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- Tasks: Manage and organise company documents, ensuring easy access and compliance with regulations.
- Company: Join Boralex, a leader in renewable energy solutions for a sustainable future.
- Benefits: Competitive salary, professional development, and the chance to make a real impact.
- Why this job: Be part of a team transforming energy challenges into sustainable solutions.
- Qualifications: Ideal candidates have a diploma in business administration or records management.
- Other info: Dynamic work environment with opportunities for growth and collaboration.
The predicted salary is between 30000 - 42000 £ per year.
Join us to transform today's energy challenges into sustainable solutions for tomorrow, and make a difference for our planet and future generations. Boralex has been providing renewable and affordable energy for over 30 years. The Group, composed of more than 800 employees, operates renewable assets with an installed capacity of over 3 GW and is developing a project portfolio of 6.8 GW in wind, solar, and energy storage.
The Document Controller is responsible for managing, organising, and maintaining company documents, ensuring they are stored properly and are easily accessible. They are responsible for the day-to-day management of the UK’s SharePoint and Boralink (Salesforce CRM) systems and be the key point of contact for the wider UK Team to upload documents. The Document Controller will also maintain both SharePoint and Boralink systems.
Responsibilities- Maintaining organised and updated documents for the development, construction and asset management functions of Boralex in the UK.
- Supporting the creation of a document naming and updating protocol.
- Data entry into SharePoint for all UK documents, including liaising with our Geospatial Team to ensure all drawings and related data are correctly filed, stored and easily recovered.
- Manage and update the Boralink (Salesforce CRM) system to enable management to have clear monthly reports for each UK project.
- Retrieving documents for authorised personnel.
- Ensuring document storage complies with laws and regulations.
- Managing and organising all designated company documents.
- Tracking revisions and facilitating document retrieval for internal and external stakeholders.
- Convey a positive image of the company and represent Boralex in accordance with its values.
- Train employees on records management procedures, including documentation, retention, retrieval, destruction, and disaster recovery.
- Coordinate with different departments to facilitate the document control process and assist teams in retrieving necessary files and records.
- Support audits by providing necessary documentation and assist with file migrations and audits as needed.
- A diploma or degree in business administration, records management, or a related field would be ideal.
- Understanding of SharePoint or proficiency in a Data Management system.
- Understanding of Esri GIS data management.
- MS Office (especially Word, Excel and Project), and strong typing and editing skills.
- Knowledge of SAP would be helpful.
Document Controller in Edinburgh employer: Boralex Inc.
Contact Detail:
Boralex Inc. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Understand their projects and how your skills as a Document Controller can contribute to their mission of sustainable energy solutions.
✨Tip Number 3
Showcase your tech skills! Be ready to discuss your experience with SharePoint and Salesforce CRM during interviews. Highlight how you've used these tools to manage documents effectively in past roles.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're genuinely interested in joining our team at Boralex.
We think you need these skills to ace Document Controller in Edinburgh
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight your experience with document management systems like SharePoint and Salesforce, and don’t forget to showcase any relevant qualifications or skills that match the job description.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about renewable energy and how your skills can help Boralex achieve its goals. Keep it concise but impactful!
Showcase Your Organisational Skills: As a Document Controller, organisation is key. In your application, provide examples of how you've successfully managed documents in the past. This could be through specific projects or systems you've used.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Boralex Inc.
✨Know Your Systems
Familiarise yourself with SharePoint and Salesforce CRM before the interview. Being able to discuss your experience with these systems will show that you’re prepared and understand the tools you'll be using.
✨Document Management Protocols
Brush up on document naming conventions and management protocols. Be ready to share any previous experiences where you’ve implemented or followed such protocols, as this is crucial for the Document Controller role.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed documents in the past. Highlight your ability to keep things organised and accessible, as this is a key responsibility of the position.
✨Understand Compliance and Regulations
Research the laws and regulations related to document storage and management. Being knowledgeable about compliance will demonstrate your commitment to maintaining high standards in document control.
