Personal Assistant in Nottingham

Contract: Permanent

Location: Nottingham Head Office

Recruitment Partner: Anastasia Walker

What you'll be doing

You will provide proactive, efficient administration and organisational support to the General Merchandise Director, and four of her and Boots senior leadership team within Boots UK. The role is fundamental as it creates the space and time for our leaders to focus on our people and deliver for the business - this is a fab opportunity for an experienced PA who is looking for career progression and who wants to be part of a wider PA community.

Key responsibilities

• Be the first point of contact for stakeholders across the business, ensuring that all internal and external stakeholders are dealt with confidently and professionally
• Complex diary management and meeting organisation
• Manage a very high volume of meeting requests ensuring meetings are arranged according to business priorities, adapting calendars to accommodate urgent and last-minute requests
• Organise, setup and communicate key functional team meetings
• Setting agendas and following up on actions
• Booking travel and accommodation arrangements, delivering the most cost effective and efficient solution. Some complex travel with need for exec sign offs and visa applications.
• Expense management - tracking and accurate / on time submission
• Supporting confidential business processes such as Performance, People and Payroll System changes such as onboarding and leavers, salary changes, annual leave tracking
• General admin support: employment contract changes, drafting and reviewing letters
• To create and maintain an effective personnel filing system utilising Employee Electronic Files in People Admin where appropriate.
• Build, manage and maintain distribution lists and organisational charts
• Resolve basic IT issues and raise to the Help Desk as required
• Work collaboratively with the PA population to build effective relationships with them in order to deliver high quality support.
• May be called upon to provide cover for holidays, sickness and other absence.

What you’ll need to have (our must-haves)

• We are looking for someone with a proven track record in working in a PA/EA Capacity in a corporate organisation
• Self-Starter who enjoys working on own initiative but equally happy to take direction
• Is an effective relationship builder
• Strong organisational skills and ability to plan and prioritise working with multiple stakeholders
• Confidence and enjoyment being in a role with lots of variety is also key to being successful.

Rewards designed for you

• Boots Retirement Savings Plan
• Discretionary annual bonus
• Generous employee discounts
• Enhanced maternity/paternity/adoption leave pay and gift card for anyone expecting or adopting a child
• Flexible benefits scheme including option to buy additional holiday, discounted gym membership, life assurance, activity passes and much more.
• Access to free, 24/7 counselling and support through TELUS Health, our Employee Assistance Programme.

There's lots more in our benefits and discounts, MyBoosts - there to give you that little lift in your everyday. Find out more at boots.jobs/rewards. Exclusions may apply; eligible roles only.

About The Boots Group

The Boots Group is a trusted leader in healthcare, pharmacy and retail, operating across 11 countries - including the UK, Ireland, Thailand and Mexico. The Boots Group brands - including Boots, Boots Opticians, No7 Beauty Company, Farmacias Benavides and Alliance Healthcare - are trusted and well recognised healthcare and beauty businesses, serving millions of customers and patients every day in communities around the world. We are proud to be an equal opportunity employer, passionate about embracing the diversity of our colleagues and providing a positive and inclusive working environment for all.

What’s next

If you apply, our team will be in touch to let you know the outcome of your application or to arrange next steps. Where a role is advertised as full-time, we are open to discussing part-time and job share options during the application process. If you require additional support as part of the application and interview process, we are happy to provide reasonable adjustments to help you to be at your best. Boots is a Ban the Box employer and will consider the suitability of applicants with criminal convictions on a case‑by‑case basis. We hope to hear from you soon. Be Brilliant with Boots.