Accounts Payable Administrator in Exeter)

Overview

We are searching for a permanent Accounts Payable Administrator for a secure business located near Exeter Airport.

The role is office-based with working hours from 08:30 to 17:00 Monday to Friday.

Responsibilities

• Distributing purchase ledger invoices and credit notes for approval
• Posting authorised purchase ledger invoices and credit notes to the company ERP
• Managing the Accounts Payable shared inbox
• Handling telephone enquiries from suppliers
• Setting up and amending supplier accounts on the company ERP
• Processing supplier invoices (with or without a purchase order) and stock invoices
• Reconciling supplier accounts to supplier statements and adjusting when required
• Preparing and posting intercompany journals
• Periodically reviewing and clearing open purchase ledger items
• Allocating cash payments to supplier invoices
• Creating priority payments
• Responding to queries from other departments via phone, e‑mail, and in‑person
• Preparing bank reconciliations
• Assisting with the month‑end close
• Generating the weekly and monthly BACS and SEPA payment runs
• Posting entries from the bank accounts including interest, transfers, and charges
• Opening posts and distributing to relevant departments
• Dealing with other ad‑hoc tasks as required

Requirements

• Excellent communication skills as the role involves liaising with all departments at all levels
• Ability to work on own initiative as well as within a larger team
• Motivated, well‑organised, and detail‑focused with a flexible approach
• Competent user of the Microsoft Office suite of applications

Additional Requirements

• Right to work in the UK without company sponsorship
• Residence within a commutable distance of Exeter Airport or junctions 29 and 30 of the M5

No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010.