At a Glance
- Tasks: Join our team as a Finance Assistant and handle accounts payable, receivable, and banking tasks.
- Company: Dynamic arts organisation with a focus on creativity and collaboration.
- Benefits: Enjoy 25 days holiday, cycle loans, workplace pension, and mental health support.
- Other info: Permanent position with opportunities for professional growth and development.
- Why this job: Kickstart your finance career while making a difference in the arts sector.
- Qualifications: No prior experience needed; just bring your enthusiasm and willingness to learn!
The predicted salary is between 26936 - 26936 £ per year.
Hours: Full time, 35 hours per week, Mon to Fri 9am-5pm, with time off for studies/off the job training
Location: On-site Bow Arts office
Salary range: £26,936 per annum
Benefits: 25 days holiday entitlement (pro rata), Cycle Loan Scheme, Season Ticket Loan Scheme, Workplace Pension, Remploy Access to Work Mental Health Support Service, free or discounted entrance to national and international exhibitions with organisational ICOM card, staff socials.
Duration of appointment: Permanent
Reports to: Executive Director of Operations
Main Tasks:
- Accounts Payable: Process all incoming purchase invoices and monitor approval workflows, following up with budget holders to ensure timely authorisation. Import authorised purchase invoices into Xero. Set up and schedule bank payments, ensuring all invoices are settled within agreed payment terms. Reconcile purchase ledger accounts, matching payments to invoices and chasing any missing documentation.
- Accounts Receivable: Import sales invoices into Xero. Generate monthly aged debtor reports and actively follow up on outstanding debts. Process deposit return payments and maintain accurate deposit records. Ensure artist payments are logged across finance and artist databases and that accounts are reconciled.
- Banking and payment systems: Reconcile bank transactions in Xero, investigating all discrepancies and unresolved items. Reconcile credit card statements and expense forms and ensure all associated payments are correctly recorded. Ensure all payments and receipts are accurately posted in a timely manner.
- Process new and departing artist contracts in Xero and relevant spreadsheets. Maintain up-to-date Gift Aid donor records in Xero and assist with the quarterly preparation and submission of Gift Aid claims. Generate financial reports as required, including aged debtor and nominal reports. Assist with year-end audit preparation, providing supporting documentation as required. Maintain and update Finance Procedure notes to reflect new and updated processes. Set up new suppliers and customers in Xero and other relevant systems, ensuring all records are complete and accurate. Manage multiple finance inboxes, ensuring all queries and requests are handled promptly and professionally. Liaise with stakeholders by telephone and email to resolve finance-related queries effectively. Provide general finance administration in accordance with agreed financial procedures and maintain all finance records as required. Undertake any other duties commensurate with the role, as directed by the Finance Manager or Executive Director of Operations.
Finance Assistant (Apprenticeship) in London employer: Bow Arts
At Bow Arts, we pride ourselves on being an exceptional employer that fosters a supportive and inclusive work culture. Our Finance Assistant Apprenticeship offers not only a competitive salary and generous holiday entitlement but also unique benefits such as access to mental health support services and opportunities for professional growth through hands-on experience in a vibrant arts environment. Join us in our Bow office, where you can contribute to meaningful projects while developing your skills in finance and administration.
StudySmarter Expert Advice🤫
We think this is how you could land Finance Assistant (Apprenticeship) in London
✨Tip Number 1
Network like a pro! Reach out to people in the finance industry, especially those who work at places you're interested in. A friendly chat can open doors and give you insider info on job openings.
✨Tip Number 2
Prepare for interviews by practising common finance questions. We recommend role-playing with a friend or using online resources to get comfortable with your answers. Confidence is key!
✨Tip Number 3
Show off your skills! Bring along examples of your work or projects related to finance during interviews. This will help you stand out and demonstrate your hands-on experience.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Finance Assistant (Apprenticeship) in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Finance Assistant role. Highlight any relevant experience or skills that match the job description, especially in accounts payable and receivable. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about finance and how you can contribute to our mission at StudySmarter. Keep it concise but engaging – we love a good story!
Showcase Your Attention to Detail:In finance, attention to detail is key. When filling out your application, double-check for any typos or errors. We appreciate candidates who take the time to ensure their application is polished and professional.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, you’ll get to explore more about what we do at StudySmarter!
How to prepare for a job interview at Bow Arts
✨Know Your Numbers
Brush up on basic finance concepts and terminology relevant to the role. Being able to discuss accounts payable, receivable, and reconciliation processes confidently will show that you understand the core responsibilities of a Finance Assistant.
✨Familiarise Yourself with Xero
Since the job involves using Xero for various tasks, it’s a good idea to get acquainted with the software. If you can, try to explore its features or watch some tutorials online. This will not only impress your interviewers but also help you feel more comfortable if you get the job.
✨Prepare Questions
Think of insightful questions to ask during the interview. Inquire about the team dynamics, the types of projects you might work on, or how success is measured in this role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
✨Showcase Your Communication Skills
As a Finance Assistant, you'll need to liaise with various stakeholders. Be ready to demonstrate your communication skills during the interview. Share examples of how you've effectively handled queries or resolved issues in previous roles or experiences.
