At a Glance
- Tasks: Manage the office, support teams, and organise events while ensuring smooth operations.
- Company: Join a dynamic team focused on collaboration and positive culture.
- Benefits: Enjoy competitive pay, health benefits, generous leave, and wellness support.
- Other info: Great opportunities for personal growth in a busy, supportive environment.
- Why this job: Be at the heart of a thriving team and make a real impact.
- Qualifications: Strong communication, organisation skills, and a proactive attitude are essential.
The predicted salary is between 30000 - 40000 € per year.
As the DEOP Office Manager you will be responsible for managing the main team office, providing support to the Core Team and portfolio wide team and supporting the project team Office Managers, to work to our DEOP standards.
Main responsibilities
- Provide administration and governance support to the PLT
- Managing the DEOP Team Sharepoint site
- Compiling and issuing weekly DEOP team communications
- Supporting central functions in delivery of key tasks, including document control, security vetting, reporting etc
- DEOP Teams Calendar Management
- Managing team training calendar, organising training days, events and bookings.
- Provide front of house service to all external and internal visitors
- Taking telephone calls to proactively re‑direct people to others who can or may be able to assist
- Assist in organising monthly team meetings, conference calls, meetings, team events etc
- Booking and coordination of meeting rooms and organising of refreshments and lunches as required
- Ordering of office supplies – stationery, paper and kitchen supplies and PPE
- Developing DEOP team reporting and governance processes and standard documents
- Filing (including electronic) and post management system
- Audit leadership, completion and support
- Work collaboratively with other Office Managers within UK Regions
- Keeping project registers up to date.
- Organising training sessions for the Bovis team, Client team and Contractors
- Playing an active part in driving positive team culture, collaboration and ensuring DEOP is a place people want to work.
- Supporting the sustainability and social value team in delivering requirements for DEOP.
- Support compiling documentation for presentations, workshops and alike.
Essential experience
- Ability to communicate effectively with all levels of personnel both internal and external
- Excellent planning and organisation skill
- Ability to multi‑task, work to deadlines, prioritise tasks and work to optimum efficiency
- Professional and mature approach when dealing with internal contacts and external clients
- Maintaining confidentiality at all times
- Excellent computer skills – intermediate ability on Microsoft suite
- Strong networking and interpersonal skills
- Strong analytical skills, initiative and ability to think strategically and creatively
- The ability to be both a self‑starter and to work as part of a team
- Proven reliability, attention to detail, high level of accuracy
- Enjoys a busy and demanding environment, but remain calm under pressure
- Self‑motivating with a ‘can‑do’ attitude and demonstrable drive to get results
- Strong problem‑solving skills and can use own initiative
- Open, honest and willing to take responsibility for outcomes
Desirable experience
- Knowledge of UK Construction business
- Experience in a similar Role
We will provide
- Up to 10% employer pension contribution
- Private medical health benefit
- Enhanced parental leave
- Life assurance
- 25 days annual leave with the option to buy or sell additional days
- 3 days wellbeing leave in addition to annual leave
- Health and wellbeing support and initiatives
- 24/7 confidential Employee Assistance Programme including direct access to Talking Therapies and Coaching services
- Discounted gym membership to over 2,500 gyms nationwide
Please note that due to the nature of this role, national security vetting procedures apply, and a full UK security check will be carried out for the successful candidate.
Office Manager in Birmingham employer: Bovis Group
As an Office Manager at DEOP, you will thrive in a dynamic and supportive work environment that prioritises collaboration and employee well-being. With benefits such as a generous pension contribution, private medical health coverage, and a focus on professional development, DEOP is committed to fostering a positive team culture where your contributions are valued. Located in the UK, this role offers unique opportunities to engage with diverse teams while supporting sustainability initiatives, making it an excellent choice for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager in Birmingham
✨Tip Number 1
Network like a pro! Reach out to current or former employees in similar roles on LinkedIn. A friendly chat can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Show us how your skills align with their mission, especially around teamwork and collaboration.
✨Tip Number 3
Practice common interview questions but also be ready for situational ones. Think about how you've handled challenges in past roles, especially in busy environments.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can keep you fresh in their minds and show us your enthusiasm for the role.
We think you need these skills to ace Office Manager in Birmingham
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight how your skills match the Office Manager role. We want to see how you can bring your unique flair to our DEOP team!
Show Off Your Organisation Skills:Since this role is all about managing tasks and keeping things running smoothly, give us examples of how you've successfully juggled multiple responsibilities in the past. We love a good multitasker!
Be Professional Yet Approachable:When writing your application, strike a balance between professionalism and a friendly tone. We’re looking for someone who can communicate effectively with everyone, so let your personality shine through!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to keep track of your application and ensure it gets the attention it deserves.
How to prepare for a job interview at Bovis Group
✨Know Your Stuff
Before the interview, make sure you thoroughly understand the job description and the responsibilities of an Office Manager. Familiarise yourself with DEOP standards and think about how your skills align with their needs. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisation Skills
As an Office Manager, organisation is key. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise tasks and maintain efficiency, especially in a busy environment. This will demonstrate your ability to handle the demands of the role.
✨Communicate Effectively
Effective communication is crucial for this position. Practice articulating your thoughts clearly and concisely. Think about how you would explain complex information to different stakeholders, as you'll need to interact with various levels of personnel. This will highlight your interpersonal skills and professionalism.
✨Be Ready to Problem-Solve
Expect questions that assess your problem-solving abilities. Prepare scenarios where you've encountered challenges and how you resolved them. This will showcase your initiative and strategic thinking, which are essential traits for an Office Manager. Remember, a 'can-do' attitude goes a long way!
