At a Glance
- Tasks: Support senior management with admin tasks and coordinate office activities.
- Company: Join Boskalis, a dynamic company making a significant impact.
- Benefits: Enjoy 25 days holiday, flexible benefits, and a generous pension package.
- Other info: Full training provided; work in a collaborative team at our Fareham office.
- Why this job: Gain valuable experience in a supportive environment while developing your career.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
The predicted salary is between 30000 - 40000 £ per year.
Make your mark as Business Support and Office Coordinator at Boskalis! We are seeking an organised and dependable Business Support and Office Coordinator to provide maternity cover within our office for 1 year. This is a fully office‑based position, working 5 days per week, and is primarily administration‑focused, with some personal assistant support for the Managing Director and Senior Management Team. The role also includes responsibility for office management, facilities coordination, and the day‑to‑day management of a small office‑based team. Due to close working relationships with senior leadership, a high level of discretion and confidentiality is essential.
Main Tasks:
- Administration & Business Support
- Provide day‑to‑day administrative support to the Managing Director and Senior Management Team
- Manage office systems and records and ensure information is kept up to date
- Act as a first point of contact for internal and external enquiries
- Support the coordination of meetings, company events, and general office activities
- Personal Assistant Support (Light PA Duties)
- Diary management and meeting coordination for senior management
- Arrange travel and accommodation as required for senior management
- Prepare correspondence, letters, and basic reports
- Take meeting minutes and follow up on agreed actions
- Office Management & Facilities
- Oversee the day‑to‑day operation of the office environment
- Coordinate facilities and office services, including maintenance, contractors, cleaning, and supplies
- Provide day‑to‑day coordination and support to a small office‑based team
- Assist with task allocation, workload management, and general supervision and coordination of a small team
Required Knowledge & Experience:
- Strong organisational and time‑management skills
- Ability to prioritise tasks and manage a varied workload
- High levels of discretion and confidentiality when handling sensitive information
- Confident and professional when working closely with senior stakeholders
- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Previous experience in an administrative, business support, or office coordination role
Advantageous (but not essential):
- Experience managing a small team
- An understanding of facilities management and office services
This role is due to start in July 2026 and a full handover and training will be provided.
What you can expect:
- A dynamic environment: A job that allows you to collaborate with a talented team of experts from different backgrounds and contribute to making a significant impact.
- Rewarding conditions: As well as offering a competitive salary we give industry leading benefits, including: 25 days holiday plus bank holidays, generous pension package, flexible benefit options including private health care and Denplan, investment into CPD.
- Career development: Plenty of opportunities to realise your full potential with training and development through our Boskalis Academy.
Extra information:
- Your team: Reporting to the Managing Director, you will work as a Business Support and Office Coordinator alongside the Office Administrator and Reception team, who report into this role.
- Where you will work: You will be working at the Westminster House Office based in Fareham, Hampshire. This role is fully office based.
- Full/part-time job: The position of Business Support and Office Coordinator is a full‑time job - 37.5 hours a week.
- Permanent/Fixed Term: This is a 1 year fixed term position.
Business Support and Office Coordinator employer: Boskalis
Boskalis is an exceptional employer that fosters a dynamic and collaborative work environment, allowing you to make a meaningful impact alongside a talented team. With industry-leading benefits, including generous holiday allowances and a commitment to career development through the Boskalis Academy, employees are supported in realising their full potential. Located in Fareham, Hampshire, the office culture promotes teamwork and offers a unique opportunity to work closely with senior management while maintaining a high level of discretion.
StudySmarter Expert Advice🤫
We think this is how you could land Business Support and Office Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Business Support and Office Coordinator role. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand what makes Boskalis tick, and think about how your skills can contribute to their success. This will help you stand out as a candidate who truly gets it!
✨Tip Number 3
Practice your responses to common interview questions. Focus on your organisational skills and experience in office management. We want to hear how you've handled similar situations in the past, so be ready to share those stories!
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're serious about joining the team at Boskalis. Let's make that mark together!
We think you need these skills to ace Business Support and Office Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Business Support and Office Coordinator role. Highlight your organisational skills, experience in administration, and any relevant personal assistant duties you've handled. We want to see how you can make your mark!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your ability to manage a varied workload and your experience with senior stakeholders. Let us know what makes you tick!
Showcase Your Skills:Don’t forget to showcase your Microsoft Office proficiency and any experience with facilities management. We’re looking for someone who can hit the ground running, so make sure we see those skills front and centre!
Apply Through Our Website:We encourage you to apply through our website for a smooth application process. It’s the best way for us to receive your application and keep track of it. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Boskalis
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like administration support, office management, and personal assistant duties. This will help you tailor your answers to show how your skills align perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained high levels of discretion and confidentiality.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills and ability to handle sensitive situations. Think of scenarios where you had to coordinate meetings or manage a small team, and be prepared to explain your thought process and the outcomes.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the office environment, or how success is measured in this role. This shows your genuine interest in the position and helps you determine if it’s the right fit for you.
