Property Finance Administrator and Analyst in Exeter

Property Finance Administrator and Analyst

Overall Job Purpose

Reporting to the Estates Director (ED), this role provides the financial, analytical and administrative backbone of the Real Estate team across the Regional & City Airports (RCA) portfolio, including Bournemouth, Exeter and Norwich Airports.

The postholder combines accurate property accounting (rents, service charges and utilities) with commercial analysis and modelling, supporting portfolio performance reporting, budget preparation and strategic property decisions. They are the Real Estate team’s key day-to-day interface with the Finance Controller, Bournemouth Airport.

The postholder will gain broad exposure to property transactions, asset strategy and senior stakeholders, including the Executive team, with support to build accounting, analytical and AI skills and scope for the role to grow with the individual.

The ED, Estates Surveyor (ES), Estates Facilities Manager (EFM) and the Property Finance Administrator & Analyst form the Real Estate team (the Team).

1. Finance, budgeting and property accounting

• Finance interface – Act as the Team’s key day-to-day interface with the Finance Controller, Bournemouth Airport, supporting month-end, accruals, variance explanations and audit queries.
• Invoicing – Facilitate and process accurate and timely invoicing of rents, service charges and utilities, reconciling billing to the ledger.
• Budgets and forecasts – With guidance from the ED, collate budget and reforecast inputs (rents, service charges, utilities, rates, vacancies and lease events) and reconcile them to the ledger.
• Service charge – Prepare service charge budgets and year-end reconciliations within defined timescales and in accordance with RICS best practice guidance, ensuring full recovery, and respond to customer queries accurately and promptly.
• Credit control – Monitor arrears and follow through credit control procedures with the Team and Finance.
• Procurement and expenditure – Set up contractors and raise orders on the procurement system, and maintain a log of orders and expenditure so the Team has a current view of spend against budget.

2. Commercial analysis and modelling

• Commercial modelling – With guidance from the ED, build and maintain financial models for lettings, lease renewals, rent reviews, disposals and development appraisals, including rent, incentives, cash flow, yield and NPV/IRR.
• Portfolio performance reporting – Produce monthly property KPIs (e.g. rent roll, occupancy and vacancy, arrears, lease events, WAULT, service charge recovery) and support Board real estate KPI reporting.
• Property data – Maintain accurate lease schedules and property data in the estates management system (currently Blue Box) and supporting records, so the Team works from a single, reliable source of information.
• AI and digital tools – Use Excel and AI tools (e.g. Microsoft Copilot) to automate routine reporting, summarise lease information and improve the efficiency of Team processes.
• Decision support – Prepare analysis and supporting papers for property transactions, capex papers and the asset realisation programme, as directed by the ED.
• Utilities – Coordinate utilities supplies and meter readings (including sub-meters and factor meters) so that customers receive the services requested and are invoiced accurately.
• Rates – Support the rates mitigation programme and liaise with the rating authorities to ensure accurate rates bills for operational and tenanted property.
• Insurance – Manage the insurance recharging and claims process, liaising with tenants and colleagues.
• Agreements and lease events – Assist the Team in documenting short-term licences and Heads of Terms, and diarise and track lease events (lettings, renewals, rent reviews, licences to alter) to defined timescales.
• Customer service and marketing – Respond to customer queries promptly, support move-in and move-out procedures, maintain an enquiry log and ensure marketing material is available for vacant units.
• Health, Safety and Environmental – Provide administrative support for H&S surveys, property inspections, works and work permits.
• H&S Policy – It is fundamental to our success that health and safety policies are understood and acted upon by all employees. Whilst at work the postholder will comply with their responsibilities conferred by the Health and Safety at Work etc. Act 1974.
• Records – Maintain the estates filing and record systems, estate websites and occupiers’ handbooks so that accurate information is available on demand.
• Support all functions – Support the Team across Regional & City Airports.
• Some practical accounting or bookkeeping experience, e.g. sales ledger, reconciliations and accruals.
• Strong analytical capability and advanced Excel (lookups, pivot tables, financial modelling).
• Ability to build and run commercial models (cash flow, yield, NPV) with guidance.
• Familiarity with basic AI tools (e.g. Microsoft Copilot, ChatGPT) and willingness to develop their use at work.
• High accuracy and attention to detail, with good skills in managing deadlines, priorities and multiple tasks.
• Confident communicator, able to explain numbers clearly to finance and non-finance colleagues and act as a credible interface with Finance.
• Ambition, curiosity and a willingness to learn, with the potential to grow into a broader property finance or commercial role.
• Proven track record of dealing with internal and external customer requirements.
• Ability to act as a good ambassador for the Real Estate team and Regional & City Airports.
• Clean Driving Licence.
• Accounting qualification (e.g. AAT) or part-qualified, or studying towards one.
• Experience in property, real estate or service charge accounting.
• Knowledge of property management systems (e.g. Blue Box) and the RICS service charge code.
• Degree in finance, accounting, economics, real estate or a related subject.
• Awareness of health, safety and environmental regulations relevant to the role.

What’s on offer

• Competitive Pay, Pension, Full training given.
• Salary up to £33,384 per annum D.O.E
• Free on-site parking whilst on duty
• Free Airport parking when you go on holiday (subject to availability)
• Discounts on Fred Olsen Holiday
• Discounts with Airport retailers including the Bourne & Acre Restaurant and regular employee sales at World Duty Free
• Life Assurance

All applicants must have the right to work in the UK, undertake a Criminal Record check and provide 5 years of checkable referencing history.

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