Business & Sales Support Administrator

PA to support the Head of Northern Europe and two VP’s of Sales in the fast-paced London HQ office and additional Sales Team support.

Essential Duties and Responsibilities Include:

• Provide comprehensive, efficient, and effective administration support to three Senior Sales Leaders & Ad Hoc Sales Team Support.
• Demonstrate initiative by planning ahead, staying organised, and proactively supporting stakeholders to ensure smooth day-to-day operations.
• Coordinate internal and external meetings, including room bookings and agendas.
• Ensure effective time management and prioritisation of meetings and business commitments.
• Act as a key on-site point of contact at events alongside the Marketing team, managing registration desks, guest arrivals, and smooth day-of execution.
• Oversee attendee management for the Women in Dealmaking initiative, including invitations, registrations, RSVP tracking, waitlists, and client communications.
• Handle catering arrangements, pre-orders, dietary requirements, and supplier coordination.
• Co-host bi-weekly meetings, bringing ideas and turning them into events.
• Maintain awareness of market trends, emerging venues, and networking opportunities to ensure a fresh and forward-thinking approach to client engagement.
• Submit expenses on behalf of the three VP’s of Sales in line with company policy.
• Coordinate domestic and international travel arrangements including flights, accommodation, transport, and detailed itineraries.
• Manage changing priorities and last-minute requests in a fast-paced environment while maintaining high attention to detail.
• Support tracking and reporting of team activity metrics and pipeline information across the business.
• Support wider business operations and team initiatives as required, demonstrating flexibility and a proactive approach.
• Support the London Sales Team with ad hoc requests such as purchases and organising of client events.
• Provide additional event management support for sales, including venue sourcing, registration, and attending events to host and/or co-ordinate.
• Responsible for the end-to-end purchase order management of any costs through the purchasing card.
• Undertake various types of research for special project work as directed.
• Maintain a good working knowledge of the relevant sales and operations functions and priorities of the organization.
• Other duties as may be requested on an ad hoc basis.

Personal Attributes:

• Team player who works productively with a wide range of people and personalities.
• Able to self-motivate and support other team members.
• Highly organised with excellent ability to prioritise tasks under pressure and with effective time management.
• Flexible and adaptable in approach.
• Demonstrate a high degree of confidentiality, discretion, and professionalism.
• Takes an active role in personal development and frequently reviews individual objectives.
• Professionally manages all enquiries, workload, and conflicting priorities to timely deadlines.
• Ability to effectively problem solve.
• Ability to work with the minimum of supervision, determine priorities, and deal with conflicting demands.
• Comfortable in a fast-paced, dynamic environment with the ability to meet multiple deadlines.
• Manages time effectively and adapts quickly to changing priorities.

Skills:

• Fluent in English, both speaking and writing.
• Strong aptitude for effective cross-functional collaboration.
• Effective listening, communication (verbal and written), and presentation skills.
• Excellent time management.
• Proactive and logical thinking with strong attention to detail.

Knowledge and Experience:

• 5+ years of experience providing administration support.
• Good technical abilities including use of Microsoft Office Suite.
• Able to work outside normal office hours from time to time, including evenings and occasional weekend work as required.
• Demonstrate service orientation with a desire to exceed customer expectations.
• Experience of working on Salesforce and Concur systems highly desired.

Our company is committed to fostering a diverse and inclusive workforce where all individuals are respected and valued. We are an equal opportunity employer and make all employment decisions without regard to race, colour, religion, sex, gender identity, sexual orientation, age, national origin, disability, protected veteran status, or any other protected characteristic. We encourage applications from candidates of all backgrounds and are dedicated to building teams that reflect the diversity of our communities.