At a Glance
- Tasks: Join us as a Finance Assistant and dive into accounts payable, receivable, and banking systems.
- Company: Be part of a vibrant arts organisation with a supportive team culture.
- Benefits: Enjoy 25 days holiday, cycle loans, and mental health support services.
- Other info: Permanent role with opportunities for professional growth and development.
- Why this job: Kickstart your finance career while making a difference in the arts community.
- Qualifications: No prior experience needed; just bring your enthusiasm and willingness to learn!
The predicted salary is between 26936 - 26936 £ per year.
Hours: Full time, 35 hours per week, Mon to Fri 9am-5pm, with time off for studies/off the job training
Location: On-site Bow Arts office
Salary range: £26,936 per annum
Benefits: 25 days holiday entitlement (pro rata), Cycle Loan Scheme, Season Ticket Loan Scheme, Workplace Pension, Remploy Access to Work Mental Health Support Service, free or discounted entrance to national and international exhibitions with organisational ICOM card, staff socials.
Duration of appointment: Permanent
Reports to: Executive Director of Operations
Main Tasks:
- Accounts Payable: Process all incoming purchase invoices and monitor approval workflows, following up with budget holders to ensure timely authorisation. Import authorised purchase invoices into Xero. Set up and schedule bank payments, ensuring all invoices are settled within agreed payment terms. Reconcile purchase ledger accounts, matching payments to invoices and chasing any missing documentation.
- Accounts Receivable: Import sales invoices into Xero. Generate monthly aged debtor reports and actively follow up on outstanding debts. Process deposit return payments and maintain accurate deposit records. Ensure artist payments are logged across finance and artist databases and that accounts are reconciled.
- Banking and payment systems: Reconcile bank transactions in Xero, investigating all discrepancies and unresolved items. Reconcile credit card statements and expense forms and ensure all associated payments are correctly recorded. Ensure all payments and receipts are accurately posted in a timely manner.
- Process new and departing artist contracts in Xero and relevant spreadsheets. Maintain up-to-date Gift Aid donor records in Xero and assist with the quarterly preparation and submission of Gift Aid claims. Generate financial reports as required, including aged debtor and nominal reports. Assist with year-end audit preparation, providing supporting documentation as required. Maintain and update Finance Procedure notes to reflect new and updated processes. Set up new suppliers and customers in Xero and other relevant systems, ensuring all records are complete and accurate. Manage multiple finance inboxes, ensuring all queries and requests are handled promptly and professionally. Liaise with stakeholders by telephone and email to resolve finance-related queries effectively. Provide general finance administration in accordance with agreed financial procedures and maintain all finance records as required. Undertake any other duties commensurate with the role, as directed by the Finance Manager or Executive Director of Operations.
Finance Assistant (Apprenticeship) employer: Bow Arts
At Bow Arts, we pride ourselves on being an exceptional employer that fosters a supportive and inclusive work culture. As a Finance Assistant apprentice, you will benefit from a comprehensive training programme, generous holiday entitlement, and access to mental health support services, all while working in a vibrant arts environment. Our commitment to employee growth and development ensures that you will gain valuable skills and experience, making this an ideal opportunity for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Finance Assistant (Apprenticeship)
✨Tip Number 1
Network like a pro! Reach out to people in the finance industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common finance questions and scenarios. We recommend doing mock interviews with friends or family to build your confidence and get feedback on your answers.
✨Tip Number 3
Showcase your skills! Bring along examples of your work or projects related to finance during interviews. This will help you stand out and demonstrate your practical knowledge.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Finance Assistant (Apprenticeship)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Finance Assistant role. Highlight any relevant experience or skills that match the job description, especially in accounts payable and receivable. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about finance and how your background makes you a great fit for this apprenticeship. Don’t forget to mention why you want to work with us at StudySmarter!
Showcase Your Attention to Detail:In finance, attention to detail is key. Make sure your application is free from typos and errors. We appreciate candidates who take the time to double-check their work, so show us you’re meticulous!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way to ensure your application gets to us directly. Plus, you’ll find all the info you need about the role and our company there!
How to prepare for a job interview at Bow Arts
✨Know Your Numbers
Brush up on basic finance concepts and terminology relevant to the role. Be prepared to discuss how you would handle tasks like processing invoices or reconciling accounts, as this will show your understanding of the job.
✨Familiarise Yourself with Xero
Since the role involves using Xero for various financial tasks, it’s a good idea to get acquainted with the software. If you can, try to find tutorials or practice using a demo version to demonstrate your initiative and readiness to learn.
✨Prepare Questions
Think of insightful questions to ask during the interview. This could be about the team dynamics, the company culture, or specific challenges they face in finance. It shows you're genuinely interested and engaged.
✨Showcase Your Communication Skills
As the role involves liaising with stakeholders and handling queries, be ready to demonstrate your communication skills. You might want to prepare examples of how you've effectively resolved issues or communicated complex information in the past.
