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- Tasks: Provide essential admin support to leaders across Ireland, ensuring smooth operations.
- Company: Join a dynamic retail company with a focus on teamwork and growth.
- Benefits: Enjoy generous discounts, enhanced leave, and a solid pension plan.
- Other info: Great opportunity for career growth and continuous improvement in processes.
- Why this job: Be at the heart of operations, making a real difference in a fast-paced environment.
- Qualifications: Experience in admin roles, strong Microsoft Office skills, and attention to detail.
The predicted salary is between 30000 - 40000 £ per year.
This is a hands-on administrative role supporting Store, Area and Regional leaders across the Ireland business. You’ll play a key part in keeping our regional operations running smoothly by delivering accurate, timely and high-quality administrative support. You’ll work at the heart of the Ireland Region, supporting people systems, payroll-related administration, recruitment trackers and governance processes.
Day to day, that means managing data, keeping systems up to date, supporting leaders with queries, and ensuring consistency and compliance across core processes. We’re looking for someone who is organised, detail-focused and comfortable juggling multiple priorities, with the confidence to work independently while collaborating closely with the Administration Manager and wider regional teams.
What you’ll be doing
- Regional administrative support
- Provide comprehensive administrative support to Area and Regional leaders across Ireland
- Collate, maintain and distribute reports, trackers and people data in a timely and accurate way
- Support key people systems including PeopleAdmin and Time & Attendance
- Coordinate travel arrangements and process related expenses for the region
- Support our People Systems governance, ensuring accurate and up-to-date information
- Manage leaver processes to prevent salary overpayments and system errors
- Validate contract change requests and issue contract amendment letters in line with governance
- Coach store and Area leaders on Time & Attendance usage, highlighting common errors and improvements
- Support recruitment governance through accurate management of recruitment trackers
- Provide administrative support for new and relocating stores, including vacancy setup, training coordination and core store documentation
- Support seasonal and ad-hoc recruitment campaigns as required
- Assist HR teams with data collation and reporting
- Support payroll administration, exception reporting and system management
- Respond to queries and escalate issues where appropriate
- Support ad-hoc administrative requests across the wider administration team
- Assist with meeting notes, regional case support and documentation
- Contribute to continuous improvement of administrative processes
What you’ll bring
- Proven experience in an administrative support role, ideally within a retail or field-based environment
- Strong Microsoft Office skills (Excel, Outlook, Word, PowerPoint)
- Experience working with people or time & attendance systems (e.g. PeopleAdmin, MyTime or similar)
- Strong attention to detail and confidence working with data
- Clear and professional communication skills
- A solid understanding of handling sensitive information and GDPR requirements
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment
What you’re like
- Highly organised and dependable
- Comfortable working independently while supporting a wider team
- Calm under pressure and confident handling competing priorities
- Approachable and professional when working with stakeholders at all levels
- Solution focused, with a desire to improve how things are done
- A strong team player who takes pride in doing things accurately and well
Our Benefits
- Generous Employee Discount
- Enhanced Leave Entitlements
- Company Pension
Assistant Administration Specialist employer: Boots
Contact Detail:
Boots Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Administration Specialist
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how your skills align with what they need. This will help you stand out and show that you're genuinely interested.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable answering common questions. The more you practice, the more confident you'll feel when it’s time to shine.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Assistant Administration Specialist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Assistant Administration Specialist role. Highlight your relevant experience in administrative support, especially in retail or field-based environments. We want to see how your skills match what we're looking for!
Showcase Your Skills: Don’t forget to showcase your strong Microsoft Office skills and any experience with people or time & attendance systems. We love seeing candidates who are detail-oriented and can handle data confidently, so make that shine through!
Be Clear and Professional: When writing your cover letter, keep it clear and professional. Use a friendly tone but ensure you communicate your points effectively. Remember, we’re looking for someone who can communicate well with stakeholders at all levels!
Apply Through Our Website: Finally, make sure to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Boots
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Assistant Administration Specialist. Familiarise yourself with the key tasks mentioned in the job description, like managing data and supporting people systems. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple priorities. Be ready to discuss how you keep track of tasks and ensure accuracy in your work, as this will highlight your suitability for the position.
✨Brush Up on Your Tech Skills
The job mentions a need for strong Microsoft Office skills and experience with people systems. Make sure you're comfortable using Excel, Outlook, Word, and PowerPoint. If you have experience with specific systems like PeopleAdmin or MyTime, be prepared to talk about how you've used them effectively in previous roles.
✨Prepare for Scenario Questions
Expect questions that assess how you handle real-life situations, especially under pressure. Think of scenarios where you've had to manage tight deadlines or resolve conflicts. Practising these responses will help you convey your problem-solving skills and calmness in challenging situations.