Senior Sales Administrator & Executive Assistant in Exeter

We are searching for a Senior Sales Administrator & Executive Assistant for a busy, successful and growing healthcare and technology focused business based in Exeter. The role is offered on a hybrid working basis. It is office-based initially but once up-to-speed with everything some home-based working, circa 1 or 2 days per week, is allowed. Please note, to be considered for the role you will need to live within a commutable distance of Exeter, Devon, or you will be in a position to relocate to the area.

In this role you will be providing high-level administrative support to the Senior Leadership Team and the Executive Team. You will ensure the efficient coordination of meetings, workshops and communications. You will also act as the first point of contact for external partners, including NHS and Healthcare partners, in order to facilitate the smooth operations of the business.

Your duties as an Executive Assistant will cover:

• Administrative Support - managing calendars, scheduling meetings, preparing reports and presentations. Assisting in preparing internal and external communications. Organising logistics for meetings, events and travel.
• NHS Partner Coordination - Liaise with NHS partners and ensure timely communications and follow-ups on all matters relating to workshops and joint projects.
• Workshop Arrangements - Coordinate and arrange workshops, including securing venues, sending out invitations, managing registrations and handling logistics.
• Meeting Management - organising Senior Management Team and Executive Team meetings, including note taking, minutes, agendas and follow-up actions.
• Events and Travel Coordination - Arranging travel and accommodation, ensuring smooth logistical support for both local and international engagements. Planning and coordinating internal and external events.

As a Senior Sales Administrator your duties will cover:

• General Sales Team Support - overseeing and managing the administrative aspects of the sales operations.
• Process Optimisation - Streamline sales workflows, improve data integrity, and optimise Sales Force CRM system usage in coordination with Sales Team, Commercial and Finance teams.
• Cross-Department Coordination - Liaise with finance, operations, and customer support to ensure smooth transactions and timely delivery.
• Office Administration - High level administration support. You will be responsible for overseeing and managing the administrative aspects of the company's offices & meeting points.

Please note, to be a success in this role you will have good attention to detail, you will be highly organised, you will be able to work with discretion, you will have excellent time management skills, combined with outstanding communication and people skills. You will be a great listener who asks questions to get clarity, you will have charisma and the ability to develop strong relationships both internally and externally. You will have the ability to research, and you will be resourceful. We are looking to speak with candidates who are adaptable and flexible in their approach to dealing with customers. You will have good customer service skills and the ability to work with initiative. Experience of working with NHS or Healthcare clients is a distinct bonus as is a background in Technology, Software Development, Integration or IT Services.

The role is offered with an excellent salary and benefits package including, 25 days holiday + bank holidays, Employees Benefits Scheme - store discounts, gym memberships, Employees Assistance Programme - wellbeing support, and much more. Please note, to be considered for the position you MUST have the Right to Work in the UK long-term without company sponsorship.

Please note that due to a high level of applications, we can only respond to applicants whose skills and qualifications are suitable for this position. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. Bowerford Associates Ltd is acting as an Employment Agency in relation to this vacancy.