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- Tasks: Provide high-level organisational and administrative support across various teams.
- Company: Join a leading opticians brand with a focus on teamwork and efficiency.
- Benefits: Enjoy a discretionary bonus, generous discounts, and flexible benefits.
- Why this job: Be the backbone of operations and make a real difference in a dynamic environment.
- Qualifications: Strong organisational skills and attention to detail are essential.
- Other info: Access to 24/7 counselling and excellent career growth opportunities.
The predicted salary is between 30000 - 42000 £ per year.
The PA & Admin Support role provides high-level organisational, administrative, and people-focused support across Retail, Operations, Property, Franchise, Regions, and Store teams. The position acts as a central coordination point, ensuring leaders and regional teams are fully supported to operate efficiently and effectively.
Diary & Meeting Management
- Full management of complex diaries, including meetings, calls, store visits, venue bookings, and rescheduling.
- Organisation of team meetings, development days, divisional events, clinical days, and regional conferences.
- Preparation of store visit packs (scorecards, P&L, weekly sales) and attendance at visits/meetings as required.
- Serve as the diary contact point for Regional Managers and support external event bookings.
Travel & Expenses
- Arrange all travel: flights, trains, hotels, car hire, and research optimal travel routes.
- Submit and manage Concur expenses, upload receipts, maintain mileage logs, and resolve outstanding or queried claims.
People Administration
- Update PeopleAdmin for direct reports and store/region structures: contract changes, holiday corrections, sickness, MAT/PAT leave, absence.
- Complete PPFs, emergency payments, hierarchy updates, and change request forms (Welcome Bonus, Refer a Friend).
- Manage personal files, holiday planners, weekend working logs, and ensure holiday cover is arranged.
General Administration & Operational Support
- Manage leaders' inboxes during annual leave and ensure continuity with deputies.
- Set up and approve OneID and email accounts.
- Prepare spreadsheets, collect data, and request reports from People Information as required.
- Raise PO numbers and manage invoices.
- Support store/region admin: bonus queries, RAF/Welcome Bonus follow-up, company expense clearing, and personnel record updates.
- Act as a central point of contact for Regional Managers, Store Leaders, and HRBPs for operational and admin queries.
Core Qualifications
- Strong organisational and planning skills, with the ability to juggle priorities.
- Ability to manage high volumes of tasks while maintaining accuracy, with a strong attention to detail.
- Clear and professional communication with senior leaders, stores, and external parties.
- Ability to take accurate, impartial notes in formal meetings.
- Strong IT and system skills; Microsoft Office, PeopleAdmin, Concur.
- Experience raising POs and resolving invoice queries.
- Competence in handling sensitive personnel information securely.
- Confidence in troubleshooting store or regional admin queries.
Benefits
- Discretionary annual bonus.
- Generous employee discounts.
- Enhanced maternity/paternity/adoption leave pay and gift card for anyone expecting or adopting a child.
- Flexible benefits scheme including option to buy additional holiday, discounted gym membership, life assurance, activity passes and much more.
- Access to free, 24/7 counselling and support through TELUS Health, our Employee Assistance Programme.
There are lots more in our benefits and discounts, MyBoosts - there to give you that little lift in your everyday.
Personal Assistant - Opticians in Nottingham employer: Boots UK
Contact Detail:
Boots UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant - Opticians in Nottingham
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how your skills align with what they need. Practise common interview questions and think of examples that showcase your organisational and planning skills.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. It’s also a chance to reiterate why you’re the perfect fit for the Personal Assistant position.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, you’ll find all the latest opportunities tailored just for you.
We think you need these skills to ace Personal Assistant - Opticians in Nottingham
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your organisational skills and experience in managing complex diaries. We want to see how you can juggle priorities just like we do at StudySmarter!
Show Off Your Communication Skills: Since this role involves clear communication with senior leaders and external parties, don’t forget to showcase your ability to communicate professionally. Use examples from your past experiences where you’ve nailed this!
Highlight Your IT Proficiency: Mention your experience with Microsoft Office, PeopleAdmin, and Concur. We love tech-savvy applicants who can handle systems with ease, so let us know how you've used these tools effectively in your previous roles.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining the StudySmarter team!
How to prepare for a job interview at Boots UK
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Personal Assistant role and its responsibilities. Familiarise yourself with diary management, travel arrangements, and people administration tasks. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've managed multiple tasks or complex schedules in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your strong organisational skills, which are crucial for this role.
✨Communicate Clearly and Professionally
Since you'll be interacting with senior leaders and external parties, it's essential to demonstrate clear and professional communication during the interview. Practice articulating your thoughts and ensure you listen carefully to the interviewer's questions, responding thoughtfully.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving abilities and how you handle sensitive information. Think about potential challenges you might face in the role and prepare responses that showcase your ability to troubleshoot and maintain confidentiality.