At a Glance
- Tasks: Manage the office, support teams, and ensure smooth operations.
- Company: Join a dynamic team focused on collaboration and positive culture.
- Benefits: Enjoy competitive pay, health benefits, and generous leave options.
- Other info: Great opportunities for personal growth in a supportive environment.
- Why this job: Be at the heart of a thriving team and make a real difference.
- Qualifications: Strong communication, organisation, and multitasking skills required.
The predicted salary is between 30000 - 40000 € per year.
As the DEOP Office Manager you will be responsible for managing the main team office, providing support to the Core Team and portfolio wide team and supporting the project team Office Managers, to work to our DEOP standards.
Main responsibilities
- Provide administration and governance support to the PLT
- Managing the DEOP Team Sharepoint site
- Compiling and issuing weekly DEOP team communications
- Supporting central functions in delivery of key tasks, including document control, security vetting, reporting etc
- DEOP Teams Calendar Management
- Managing team training calendar, organising training days, events and bookings.
- Provide front of house service to all external and internal visitors
- Taking telephone calls to proactively re‑direct people to others who can or may be able to assist
- Assist in organising monthly team meetings, conference calls, meetings, team events etc
- Booking and coordination of meeting rooms and organising of refreshments and lunches as required
- Ordering of office supplies – stationery, paper and kitchen supplies and PPE
- Developing DEOP team reporting and governance processes and standard documents
- Filing (including electronic) and post management system
- Audit leadership, completion and support
- Work collaboratively with other Office Managers within UK Regions
- Keeping project registers up to date.
- Organising training sessions for the Bovis team, Client team and Contractors
- Playing an active part in driving positive team culture, collaboration and ensuring DEOP is a place people want to work.
- Supporting the sustainability and social value team in delivering requirements for DEOP.
- Support compiling documentation for presentations, workshops and alike.
Essential experience
- Ability to communicate effectively with all levels of personnel both internal and external
- Excellent planning and organisation skill
- Ability to multi‑task, work to deadlines, prioritise tasks and work to optimum efficiency
- Professional and mature approach when dealing with internal contacts and external clients
- Maintaining confidentiality at all times
- Excellent computer skills – intermediate ability on Microsoft suite
- Strong networking and interpersonal skills
- Strong analytical skills, initiative and ability to think strategically and creatively
- The ability to be both a self‑starter and to work as part of a team
- Proven reliability, attention to detail, high level of accuracy
- Enjoys a busy and demanding environment, but remain calm under pressure
- Self‑motivating with a ‘can‑do’ attitude and demonstrable drive to get results
- Strong problem‑solving skills and can use own initiative
- Open, honest and willing to take responsibility for outcomes
Desirable experience
- Knowledge of UK Construction business
- Experience in a similar Role
We will provide
- Up to 10% employer pension contribution
- Private medical health benefit
- Enhanced parental leave
- Life assurance
- 25 days annual leave with the option to buy or sell additional days
- 3 days wellbeing leave in addition to annual leave
- Health and wellbeing support and initiatives
- 24/7 confidential Employee Assistance Programme including direct access to Talking Therapies and Coaching services
- Discounted gym membership to over 2,500 gyms nationwide
Please note that due to the nature of this role, national security vetting procedures apply, and a full UK security check will be carried out for the successful candidate.
Office Manager employer: Bovis Group
As an Office Manager at DEOP, you will thrive in a dynamic and supportive work environment that prioritises employee well-being and professional growth. With benefits such as a generous pension contribution, private medical health coverage, and a focus on team culture, DEOP is committed to creating a workplace where collaboration and innovation flourish. Located in the UK, this role offers unique opportunities to engage with diverse teams while contributing to sustainability and social value initiatives.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager
✨Tip Number 1
Network like a pro! Reach out to current or former employees in similar roles on LinkedIn. A friendly chat can give you insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Show us how your skills align with their mission, especially around teamwork and collaboration.
✨Tip Number 3
Practice common interview questions, but also be ready for situational ones. Think about how you’d handle office management challenges and share those stories with us!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can keep you fresh in our minds and show your enthusiasm for the role.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight how your skills match the Office Manager role. Use keywords from the job description to show we’re on the same page!
Show Off Your Organisation Skills:Since this role is all about managing tasks and keeping things running smoothly, give examples of how you’ve successfully organised events or managed multiple priorities in the past. We love a good planner!
Be Professional Yet Approachable:When writing your application, strike a balance between professionalism and a friendly tone. We want to see your personality shine through while still being serious about the role.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Bovis Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Office Manager role and its responsibilities. Familiarise yourself with the job description, especially the key tasks like managing the DEOP Team Sharepoint site and supporting team communications. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires excellent planning and organisation skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised tasks and maintained efficiency, especially in a busy environment.
✨Communicate Effectively
Effective communication is crucial for this role. Practice articulating your thoughts clearly and confidently. Think about how you can convey your ability to interact with various stakeholders, both internal and external, and provide examples of how you've handled challenging conversations or situations in the past.
✨Demonstrate a Can-Do Attitude
The interviewers will be looking for someone who is self-motivated and has a positive attitude. Prepare to share instances where you've taken initiative or solved problems creatively. Highlight your reliability and attention to detail, as these traits are essential for maintaining confidentiality and accuracy in this role.
