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For Companies At a Glance
- Tasks: Support executives with admin tasks, manage diaries, and coordinate travel in a dynamic environment.
- Company: Join a leading food brand known for its high-quality, award-winning products and innovation.
- Benefits: Enjoy hybrid working options and a supportive team culture with high staff retention.
- Why this job: Be part of a fast-paced international business while developing your skills in a unique role.
- Qualifications: Fluent in Greek and English, with experience supporting senior leaders in a busy setting.
- Other info: Opportunity to travel and engage with teams across the UK and Greece.
The predicted salary is between 36000 - 60000 £ per year.
Our client is a leading brand in the food industry and its range includes high quality, authentic, multi-award-winning products. Their brand is trusted and renowned for its dedication to excellence and innovation.
They are looking for an experienced Executive Assistant to support both the business owner and Managing Director. This is a unique and varied role combining high-level administrative support, communication, and coordination duties in a fast-paced international business environment. The successful candidate must be fluent in both written and spoken English and Greek.
Reporting to the Managing Director, you will be the central point of contact between the London office and the owner, who splits his time between London and Greece. This is a newly created role and the company has a high staff retention rate. The job is based at the company’s London office in Leyton. This is a hybrid position, offering remote working; however, it is important that you are available to be in the office when the owner is in London.
You must be highly organised and able to remain calm under pressure. It would suit a person who is discreet, proactive and comfortable with a fast-paced environment. You will need to be agile and comfortable dealing with frequent changes to priorities – it’s a role that requires adaptability and initiative.
The Role
- Providing daily executive-level administrative support to the owner and Managing Director
- Managing complex diaries across international time zones
- Managing inboxes, prioritising and responding to communications on behalf of the executives
- Coordinating international and domestic travel arrangements
- Serving as the primary liaison between the owner and the London-based teams
- Ensuring effective and timely communication in both English and Greek
- Preparing and editing correspondence, reports, and presentations, dealing with sensitive and confidential information
- Assisting in organising board meetings, supplier meetings, and internal strategy sessions
- Supporting with personal administrative tasks for the owner when required, maintaining a high level of discretion
- Maintaining office systems and improving administrative processes
- Occasionally accompanying the Owner or MD to meetings or events in the UK and Europe as needed
Your skills, attributes, and experience
- Proven experience as an Executive or Personal Assistant supporting senior leadership, ideally in a fast-paced or international business environment
- Strong academic background preferred
- Fluent in both Greek and English (spoken and written) – essential
- Fluency in Dutch would be beneficial
- Highly organised with strong multitasking ability and meticulous attention to detail
- Proficient in Microsoft Office Suite and comfortable using digital communication and project management tools
- Excellent interpersonal and communication skills
- A confident, proactive, and professional demeanour
- Strong problem-solving skills with the ability to anticipate needs and work independently
- Experience or interest in the food distribution or FMCG sector would be an advantage
- Flexibility to travel if required and to accommodate communications across UK/Greece time zones
Contact Detail:
Bower Search Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Greek Speaking Executive Assistant
✨Tip Number 1
Familiarise yourself with the food industry, especially the brands and products that are popular in both the UK and Greece. This knowledge will not only help you understand the business better but also demonstrate your genuine interest during interviews.
✨Tip Number 2
Practice your bilingual communication skills, particularly in a professional context. Being able to switch seamlessly between English and Greek will be crucial, so consider role-playing scenarios where you might need to communicate complex information.
✨Tip Number 3
Network with professionals in the food distribution or FMCG sector. Attend industry events or join relevant online forums to connect with others who can provide insights or even referrals for the role.
✨Tip Number 4
Showcase your organisational skills by preparing a mock calendar or travel itinerary for a hypothetical executive. This will give you a practical way to demonstrate your ability to manage complex schedules and priorities effectively.
We think you need these skills to ace Greek Speaking Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive or Personal Assistant, especially in fast-paced or international environments. Emphasise your fluency in Greek and English, and any experience in the food distribution or FMCG sector.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and ability to manage complex diaries and communications. Mention your proactive approach and how you can adapt to changing priorities, which is crucial for this role.
Highlight Relevant Skills: In your application, emphasise your proficiency in Microsoft Office Suite and any digital communication tools you've used. Also, showcase your strong problem-solving skills and attention to detail, as these are key attributes for the position.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter to ensure there are no errors. This is particularly important given the need for effective communication in both English and Greek. A polished application reflects your professionalism.
How to prepare for a job interview at Bower Search
✨Showcase Your Bilingual Skills
Since fluency in both Greek and English is essential for this role, be prepared to demonstrate your language skills during the interview. You might be asked to switch between languages or respond to questions in Greek, so practice speaking confidently in both languages.
✨Highlight Your Organisational Skills
This position requires a high level of organisation and multitasking. Be ready to discuss specific examples from your past experiences where you successfully managed complex schedules or handled multiple tasks simultaneously, especially in a fast-paced environment.
✨Demonstrate Discretion and Professionalism
As you'll be dealing with sensitive information and supporting senior leadership, it's crucial to convey your ability to maintain confidentiality. Share instances where you've had to handle confidential matters discreetly and how you approached those situations.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving abilities and adaptability. Think of examples where you've had to adjust quickly to changing priorities or manage unexpected challenges, particularly in an international context.
