It’s also a chance to reiterate your interest in the role and highlight any key points you may have missed during the interview. We believe this small gesture can set you apart from other candidates!
We think you need these skills to ace Office Manager Assistant – Heage
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your general office admin experience and any relevant software knowledge, like Outlook and Excel, to show us you’re a great fit!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re excited about the Office Manager Assistant role and how your skills can help us at our Head Office in Heage. Keep it friendly but professional!
Be Clear and Concise: When filling out your application, make sure your writing is clear and to the point. We love applicants who can communicate effectively, so use straightforward language and avoid jargon where possible.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us during the process!
How to prepare for a job interview at Bowmer + Kirkland
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and skills required for the Office Manager Assistant role. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role involves multitasking and managing various tasks, be prepared to discuss specific examples of how you've successfully organised and prioritised your workload in previous positions. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Practice Your Communication Style
Given the need for a confident and professional telephone manner, practice articulating your thoughts clearly. You might even want to do a mock interview with a friend or family member to get comfortable with speaking about your experiences and answering questions confidently.
✨Prepare Questions to Ask
Interviews are a two-way street, so prepare thoughtful questions to ask your interviewer. This could include inquiries about team dynamics, the company culture, or specific challenges the office is currently facing. It shows your genuine interest in the role and helps you assess if it’s the right fit for you.
