At a Glance
- Tasks: Support the Hospitals team with invoicing, data reporting, and stakeholder queries.
- Company: Join Boots, a leading healthcare provider committed to inclusivity and support.
- Benefits: Enjoy flexible benefits, employee discounts, and a generous retirement savings plan.
- Other info: Dynamic role with opportunities for personal growth and development.
- Why this job: Be part of a transformative team making a real difference in healthcare services.
- Qualifications: Strong Excel skills and ability to manage relationships effectively.
The predicted salary is between 30000 - 40000 £ per year.
Contract: Part-time, 30 hours. 12 Month Fixed-term-contract.
About the Role
An exciting opportunity has arisen to join the Hospitals team as an Administrator. Our Hospital services have undergone significant transformation over recent years, resulting in improved operational standards and service delivery. This means we are now working on service expansion and new service developments that will support our NHS partner trusts and the patients we serve. The Hospital Administrator role is a key position providing support to the wider Hospitals Team as well as our Hospital sites. We are the main support function for all things related to our Outpatient Pharmacies. As part of the wider pharmacy services team, no two days will be the same; our work is vital to the continued performance of each Hospital site.
Key Responsibilities
- Assist in the production of accurate monthly invoices for hospitals and other managed services and identify improvements and respond to queries.
- Responsible for the monthly KPI data for all sites and reporting.
- Regular use of SAP to support stores with invoice queries and reconciliation.
- Produce and maintain monthly records of all rebate claims from relevant suppliers and send on for payment.
- Support with raising POs for the wider team & finance where necessary.
- Central point of contact for queries relating to hospitals and escalation as appropriate.
What You’ll Need to Have
- An excellent working knowledge of Excel.
- Ability to build relationships and engage stakeholders both internally and externally.
- Concern for order and quality, with attention to detail.
- Resilient and able to operate effectively with a high volume of workload and tight timescales.
- Pre‑employment checks (DBS, PVG, or Access NI) may be required depending on location.
It Would Be Great If You Also Have
- Planning and project management skills.
Rewards Designed for You
- Boots Retirement Savings Plan
- Discretionary annual bonus
- Generous employee discounts
- Enhanced maternity/paternity/adoption leave pay and gift card for anyone expecting or adopting a child
- Flexible benefits scheme including options to buy additional holiday, discounted gym membership, life assurance, activity passes and more.
- Access to free, 24/7 counselling and support through TELUS Health, our Employee Assistance Programme.
A Bit About Us
At Boots, we’re proud to be an equal opportunity employer, creating a place where everyone feels welcome, supported, and free to be themselves. We believe that when our people feel valued and included, they thrive, so we’re committed to creating a brilliant Boots for our people so they can make a difference for our customers and colleagues every time. Boots is a Ban the Box employer and will consider the suitability of applicants with criminal convictions on a case‑by‑case basis.
Hospitals Administrator employer: Boots
At Boots, we pride ourselves on being an exceptional employer, offering a supportive and inclusive work environment that values every individual. As a Hospitals Administrator, you will benefit from flexible working hours, generous employee discounts, and a comprehensive rewards package designed to enhance your well-being and career growth. Join us in our mission to improve healthcare services while enjoying the unique advantages of working within a dynamic team dedicated to making a positive impact in the community.
StudySmarter Expert Advice🤫
We think this is how you could land Hospitals Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the healthcare sector, especially those who work in hospitals or pharmacy services. A friendly chat can lead to insider info about job openings and even referrals.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Understand how your skills align with their mission, especially in supporting NHS partners. This will show you’re genuinely interested and ready to contribute.
✨Tip Number 3
Practice your Excel skills! Since this role requires an excellent working knowledge of Excel, brush up on your spreadsheet abilities. You might even want to prepare a few examples of how you've used Excel in past roles.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Hospitals Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Hospitals Administrator role. Highlight your experience with Excel and any relevant administrative skills that match the job description. We want to see how you can contribute to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your skills align with our needs. Don’t forget to mention your ability to handle a high volume of work and tight deadlines.
Showcase Your Attention to Detail:Since attention to detail is key for this position, make sure your application is free from typos and errors. We appreciate candidates who take the time to present their best selves, so double-check everything before hitting send!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way to ensure your application gets into the right hands. Plus, you’ll find all the info you need about the role and our company there!
How to prepare for a job interview at Boots
✨Know Your Numbers
Since the role involves handling monthly invoices and KPI data, brush up on your Excel skills. Be prepared to discuss how you've used Excel in previous roles, especially for data analysis or reporting. This will show that you can hit the ground running.
✨Showcase Your Relationship-Building Skills
The Hospitals Administrator role requires engaging with various stakeholders. Think of examples where you've successfully built relationships in a professional setting. This could be through collaboration on projects or resolving conflicts—anything that highlights your interpersonal skills.
✨Demonstrate Attention to Detail
With responsibilities like producing accurate invoices and maintaining records, attention to detail is crucial. Prepare to share specific instances where your meticulousness made a difference, whether it was catching an error or improving a process.
✨Be Ready for a Fast-Paced Environment
This position involves managing a high volume of work under tight deadlines. Think about times when you've thrived in similar situations. Discuss your strategies for prioritising tasks and staying organised, as this will reassure them of your resilience and adaptability.
