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- Tasks: Join our Finance Team to manage day-to-day Accounts Payable tasks and support various departments.
- Company: We're a secure and exciting business located near Exeter Airport, focused on growth and innovation.
- Benefits: Enjoy a stable office-based role with a supportive team and opportunities for personal development.
- Why this job: Be part of a positive team culture while gaining valuable finance experience in a dynamic environment.
- Qualifications: Strong communication skills, attention to detail, and proficiency in Microsoft Office are essential.
- Other info: This is a full-time role, Monday to Friday, with a focus on collaboration and initiative.
We are searching for a permanent Accounts Payable Administrator for an extremely exciting and secure business based near to Exeter Airport. You will be working as part of the Finance Team, reporting to the Financial Controller. In this role you will be assisting in the day-to-day running of the Accounts Payable function. This is an excellent opportunity to join a positive, forward moving team who proactively seek the best approaches.
In this role you will be responsible for the following:
- Distributing purchase ledger invoices and credit notes for approval (using Proofhub).
- Posting authorised purchase ledger invoices and credit notes to the company ERP.
- Managing the Accounts Payable shared inbox.
- Handling telephone enquiries from suppliers.
- Setting up and amending supplier accounts on the company ERP.
- Processing of supplier invoices (with or without a purchase order) and stock invoices.
- Reconciling supplier accounts to supplier statements and adjusting when required.
- Preparing and posting intercompany journals.
- Periodically reviewing and clearing open purchase ledger items.
- Allocating cash payments to supplier invoices.
- Creating priority payments.
- Responding to queries from other departments via phone, e-mail, and in-person.
- Preparing bank reconciliations.
- Assisting with the month-end close.
- Generating the weekly / monthly BACS and SEPA payment runs.
- Posting entries from the bank accounts including interest, transfers, and charges.
- Opening post and distributing to relevant departments.
- Dealing with other ad-hoc tasks as required.
To be a success in this role you require the following:
- Excellent communication skills as this role involves liaising with all other departments throughout the company, and at all levels.
- Ability to work on own initiative as well as a larger team.
- You will be motivated and well organised.
- Excellent attention to detail whilst maintaining a flexible approach.
- Competent user of the Microsoft Office suite of applications.
Please note, this is an office-based role, and the working hours are 08:30 - 17:00 (Monday to Friday). To be considered for this role you MUST have the Right to Work in the UK without company sponsorship. You will also need to be located within a commutable distance of Exeter Airport as the role is 100% office-based.
Accounts Payable Administrator employer: Bowerford Associates
Contact Detail:
Bowerford Associates Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Payable Administrator
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, such as Proofhub and ERP systems. Having a solid understanding of these tools will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Brush up on your communication skills, as this role requires liaising with various departments. Practising clear and concise communication can help you stand out during any interviews or discussions with our team.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've managed multiple tasks or projects in the past. This will highlight your ability to work independently and as part of a team, which is crucial for this position.
✨Tip Number 4
Research our company culture and values to align your approach with what we stand for. Understanding our positive and forward-moving ethos will help you convey your enthusiasm for joining our team during the application process.
We think you need these skills to ace Accounts Payable Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in accounts payable and finance. Include specific examples of your work with purchase ledger invoices, supplier accounts, and any ERP systems you've used.
Craft a Strong Cover Letter: Write a cover letter that addresses the key responsibilities mentioned in the job description. Emphasise your communication skills, attention to detail, and ability to work both independently and as part of a team.
Highlight Relevant Skills: In your application, clearly outline your proficiency with Microsoft Office and any experience you have with Proofhub or similar tools. Mention your ability to manage multiple tasks and handle supplier enquiries effectively.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Bowerford Associates
✨Know Your Accounts Payable Basics
Brush up on your knowledge of accounts payable processes, including how to manage purchase ledger invoices and credit notes. Be prepared to discuss your experience with ERP systems and any specific software like Proofhub.
✨Demonstrate Communication Skills
Since this role involves liaising with various departments, practice articulating your thoughts clearly. Prepare examples of how you've effectively communicated in previous roles, especially when handling supplier enquiries or resolving issues.
✨Showcase Your Attention to Detail
Highlight your ability to maintain accuracy while managing multiple tasks. You might be asked about a time when your attention to detail made a difference, so have a relevant example ready to share.
✨Prepare for Team Dynamics
This position requires both independent work and collaboration within a team. Think of instances where you successfully worked as part of a team and how you contributed to achieving common goals. Be ready to discuss how you balance teamwork with taking initiative.
