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- Tasks: Support efficient Facilities Management services across key UK locations and ensure colleague wellbeing.
- Company: Join Boots, a trusted leader in healthcare and retail with a diverse and inclusive culture.
- Benefits: Enjoy flexible benefits, generous discounts, and access to 24/7 counselling support.
- Why this job: Make a real impact on workplace safety and wellbeing while developing your career.
- Qualifications: Experience in facilities management and understanding of financial processes are essential.
- Other info: Dynamic environment with opportunities for growth and collaboration across various teams.
The predicted salary is between 28800 - 43200 £ per year.
Facilities Management is about caring for colleagues and the places they work. It is a critical function that looks after the health, safety and wellbeing of individuals and site infrastructure. Reporting to the Facilities Manager, you will be a member of the Engineering and Facilities Management team taking responsibility for the operational delivery, financial management and implementation of FM practices, processes and procedures. This role will also provide support across a range of accountabilities and responsibilities that ensure the FM team function in delivery facilities management and care for colleagues across all UK sites.
Key responsibilities
- As a member of the Boots EFM Team, support the delivery of efficient and effective Facilities Management services across key UK locations.
- Support the Facilities Manager in meeting financial challenges by looking for operational efficiencies and cost-effective solutions to operational challenges.
- Support the Facilities Manager in driving the performance management of facilities services such as engineering, security, catering and porterage.
- Liaise with multiple business resource groups to provide Facilities Management support / constructive challenge.
- Administrative responsibilities including Financial processes / controls, including the raising / management of purchase orders and invoicing and maintaining dashboard reporting.
- Help deliver the annual revenue and capital budgets working alongside the Facilities Manager to ensure appropriate governance and controls are preserved.
- Working with FM Manager to ensure budgets are maintained in line with departmental targets and third-party payment processes work.
- Management of procurement processes, including confirmation of costs and creation of orders.
- Working collaboratively with the FM Manager and Service Providers to ensure service and performance is maintained at the highest levels.
- Supporting the performance review process, preparing reports and reviewing actions.
- Maintain a strong working relationship with third-party teams to ensure focus remains on strategic, and operational activity.
- Understand key performance indicators of contractual service level agreements.
- Challenging failings with FM providers.
- Work with key partners to understand ways of working and help develop and execute key strategic priorities.
What you’ll need to have (our must-haves)
- Experience working in a facilities management environment either within a customer or provider role.
- Understanding of financial and budget management.
- Working knowledge of basic Health & Safety and compliance practices and policies.
- Experience working with a range of internal and external stakeholders and providers.
- Understanding of commercial and procurement processes such as cost negotiation and ordering processes.
- Flexible approach to changing priorities and goals within a dynamic and changing environment.
- Willingness to travel within the UK, specifically to WBA Southern sites and relevant supplier sites as required.
Rewards designed for you
- Boots Retirement Savings Plan
- Discretionary annual bonus
- Generous employee discounts
- Enhanced maternity/paternity/adoption leave pay and gift card for anyone expecting or adopting a child
- Flexible benefits scheme including option to buy additional holiday, discounted gym membership, life assurance, activity passes and much more.
- Access to free, 24/7 counselling and support through TELUS Health, our Employee Assistance Programme.
There’s lots more in our benefits and discounts, MyBoosts - there to give you that little lift in your everyday.
About The Boots Group: The Boots Group is a trusted leader in healthcare, pharmacy and retail, operating across 11 countries - including the UK, Ireland, Thailand and Mexico. The Boots Group brands - including Boots, Boots Opticians, No7 Beauty Company, Farmacias Benavides and Alliance Healthcare - are trusted and well recognised healthcare and beauty businesses, serving millions of customers and patients every day in communities around the world. We are proud to be an equal opportunity employer, passionate about embracing the diversity of our colleagues and providing a positive and inclusive working environment for all.
What’s next
If you apply, our team will be in touch to let you know the outcome of your application or to arrange next steps. Where a role is advertised as full-time, we are open to discussing part-time and job share options during the application process. If you require additional support as part of the application and interview process, we are happy to provide reasonable adjustments to help you to be at your best. Boots is a Ban the Box employer and will consider the suitability of applicants with criminal convictions on a case-by-case basis. We hope to hear from you soon. Be brilliant with Boots.
Facilities Coordinator employer: BOOTS
Contact Detail:
BOOTS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management field. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its facilities management practices. Show them you understand their needs and how you can contribute to their goals.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to financial management and operational efficiencies. Confidence is key, so get comfortable with your answers!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team.
We think you need these skills to ace Facilities Coordinator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Facilities Coordinator role. Highlight your experience in facilities management and any relevant financial or compliance knowledge that matches what we're looking for.
Showcase Your Skills: Don’t just list your skills; give examples of how you've used them in previous roles. Whether it’s managing budgets or liaising with stakeholders, we want to see how you’ve made an impact in your past positions.
Be Clear and Concise: Keep your application straightforward and to the point. Use clear language and avoid jargon unless it's relevant to the role. We appreciate a well-structured application that’s easy to read!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details you need about the role there!
How to prepare for a job interview at BOOTS
✨Know Your Facilities Management Basics
Make sure you brush up on your facilities management knowledge, especially around health and safety practices. Understanding the key responsibilities of the role will help you answer questions confidently and show that you're ready to hit the ground running.
✨Showcase Your Financial Savvy
Since financial management is a big part of this role, be prepared to discuss your experience with budgets and cost-effective solutions. Bring examples of how you've managed finances in previous roles, as this will demonstrate your capability to support the Facilities Manager effectively.
✨Prepare for Stakeholder Engagement
This job involves liaising with various stakeholders, so think about your past experiences working with different teams. Be ready to share specific examples of how you've built relationships and navigated challenges with internal and external partners.
✨Flexibility is Key
The role requires a flexible approach to changing priorities, so be prepared to discuss how you've adapted to dynamic environments in the past. Highlight any instances where you've successfully managed shifting goals or unexpected challenges.
