At a Glance
- Tasks: Manage day-to-day finances, including invoices, bank reconciliation, and VAT returns.
- Company: Join BookLife Publishing, a creative hub for children's literature.
- Benefits: Flexible part-time hours, friendly team, and free on-site parking.
- Other info: Opportunity for professional growth in a supportive environment.
- Why this job: Make a difference in children's education while honing your bookkeeping skills.
- Qualifications: Experience in bookkeeping and familiarity with accounting software preferred.
The predicted salary is between 25000 - 28000 £ per year.
Salary
£25,000 - £28,000 pro rata for 2 - 3 days a week / 15 - 22 hours per week (DOE)
Hours
Part-time (2 -3 days per week / 15 - 22 hours per week), with flexibility around core hours (10am -3pm)
Reports to
Director
Contract
Maternity Cover - approx. 15 months fixed-term (3 months training/handover + 12 months cover), option to extend
About Book Life
Book Life Publishing Limited. specialises in creating innovative, original, and engaging children's books and directly supplying resources to educational establishments.
With a focus on filling a gap in the market for inspired and educational content, the company combines striking designs and curriculum-oriented content to create high-quality publications and resources for schools.
Our books are crafted to captivate young readers while encouraging curiosity and a desire to explore and understand the world.
Located in Kings Lynn, Book Life is dedicated to delivering creative and meaningful content to inspire the next generation.
We are looking for an experienced, detail-focused Bookkeeper to keep our day-to-day finances running smoothly on a part-time basis.
The Role
As Bookkeeper, you will own the core financial processes of the business, from raising purchase orders and paying supplier invoices through to bank reconciliation, VAT returns, and producing basic management information.
This is a hands-on, all-round bookkeeping role suited to someone who is confident working independently, enjoys accuracy and process, and is comfortable being the first point of contact for day-to-day finance queries.
Key Responsibilities
- Purchase orders
- Raise and process purchase orders in Orderwise, ensuring they are correctly coded and authorised before issue.
- Match purchase orders to supplier invoices and delivery notes, resolving any discrepancies with suppliers or internal teams.
- Maintain accurate, up-to-date purchase order records and keep suppliers informed of order status where needed.
- Purchase (supplier) invoices and payments
- Process supplier invoices accurately and on time, checking coding, VAT treatment, and approvals.
- Prepare and run supplier payment runs, ensuring payments are made within agreed terms.
- Monitor the purchase ledger, chase missing invoices/approvals, and deal with supplier account queries.
- Reconcile supplier statements to the purchase ledger on a regular basis.
- Credit control (sales)
- Manage the sales ledger, issuing customer invoices promptly and accurately.
- Chase overdue customer accounts by phone and email, resolving payment queries and disputes in a professional manner.
- Allocate incoming customer payments and reconcile customer accounts on a regular basis.
- Produce and review aged debt reports, escalating problem accounts to the Director as needed.
- Reconcile all business bank and card accounts regularly, investigating and resolving any discrepancies.
- Post bank transactions, allocate receipts against customer accounts, and keep cash records up to date.
- Monitor cash balances and flag any issues to the Director.
- VAT returns
- Prepare and submit quarterly VAT returns in line with Making Tax Digital requirements, ensuring accuracy and timely filing.
- Reconcile VAT control accounts and investigate any anomalies before submission.
- Keep up to date with relevant VAT rules (including any book/publishing-specific VAT treatment) and flag changes that affect the business.
- Management accounts and reporting
- Support month-end close by preparing accruals, prepayments, and basic journal entries.
- Provide accurate purchase ledger, cash, and bank information to support the preparation of management accounts.
- Produce simple management reports (e. g. aged creditors, cash position summaries) for the Director as required.
- Maintain organised financial records in line with company policy.
What We're Looking For
- Proven bookkeeping experience, ideally including purchase and sales ledger, credit control, bank reconciliation, and VAT return preparation.
- AAT qualification (or equivalent) desirable but not essential - relevant hands-on experience is equally valued.
- Experience using Orderwise (or similar systems) is highly desirable; training can be provided for the right candidate.
- Confident using standard accounting software (e. g. Xero, Sage, or Quick Books) and comfortable in Excel.
- High accuracy and strong attention to detail, with good organisational and time-management skills.
- Able to work independently, prioritise a varied workload, and communicate clearly with colleagues and suppliers.
- Discreet and trustworthy when handling financial and supplier information.
What We Offer
- Flexible part-time hours to suit work/life balance.
- A friendly, supportive team environment within the book trade.
- Free on-site parking
- #J-18808-Ljbffr
Bookeeper (Maternity Cover) in King's Lynn employer: BookLife Publishing Ltd
At BookLife Publishing Limited, we pride ourselves on being an excellent employer by offering a flexible part-time role that allows you to balance your work and personal life while contributing to the creation of inspiring children's literature. Our supportive team culture fosters collaboration and creativity, providing opportunities for professional growth within the publishing industry. Located in Kings Lynn, we also offer free on-site parking, making it convenient for our employees to join us in our mission to captivate young readers and support educational establishments.
