At a Glance
- Tasks: Manage and oversee technical document control processes in a dynamic team.
- Company: Join a leading company in the offshore drilling and maritime industry.
- Benefits: Full-time role with competitive salary and opportunities for professional growth.
- Other info: Collaborative environment with opportunities to work on diverse projects.
- Why this job: Make an impact by ensuring documentation accuracy and compliance in exciting projects.
- Qualifications: Experience in document control and proficiency in SharePoint and MS Office required.
The predicted salary is between 30000 - 40000 € per year.
The Document Control Specialist is responsible for managing and overseeing the technical document control processes within the Asset Management department. This role ensures that all documentation is accurate, accessible, and compliant with industry and internal standards. In addition, the Document Control Specialist supports the maintenance of certifications and the updating of critical documentation, including rig drawings, technical libraries, marine compliance records, and project SPS (Special Periodic Survey) reports and certification.
Responsibilities
- Document Control
- Develop, implement, and manage a robust document control database that supports efficient document retrieval, tracking and control.
- Create, execute and govern technical document control procedures to include identification of document authors, owners and approvers, procedural change notifications, and notices of obsolete and uncontrolled documentation.
- Identify opportunities for improving document control processes and systems, driving initiatives for efficiency and effectiveness.
- Document Management
- Review and update documentation related to rig drawings, technical libraries, and marine compliance to ensure accuracy and completeness, including changes made through the Engineering MOC process.
- Ensure all necessary certifications are up-to-date, including compliance documentation for rigs and projects, and individual pieces of capital equipment such as BOP’s and top drives.
- Document Control Reporting
- Conduct audits of the document control process to ensure compliance with internal policies and external regulatory requirements.
- Compile and maintain accurate records of document submissions, reviews, and approvals, generating regular reports for management review.
- Department Interaction
- Collaborate with project managers, technical and marine superintendents, and other stakeholders to gather, review, and manage documentation requirements for various disciplines within the Asset Management Team.
- Provide guidance and support to team members and other departments regarding document control standards and procedures.
- Other
- Perform other duties and/or special projects as assigned by management.
Qualifications and Experience
- Certification in Document Control or related field is desirable.
- Proficient in using SharePoint, MS Office Suite and PDF applications.
- Experience in document control, preferably within the offshore drilling or maritime industry, with evidence of escalating responsibility.
- Experience in creating and managing document control systems.
- Working knowledge and experience with shipyard newbuild construction and/or Special Periodic Surveys (SPS) documentation deliverables is advantageous.
- Familiarity with industry standards and regulations related to technical and marine compliance, and project documentation.
- Advanced understanding of document management systems and database technologies.
- Excellent organizational skills and attention to detail.
- Ability to manage multiple tasks and projects simultaneously.
- Excellent communication and interpersonal skills, with effective collaboration within a team-oriented environment.
Document Control Specialist employer: Borr Drilling Ltd
As a Document Control Specialist in Aberdeen, you will join a dynamic team that values precision and collaboration, ensuring that all technical documentation meets the highest standards of accuracy and compliance. Our company fosters a supportive work culture that prioritises employee growth through continuous training and development opportunities, while also offering competitive benefits and a commitment to work-life balance. With a focus on innovation and efficiency, we empower our employees to drive improvements in document control processes, making this an excellent place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Document Control Specialist
✨Tip Number 1
Network like a pro! Reach out to folks in the industry, attend events, and connect with people on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their document control processes and be ready to discuss how your skills align with their needs. We want you to shine!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or use online resources to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s time to impress the hiring team.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Document Control Specialist
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Document Control Specialist role. Highlight your experience with document management systems and any relevant certifications. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about document control and how your background fits with our team. Keep it concise but engaging – we love a good story!
Showcase Your Attention to Detail:As a Document Control Specialist, attention to detail is key. In your application, make sure to demonstrate this skill. Whether it's through your formatting or the accuracy of your information, we want to see that you can manage documents meticulously.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts!
How to prepare for a job interview at Borr Drilling Ltd
✨Know Your Documents
Before the interview, brush up on your knowledge of document control processes and the specific documentation mentioned in the job description. Familiarise yourself with rig drawings, technical libraries, and compliance records. This will show that you understand the role and can speak confidently about your experience.
✨Showcase Your Tech Skills
Since proficiency in SharePoint and MS Office Suite is crucial, be prepared to discuss your experience with these tools. Bring examples of how you've used them in past roles to improve document management or streamline processes. This will demonstrate your technical capability and readiness for the job.
✨Highlight Your Attention to Detail
As a Document Control Specialist, attention to detail is key. Prepare to share specific examples from your previous work where your meticulousness made a difference, whether it was catching an error in documentation or ensuring compliance with industry standards. This will help illustrate your fit for the role.
✨Prepare for Team Interaction Questions
Collaboration is essential in this role, so expect questions about how you've worked with project managers and other stakeholders in the past. Think of instances where you successfully gathered and managed documentation requirements, and be ready to discuss how you navigated any challenges. This will showcase your interpersonal skills and teamwork.
