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- Tasks: Provide top-notch admin support to the Managing Director and leadership team at Boots Opticians.
- Company: Join Boots Opticians, a leading name in eye care with a focus on innovation and customer experience.
- Benefits: Enjoy flexible benefits, generous discounts, and a supportive work environment.
- Why this job: Be a key player in a fast-paced team and enhance your skills in a dynamic setting.
- Qualifications: Experience as an EA/PA with strong organisational and communication skills.
- Other info: Diversity and inclusion are at our core; we celebrate authenticity in our workplace.
The predicted salary is between 28800 - 43200 ÂŁ per year.
Contract: 12 Mths FTC Location: Nottingham
What you’ll be doing
You will provide proactive, efficient, orderly administration and organisational support to the Managing Director of Boots Opticians, three of the Opticians Leadership Team, and support the Senior Leaders across the wider Boots Opticians team. The role is fundamental as it creates the space and time for our leaders to focus on our people and deliver for the business – this is a fantastic fixed‑term/secondment opportunity for an experienced EA/PA who is looking for experience working in a fast‑paced team, and who wants to build on their knowledge of the Boots Opticians business.
Key responsibilities
- Be the first point of contact for stakeholders across the business, ensuring that all internal and external stakeholders are dealt with confidently and professionally.
- Complex and intricate diary management, meeting organisation and managing conflicting diary priorities using own initiative.
- Manage a very high volume of meeting requests, both internally and externally, ensuring meetings are arranged according to business priorities, adapting calendars to accommodate urgent and last‑minute requests/changes.
- Organise, set up and communicate key functional team meetings, including the Monthly Leadership meetings, Boots Opticians Shareholder Board meetings and Opticians annual events.
- Setting agendas, arranging speakers and following up on actions.
- Organise the Opticians Leadership team attendance at external Opticians events.
- Book travel and accommodation arrangements, in the UK, Europe and International trips; plan logistics for group trips, delivering the most cost‑effective and efficient solution.
- Expense management and query resolution – tracking and accurate/on‑time submission.
- Support confidential business processes and system changes such as Performance, People and Payroll.
- General admin support: employment contract changes, drafting and reviewing letters, liaising with the legal team regarding contracts, store visit tracking and new store opening attendance.
- Create and maintain an effective personnel filing system utilising Employee Electronic Files in People Admin where appropriate.
- Build, manage and maintain distribution lists.
- Resolve IT issues and raise to the Help Desk as required.
- Work collaboratively with the EA/PA population to build effective relationships and deliver high‑quality support; may be called upon to provide cover for holidays, sickness and other absence.
About Boots Opticians
Part owned by the De‑Rigo family, a world leader in the design and production of high‑end frames and sunglasses, Boots Opticians has around 500 stores, a growing number of which are franchise businesses. Boots Opticians is continually evolving and is one of the leading opticians in the UK, offering outstanding clinical expertise and a wide selection of eye‑care & eyewear products and services. Focusing on health and a great customer experience, ensuring all of our patients & customers get the best experience for their optical needs.
We are an equal‑opportunity employer, empowering our team members to be their authentic selves as we share a culture where diversity, equity and inclusion are at the centre of everything we do.
Rewards designed for you
- Boots Retirement Savings Plan
- Discretionary annual bonus
- Generous employee discounts
- Enhanced maternity/paternity/adoption leave pay and gift card for anyone expecting or adopting a child
- Flexible benefits scheme including option to buy additional holiday, discounted gym membership, life assurance, activity passes and much more.
- Access to free, 24/7 counselling and support through TELUS Health, our Employee Assistance Programme.
There’s lots more in our benefits and discounts, MyBoosts – there to give you that little lift in your everyday. Find out more at boots.jobs/rewards. Exclusions may apply; eligible roles only.
A bit about us
At Boots Opticians, we help everyone see what’s possible, from our customers to our colleagues. We’re a proud equal‑opportunity employer, and the diversity of our colleagues is so important to us, as we create a positive and inclusive workplace for everyone who steps through the door. With a supportive team and trusted brand behind you, join us, and be brilliant with Boots.
What’s next
If you apply, our team will be in touch to let you know the outcome of your application or to arrange next steps. Where a role is advertised as full‑time, we are open to discussing part‑time and job‑share options during the application process. If you require additional support as part of the application and interview process, we are happy to provide reasonable adjustments to help you to be at your best.
Boots is a Ban‑the‑Box employer and will consider the suitability of applicants with criminal convictions on a case‑by‑case basis.
We hope to hear from you soon. Be brilliant with Boots.
Executive Assistant - Opticians employer: BOOTS
Contact Detail:
BOOTS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - Opticians
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Boots Opticians on LinkedIn. A friendly chat can give you insider info and might just help you get your foot in the door.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Boots Opticians is all about diversity and inclusion, so think about how your experiences align with that and be ready to share!
✨Tip Number 3
Show off your organisational skills during the interview. Be ready to discuss how you’ve managed complex schedules or handled last-minute changes in previous roles. They’ll want to see you can keep things running smoothly!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the Boots Opticians team.
We think you need these skills to ace Executive Assistant - Opticians
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience in diary management and stakeholder communication, as these are key aspects of the job.
Showcase Your Organisational Skills: In your application, give examples of how you've successfully managed complex schedules or organised events. This will demonstrate your ability to handle the fast-paced environment at Boots Opticians.
Be Professional Yet Approachable: Since you'll be the first point of contact for stakeholders, convey a professional yet friendly tone in your written application. This reflects the kind of attitude we value at Boots Opticians.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity!
How to prepare for a job interview at BOOTS
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role at Boots Opticians. Familiarise yourself with the key responsibilities like diary management and meeting organisation. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed complex schedules or handled high volumes of meeting requests in the past. Be ready to discuss specific tools or methods you use to stay organised, as this is crucial for the role.
✨Practice Professional Communication
As the first point of contact for stakeholders, your communication skills are vital. Practice articulating your thoughts clearly and confidently. Consider role-playing common interview questions with a friend to refine your responses and ensure you come across as professional and approachable.
✨Be Ready for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about potential challenges you might face in the role, such as managing conflicting priorities or handling last-minute changes, and prepare thoughtful responses that highlight your proactive approach.
