Exec Assistant in London

Contract: 12 Mths FTC

Location: Nottingham

Recruitment Partner: Anastasia Walker

What you will be doing: You will provide proactive, efficient, orderly administration and organisational support to the Managing Director of Boots Opticians, three of the Opticians Leadership Team, and support the Senior Leaders across the wider Boots Opticians team. The role is fundamental as it creates the space and time for our leaders to focus on our people and deliver for the business. This is a fantastic fixed term/secondment opportunity for an experienced EA/PA who is looking for experience working in a fast-paced team, and who wants to build on their knowledge of the Boots Opticians business.

Responsibilities:

• Be the first point of contact for stakeholders across the business, ensuring that all internal and external stakeholders are dealt with confidently and professionally.
• Complex and intricate diary management, meeting organisation and managing conflicting diary priorities using own initiative.
• Manage a very high volume of meeting requests, both internally and externally, ensuring meetings are arranged according to business priorities, adapting calendars to accommodate urgent and last-minute requests/changes.
• Organise, setup and communicate key functional team meetings, including the Monthly Leadership meetings, Boots Opticians Shareholder Board meetings and Opticians annual events.
• Setting agendas, arranging speakers and following up on actions.
• Organise the Opticians Leadership team attendance at external Opticians Events.
• Booking travel and accommodation arrangements, in the UK, Europe and International trips. Planning logistics for group trips, delivering the most cost effective and efficient solution.
• Expense management and query resolution - tracking and accurate/on time submission.
• Supporting confidential business processes and system changes such as Performance, People and Payroll.
• General admin support: employment contract changes, drafting and reviewing letters, liaising with the legal team regarding contracts, store visit tracking and new store opening attendance.
• To create and maintain an effective personnel filing system utilising Employee Electronic Files in People Admin where appropriate.
• Build, manage and maintain distribution lists.
• Resolve IT issues and raise to the Help Desk as required.
• Work collaboratively with the EA/PA population to build effective relationships with them in order to deliver high quality support. May be called upon to provide cover for holidays, sickness and other absence.

About Boots Opticians: Part owned by the De-Rigo family, a world leader in the design and production of high end frames and sunglasses, Boots Opticians has around 500 Stores, a growing number of which are Franchise business. Boots Opticians is continually evolving and is one of the leading Opticians in the UK offering outstanding clinical expertise and a wide selection of eye care & eyewear products and services. Focusing on health and a great customer experience, ensuring all of our patients & customers get the best experience for their Optical needs.

We are an equal opportunity employer, empowering our team members to be their authentic selves as we share a culture where diversity, equity and inclusion are at the centre of everything we do.

Rewards:

• Boots Retirement Savings Plan
• Discretionary annual bonus
• Generous employee discounts
• Enhanced maternity/paternity/adoption leave pay and gift card for anyone expecting or adopting a child
• Flexible benefits scheme including option to buy additional holiday, discounted gym membership, life assurance, activity passes and much more.
• Access to free, 24/7 counselling and support through TELUS Health, our Employee Assistance Programme.

There's lots more in our benefits and discounts, MyBoosts - there to give you that little lift in your everyday. Find out more at boots.jobs/rewards. Exclusions may apply; eligible roles only.

A Bit About Us: At Boots Opticians, we help everyone see what's possible, from our customers to our colleagues. We're a proud equal opportunity employer, and the diversity of our colleagues is so important to us, as we create a positive and inclusive workplace for everyone who steps through the door. With a supportive team and trusted brand behind you, join us, and be brilliant with Boots.

What's next: If you apply, our team will be in touch to let you know the outcome of your application or to arrange next steps. Where a role is advertised as full-time, we are open to discussing part-time and job share options during the application process. If you require additional support as part of the application and interview process, we are happy to provide reasonable adjustments to help you to be at your best.

Boots is a Ban the Box employer and will consider the suitability of applicants with criminal convictions on a case-by-case basis. We hope to hear from you soon. Be brilliant with Boots.