At a Glance
- Tasks: Manage and oversee technical document control processes in Asset Management.
- Company: Join a leading company in the offshore drilling and maritime industry.
- Benefits: Competitive salary, professional development, and a collaborative work environment.
- Other info: Opportunity to work on exciting projects with excellent career growth potential.
- Why this job: Be a key player in ensuring compliance and accuracy of critical documentation.
- Qualifications: Experience in document control and proficiency in SharePoint and MS Office.
The predicted salary is between 35000 - 45000 £ per year.
The Document Control Specialist is responsible for managing and overseeing the technical document control processes within the Asset Management department. This role ensures that all documentation is accurate, accessible, and compliant with industry and internal standards. In addition, the Document Control Specialist supports the maintenance of certifications and the updating of critical documentation, including rig drawings, technical libraries, marine compliance records, and project SPS (Special Periodic Survey) reports and certification.
Responsibilities
- Document Control: Develop, implement, and manage a robust document control database that supports efficient document retrieval, tracking and control. Create, execute and govern technical document control procedures to include identification of document authors, owners and approvers, procedural change notifications, and notices of obsolete and uncontrolled documentation. Identify opportunities for improving document control processes and systems, driving initiatives for efficiency and effectiveness.
- Document Management: Review and update documentation related to rig drawings, technical libraries, and marine compliance to ensure accuracy and completeness, including changes made through the Engineering MOC process. Ensure all necessary certifications are up-to-date, including compliance documentation for rigs and projects, and individual pieces of capital equipment such as BOP’s and top drives.
- Document Control Reporting: Conduct audits of the document control process to ensure compliance with internal policies and external regulatory requirements. Compile and maintain accurate records of document submissions, reviews, and approvals, generating regular reports for management review.
- Department Interaction: Collaborate with project managers, technical and marine superintendents, and other stakeholders to gather, review, and manage documentation requirements for various disciplines within the Asset Management Team. Provide guidance and support to team members and other departments regarding document control standards and procedures.
- Other: Perform other duties and/or special projects as assigned by management.
Qualifications and Experience
- Certification in Document Control or related field is desirable.
- Proficient in using SharePoint, MS Office Suite and PDF applications.
- Experience in document control, preferably within the offshore drilling or maritime industry, with evidence of escalating responsibility.
- Experience in creating and managing document control systems.
- Working knowledge and experience with shipyard newbuild construction and/or Special Periodic Surveys (SPS) documentation deliverables is advantageous.
- Familiarity with industry standards and regulations related to technical and marine compliance, and project documentation.
- Advanced understanding of document management systems and database technologies.
- Excellent organizational skills and attention to detail.
- Ability to manage multiple tasks and projects simultaneously.
- Excellent communication and interpersonal skills, with effective collaboration within a team-oriented environment.
Document Control Specialist in Aberdeen employer: Borr Drilling
As a Treasury Operations Lead, you will thrive in a dynamic and supportive work environment that prioritises employee growth and development. Our company fosters a culture of collaboration and innovation, offering competitive benefits and opportunities for professional advancement, all while being located in a vibrant area that enhances work-life balance. Join us to be part of a team that values integrity, excellence, and the continuous improvement of our Treasury operations.
StudySmarter Expert Advice🤫
We think this is how you could land Document Control Specialist in Aberdeen
✨Tip Number 1
Network like a pro! Reach out to folks in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their document control processes and be ready to discuss how your skills align with their needs. We want you to shine!
✨Tip Number 3
Showcase your expertise! Bring examples of your previous work, especially if it relates to document management systems or compliance documentation. This will help us see your hands-on experience in action.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Document Control Specialist in Aberdeen
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Document Control Specialist role. Highlight your experience with document management systems and any relevant certifications. We want to see how your skills match what we're looking for!
Showcase Your Attention to Detail:In your application, emphasise your organisational skills and attention to detail. Mention specific examples where you've successfully managed documentation or improved processes. This is key for us in ensuring compliance and accuracy.
Be Clear and Concise:When writing your cover letter, keep it clear and concise. We appreciate straightforward communication, so get to the point while still showcasing your enthusiasm for the role and our company.
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you're keen on joining the StudySmarter team!
How to prepare for a job interview at Borr Drilling
✨Know Your Documents Inside Out
As a Document Control Specialist, you'll be dealing with a lot of technical documentation. Make sure you familiarise yourself with the types of documents mentioned in the job description, like rig drawings and compliance records. This will not only show your knowledge but also your enthusiasm for the role.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss how you've managed document control processes in the past. Bring examples of systems you've implemented or improved. Highlight your attention to detail and how it has helped in maintaining compliance and accuracy in documentation.
✨Demonstrate Your Tech Savvy
Since proficiency in SharePoint and MS Office Suite is crucial, be prepared to talk about your experience with these tools. If possible, mention specific projects where you used these applications to enhance document management efficiency.
✨Collaboration is Key
This role involves working closely with various stakeholders. Be ready to share examples of how you've successfully collaborated with project managers or technical teams in the past. Emphasise your communication skills and how they contribute to effective teamwork.
