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- Tasks: Provide top-notch admin support to the Managing Director and leadership team at Boots Opticians.
- Company: Join Boots Opticians, a leading name in eye care with a focus on diversity and inclusion.
- Benefits: Enjoy flexible benefits, generous discounts, and access to 24/7 counselling support.
- Why this job: Be a key player in a fast-paced environment and help leaders focus on what matters most.
- Qualifications: Experience as an EA/PA with strong organisational and communication skills.
- Other info: Great opportunity for career growth in a supportive and dynamic team.
The predicted salary is between 28800 - 43200 ÂŁ per year.
Contract: 12 Mths FT
Location: Nottingham
Recruitment Partner: Anastasia Walker
What you'll be doing
You will provide proactive, efficient, orderly administration and organisational support to the Managing Director of Boots Opticians, three of the Opticians Leadership Team, and support the Senior Leaders across the wider Boots Opticians team. The role is fundamental as it creates the space and time for our leaders to focus on our people and deliver for the business â this is a fantastic fixedâterm/secondment opportunity for an experienced EA/PA who is looking for experience working in a fastâpaced team, and who wants to build on their knowledge of the Boots Opticians business.
Key responsibilities
- Be the first point of contact for stakeholders across the business, ensuring that all internal and external stakeholders are dealt with confidently and professionally.
- Complex and intricate diary management, meeting organisation and managing conflicting diary priorities using own initiative.
- Manage a very high volume of meeting requests, both internally and externally, ensuring meetings are arranged according to business priorities, adapting calendars to accommodate urgent and lastâminute requests/changes.
- Organise, set up and communicate key functional team meetings, including the Monthly Leadership meetings, Boots Opticians Shareholder Board meetings and Opticians annual events.
- Setting agendas, arranging speakers and following up on actions.
- Organise the Opticians Leadership team attendance at external Opticians events.
- Book travel and accommodation arrangements, in the UK, Europe and International trips; plan logistics for group trips, delivering the most costâeffective and efficient solution.
- Expense management and query resolution â tracking and accurate/onâtime submission.
- Support confidential business processes and system changes such as Performance, People and Payroll.
- General admin support: employment contract changes, drafting and reviewing letters, liaising with the legal team regarding contracts, store visit tracking and new store opening attendance.
- Create and maintain an effective personnel filing system utilising Employee Electronic Files in People Admin where appropriate.
- Build, manage and maintain distribution lists.
- Resolve IT issues and raise to the Help Desk as required.
- Work collaboratively with the EA/PA population to build effective relationships and deliver highâquality support; may be called upon to provide cover for holidays, sickness and other absence.
About Boots Opticians
Part owned by the DeâRigo family, a world leader in the design and production of highâend frames and sunglasses, Boots Opticians has around 500 stores, a growing number of which are franchise businesses. Boots Opticians is continually evolving and is one of the leading opticians in the UK, offering outstanding clinical expertise and a wide selection of eyeâcare & eyewear products and services. Focusing on health and a great customer experience, ensuring all of our patients & customers get the best experience for their optical needs.
We are an equalâopportunity employer, empowering our team members to be their authentic selves as we share a culture where diversity, equity and inclusion are at the centre of everything we do.
Rewards designed for you
- Boots Retirement Savings Plan
- Discretionary annual bonus
- Generous employee discounts
- Enhanced maternity/paternity/adoption leave pay and gift card for anyone expecting or adopting a child
- Flexible benefits scheme including option to buy additional holiday, discounted gym membership, life assurance, activity passes and much more.
- Access to free, 24/7 counselling and support through TELUS Health, our Employee Assistance Programme.
There's lots more in our benefits and discounts, MyBoosts â there to give you that little lift in your everyday. Find out more at boots.jobs/rewards. Exclusions may apply; eligible roles only.
A bit about us
At Boots Opticians, we help everyone see what's possible, from our customers to our colleagues. We're a proud equalâopportunity employer, and the diversity of our colleagues is so important to us, as we create a positive and inclusive workplace for everyone who steps through the door. With a supportive team and trusted brand behind you, join us, and be brilliant with Boots.
What's next
If you apply, our team will be in touch to let you know the outcome of your application or to arrange next steps. Where a role is advertised as fullâtime, we are open to discussing partâtime and jobâshare options during the application process. If you require additional support as part of the application and interview process, we are happy to provide reasonable adjustments to help you to be at your best.
Boots is a BanâtheâBox employer and will consider the suitability of applicants with criminal convictions on a caseâbyâcase basis.
We hope to hear from you soon.
Be brilliant with Boots.
Executive Assistant - Opticians in London employer: BOOTS
Contact Detail:
BOOTS Recruiting Team
StudySmarter Expert Advice đ¤Ť
We think this is how you could land Executive Assistant - Opticians in London
â¨Tip Number 1
Network like a pro! Reach out to current or former employees at Boots Opticians on LinkedIn. A friendly chat can give you insider info and might just get your foot in the door.
â¨Tip Number 2
Prepare for the interview by researching the company culture and values. Boots Opticians is all about diversity and inclusion, so think of examples that showcase your adaptability and teamwork.
â¨Tip Number 3
Practice your responses to common interview questions, especially around diary management and stakeholder communication. Show them you can handle the fast-paced environment with ease!
â¨Tip Number 4
Donât forget to apply through our website! Itâs the best way to ensure your application gets seen by the right people. Plus, it shows youâre serious about joining the team.
We think you need these skills to ace Executive Assistant - Opticians in London
Some tips for your application đŤĄ
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in diary management, meeting organisation, and any relevant administrative skills that align with what weâre looking for at Boots Opticians.
Craft a Compelling Cover Letter: Your cover letter should tell us why youâre the perfect fit for this role. Share specific examples of how you've supported senior leaders in the past and how you can bring that experience to our fast-paced team.
Showcase Your Communication Skills: As the first point of contact for stakeholders, itâs crucial to demonstrate your communication skills. Use clear and professional language in your application to reflect how you would interact with our internal and external partners.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you donât miss out on any important updates from our team!
How to prepare for a job interview at BOOTS
â¨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role at Boots Opticians. Familiarise yourself with the key responsibilities like diary management and meeting organisation. This will help you demonstrate your knowledge and show how your skills align with what they need.
â¨Prepare for Scenario Questions
Expect to be asked about how you would handle specific situations, such as managing conflicting diary priorities or dealing with high volumes of meeting requests. Think of examples from your past experience where you've successfully navigated similar challenges, and be ready to share those stories.
â¨Showcase Your Communication Skills
As the first point of contact for stakeholders, strong communication is key. Practice articulating your thoughts clearly and confidently. You might even want to prepare a few questions to ask during the interview to show your engagement and interest in the role.
â¨Demonstrate Your Organisational Skills
Since the role involves complex diary management and travel arrangements, be prepared to discuss your organisational strategies. Bring examples of how you've effectively managed multiple tasks or projects simultaneously, and highlight any tools or systems you use to stay organised.
