At a Glance
- Tasks: Manage IT procurement, vendor relationships, and administrative coordination for efficient operations.
- Company: Join Boots, a leading health and beauty retailer with a collaborative tech team.
- Benefits: Enjoy generous discounts, retirement savings, and enhanced parental leave.
- Other info: Great career growth opportunities in a supportive workplace.
- Why this job: Make a real impact in IT while developing your skills in a dynamic environment.
- Qualifications: Strong communication, problem-solving skills, and experience with SAP or Sage preferred.
The predicted salary is between 30000 - 40000 £ per year.
Role: IT Purchasing, Contracts & Administrative Executive
Contract: Permanent
Location: Nottingham/London
Are you ready to make a difference? At Boots, we’re on the lookout for a proactive IT Purchasing, Contracts & Administrative Executive to join our dynamic Technology team. This is an exciting opportunity for someone who thrives in a collaborative environment and is eager to contribute to the efficiency of our IT operations.
In this role, you will report to the No7 Portfolio Manager and work closely with our IT teams across Boots Business Services and the No7 platform. Your expertise will drive efficient IT procurement processes, manage vendor relationships, and ensure smooth administrative coordination.
What you’ll be doing:
- Monitor and track vendor setup processes to ensure timely approvals for transactions.
- Coordinate with internal stakeholders and legal teams to review and process contract paperwork.
- Manage end‑to‑end purchase order processing, including creating, reviewing, validating, and routing POs to ensure accuracy, compliance and timely approval.
- Manage the timely renewal of software certificates by tracking expiration dates, coordinating with internal teams.
- Oversee hardware order management, tracking requests and ensuring timely fulfilment.
- Supporting portfolio analysis by ensuring compliance with governance compliance.
- Collaborate with the finance team to resolve invoicing queries and ensure timely issue resolution.
What you’ll need to have (our must‑haves):
- Strong written and verbal communication skills.
- A problem‑solving attitude with a keen eye for detail.
- Excellent organisational and time management skills.
- Ability to prioritise workload effectively.
- Proven stakeholder management skills with a strong ability to build relationships.
- Previous experience with SAP accounting modules or Sage.
- Experience in IT contract administration would be advantageous.
It would be great if you also have:
- A background in IT procurement or vendor management.
- Familiarity with compliance and governance processes.
Rewards designed for you:
- Boots Retirement Savings Plan (up to 6% company contribution)
- Generous employee discounts for you and a family member
- Enhanced maternity/paternity/adoption leave pay
- Access to free, 24/7 counselling and support through TELUS Health, our Employee Assistance Programme.
We are proud to be an equal opportunity employer, creating a place where everyone feels welcome, supported, and free to be themselves.
IT Purchasing & Contracts Executive — Vendor & Admin Lead in Nottingham employer: Boots
At Boots, we pride ourselves on being an excellent employer, offering a collaborative work culture that fosters innovation and efficiency within our Technology team. Located in Nottingham/London, we provide our employees with generous benefits such as a robust retirement savings plan, employee discounts, and comprehensive support through our Employee Assistance Programme, ensuring a rewarding and supportive environment for personal and professional growth.
StudySmarter Expert Advice🤫
We think this is how you could land IT Purchasing & Contracts Executive — Vendor & Admin Lead in Nottingham
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how your skills align with their needs. This will help you stand out and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your problem-solving skills and attention to detail.
✨Tip Number 4
Don’t forget to follow up after your interview! A simple thank-you email can go a long way in showing your appreciation and keeping you top of mind. And remember, apply through our website for the best chance at landing that dream job!
We think you need these skills to ace IT Purchasing & Contracts Executive — Vendor & Admin Lead in Nottingham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the job description. Highlight your strong written and verbal communication skills, as well as any relevant experience in IT procurement or vendor management.
Craft a Compelling Cover Letter:Use your cover letter to tell us why you're the perfect fit for the role. Share specific examples of how you've successfully managed vendor relationships or streamlined procurement processes in the past.
Showcase Your Problem-Solving Skills:In your application, emphasise your problem-solving attitude and attention to detail. We want to see how you've tackled challenges in previous roles, especially in contract administration or IT operations.
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with Boots.
How to prepare for a job interview at Boots
✨Know Your Stuff
Make sure you understand the ins and outs of IT purchasing and contracts. Brush up on your knowledge of vendor management and procurement processes, especially if you have experience with SAP or Sage. Being able to discuss these topics confidently will show that you're ready to hit the ground running.
✨Showcase Your Communication Skills
Since strong written and verbal communication skills are a must-have, prepare examples of how you've effectively communicated with stakeholders in the past. Think about times when you resolved issues or built relationships—these stories will highlight your ability to collaborate within a team.
✨Demonstrate Problem-Solving Prowess
Be ready to discuss specific challenges you've faced in previous roles and how you tackled them. This could be anything from managing tight deadlines to resolving invoicing queries. Showing that you have a proactive, problem-solving attitude will resonate well with the interviewers.
✨Organise Your Thoughts
With excellent organisational and time management skills being crucial for this role, consider preparing a brief outline of how you prioritise tasks. You might even want to bring a list of your top achievements related to contract administration or vendor management to share during the interview.
