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- Tasks: Provide high-level organisational and administrative support across various teams.
- Company: Join Boots Opticians, a proud equal opportunity employer.
- Benefits: Enjoy flexible benefits, generous discounts, and a supportive work environment.
- Why this job: Be the backbone of our operations and help make a real difference.
- Qualifications: Strong organisational skills and attention to detail are essential.
- Other info: Open to part-time options and committed to inclusivity.
The predicted salary is between 28800 - 43200 £ per year.
The PA & Admin Support role provides high-level organisational, administrative, and people-focused support across Retail, Operations, Property, Franchise, Regions, and Store teams. The position acts as a central coordination point, ensuring leaders and regional teams are fully supported to operate efficiently and effectively.
Key responsibilities
- Diary & Meeting Management: Full management of complex diaries, including meetings, calls, store visits, venue bookings, and rescheduling. Organisation of team meetings, development days, divisional events, clinical days, and regional conferences. Preparation of store visit packs (scorecards, P&L, weekly sales) and attendance at visits/meetings as required. Serve as the diary contact point for Regional Managers and support external event bookings.
- Travel & Expenses: Arrange all travel: flights, trains, hotels, car hire, and research optimal travel routes. Submit and manage Concur expenses, upload receipts, maintain mileage logs, and resolve outstanding or queried claims.
- People Administration: Update PeopleAdmin for direct reports and store/region structures: contract changes, holiday corrections, sickness, MAT/PAT leave, absence. Complete PPFs, emergency payments, hierarchy updates, and change request forms (Welcome Bonus, Refer a Friend). Manage personal files, holiday planners, weekend working logs, and ensure holiday cover is arranged.
- General Administration & Operational Support: Manage leaders' inboxes during annual leave and ensure continuity with deputies. Set up and approve OneID and email accounts. Prepare spreadsheets, collect data, and request reports from People Information as required. Raise PO numbers and manage invoices. Support store/region admin: bonus queries, RAF/Welcome Bonus follow-up, company expense clearing, and personnel record updates. Act as a central point of contact for Regional Managers, Store Leaders, and HRBPs for operational and admin queries.
What you’ll need to have (our must-haves)
- Strong organisational and planning skills, with the ability to juggle priorities.
- Ability to manage high volumes of tasks while maintaining accuracy, with a strong attention to detail.
- Clear and professional communication with senior leaders, stores and external parties.
- Ability to take accurate, impartial notes in formal meetings.
- Strong IT and system skills; Microsoft Office, PeopleAdmin, Concur. Experience raising POs and resolving invoice queries.
- Competence in handling sensitive personnel information securely.
- Confidence in troubleshooting store or regional admin queries.
Rewards designed for you
- Boots Retirement Savings Plan
- Discretionary annual bonus
- Generous employee discounts
- Enhanced maternity/paternity/adoption leave pay and gift card for anyone expecting or adopting a child
- Flexible benefits scheme including option to buy additional holiday, discounted gym membership, life assurance, activity passes and much more.
- Access to free, 24/7 counselling and support through TELUS Health, our Employee Assistance Programme.
There’s lots more in our benefits and discounts, MyBoosts – there to give you that little lift in your everyday.
A bit about us
At Boots Opticians, we help everyone see what’s possible, from our customers to our colleagues. We’re a proud equal opportunity employer, and the diversity of our colleagues is so important to us, as we create a positive and inclusive workplace for everyone who steps through the door.
What’s next
If you apply, our team will be in touch to let you know the outcome of your application or to arrange next steps. Where a role is advertised as full-time, we are open to discussing part-time and job share options during the application process. If you require additional support as part of the application and interview process, we are happy to provide reasonable adjustments to help you to be at your best. Boots is a Ban the Box employer and will consider the suitability of applicants with criminal convictions on a case-by-case basis. We hope to hear from you soon. Be brilliant with Boots.
Personal Assistant - Opticians in Nottingham employer: BOOTS
Contact Detail:
BOOTS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant - Opticians in Nottingham
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Boots Opticians on LinkedIn. A friendly chat can give us insider info about the company culture and maybe even a referral!
✨Tip Number 2
Prepare for the interview by practising common questions related to diary management and admin support. We want to show off our organisational skills, so think of examples where we've juggled multiple tasks successfully.
✨Tip Number 3
Dress the part! First impressions matter, so let’s make sure we look professional and polished for the interview. It shows we’re serious about the role and respect the company’s values.
✨Tip Number 4
Follow up after the interview with a thank-you email. It’s a great way to express our appreciation for the opportunity and reiterate our enthusiasm for the role. Plus, it keeps us fresh in their minds!
We think you need these skills to ace Personal Assistant - Opticians in Nottingham
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Personal Assistant role. Highlight your organisational skills and experience in managing complex diaries, as these are key to the job.
Showcase Your Communication Skills: Since you'll be dealing with senior leaders and external parties, it's important to demonstrate your clear and professional communication style. Use examples from your past experiences to illustrate this.
Be Detail-Oriented: Attention to detail is crucial for this role. When filling out your application, double-check for any typos or errors. This shows that you take pride in your work and can manage high volumes of tasks accurately.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to the right people and shows your enthusiasm for joining our team at Boots Opticians!
How to prepare for a job interview at BOOTS
✨Master the Diary Management
Since the role involves complex diary management, practice discussing your experience with scheduling and prioritising meetings. Be ready to share specific examples of how you've successfully managed multiple calendars or organised events in the past.
✨Showcase Your IT Skills
Familiarise yourself with Microsoft Office, PeopleAdmin, and Concur before the interview. Prepare to discuss how you've used these tools in previous roles, especially in managing expenses or handling sensitive information securely.
✨Communicate Clearly and Professionally
As you'll be liaising with senior leaders and external parties, practice articulating your thoughts clearly. Consider preparing a few scenarios where you had to communicate important information effectively, highlighting your professionalism.
✨Demonstrate Your Organisational Skills
Be ready to talk about how you handle high volumes of tasks while maintaining accuracy. Think of examples that showcase your attention to detail and ability to juggle priorities, as these are crucial for the Personal Assistant role.