At a Glance
- Tasks: Support the Hospitals team with invoicing, data reporting, and stakeholder queries.
- Company: Join Boots, a leading healthcare provider committed to inclusivity and support.
- Benefits: Enjoy flexible benefits, generous discounts, and a supportive work environment.
- Other info: Flexible working hours and opportunities for personal growth.
- Why this job: Be part of a transformative team making a real difference in healthcare services.
- Qualifications: Strong Excel skills and ability to manage relationships effectively.
The predicted salary is between 30000 - 40000 £ per year.
Contract: Part-time, 30 hours. 12 Month Fixed-term-contract.
About the Role
An exciting opportunity has arisen to join the Hospitals team as an Administrator. Our Hospital services have undergone significant transformation over recent years, resulting in improved operational standards and service delivery. This means we are now working on service expansion and new service developments that will support our NHS partner trusts and the patients we serve.
The Hospital Administrator role is a key position providing support to the wider Hospitals Team as well as our Hospital sites. We are the main support function for all things related to our Outpatient Pharmacies. As part of the wider pharmacy services team, no two days will be the same; our work is vital to the continued performance of each Hospital site.
Key Responsibilities
- Assist in the production of accurate monthly invoices for hospitals and other managed services and identify improvements and respond to queries.
- Responsible for the monthly KPI data for all sites and reporting.
- Regular use of SAP to support stores with invoice queries and reconciliation.
- Produce and maintain monthly records of all rebate claims from relevant suppliers and send on for payment.
- Support with raising POs for the wider team & finance where necessary.
- Central point of contact for queries relating to hospitals and escalation as appropriate.
What You’ll Need to Have
- An excellent working knowledge of Excel.
- Ability to build relationships and engage stakeholders both internally and externally.
- Concern for order and quality, with attention to detail.
- Resilient and able to operate effectively with a high volume of workload and tight timescales.
- Pre‑employment checks (DBS, PVG, or Access NI) may be required depending on location.
It Would Be Great If You Also Have
- Planning and project management skills.
Rewards Designed for You
- Boots Retirement Savings Plan
- Discretionary annual bonus
- Generous employee discounts
- Enhanced maternity/paternity/adoption leave pay and gift card for anyone expecting or adopting a child
- Flexible benefits scheme including options to buy additional holiday, discounted gym membership, life assurance, activity passes and more.
- Access to free, 24/7 counselling and support through TELUS Health, our Employee Assistance Programme.
A Bit About Us
At Boots, we’re proud to be an equal opportunity employer, creating a place where everyone feels welcome, supported, and free to be themselves. We believe that when our people feel valued and included, they thrive, so we’re committed to creating a brilliant Boots for our people so they can make a difference for our customers and colleagues every time.
Boots is a Ban the Box employer and will consider the suitability of applicants with criminal convictions on a case‑by‑case basis.
Hospitals Administrator in London employer: Boots
Boots is an exceptional employer, offering a supportive and inclusive work environment where employees can thrive. As a Hospitals Administrator, you will benefit from flexible working hours, generous employee discounts, and a comprehensive rewards package designed to promote your well-being and professional growth. With a commitment to equal opportunities and a focus on employee development, Boots provides a meaningful and rewarding career path in the healthcare sector.
StudySmarter Expert Advice🤫
We think this is how you could land Hospitals Administrator in London
✨Tip Number 1
Network like a pro! Reach out to people in the healthcare sector, especially those working in hospitals. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by researching the latest trends in hospital administration. Knowing what's hot in the industry will help you stand out and show that you're genuinely interested in the role.
✨Tip Number 3
Practice your responses to common interview questions. We all know the classics, but adding a personal touch with examples from your experience can really make you memorable.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team!
We think you need these skills to ace Hospitals Administrator in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Hospitals Administrator role. Highlight your experience with Excel and any relevant administrative skills. We want to see how you can support our team and contribute to our service expansion!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your skills align with our needs. Remember, we love seeing personality, so let your enthusiasm for the position come through!
Showcase Your Attention to Detail:Since the role requires a keen eye for detail, make sure your application is free from typos and errors. We appreciate candidates who take the time to present their best work, so double-check everything before hitting send!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, you’ll get to explore more about what we do at Boots!
How to prepare for a job interview at Boots
✨Know Your Numbers
Since the role involves handling monthly invoices and KPI data, brush up on your Excel skills. Be prepared to discuss how you've used Excel in previous roles, especially for data analysis or reporting. This will show that you can handle the technical aspects of the job.
✨Showcase Your Communication Skills
As a Hospitals Administrator, you'll be the central point of contact for queries. Think of examples where you've successfully built relationships with stakeholders. Practice articulating these experiences clearly, as effective communication is key in this role.
✨Demonstrate Attention to Detail
With responsibilities like maintaining records of rebate claims and responding to queries, attention to detail is crucial. Prepare to discuss specific instances where your meticulousness made a difference in your work. This will highlight your ability to manage quality and order.
✨Prepare for Scenario Questions
Expect questions about how you'd handle high workloads and tight deadlines. Think of past experiences where you managed multiple tasks effectively. Being able to demonstrate resilience and project management skills will set you apart from other candidates.
