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For Companies At a Glance
- Tasks: Support auction teams with coordination and administration for exciting sales.
- Company: Join Bonhams, a historic global auction house with a vibrant culture.
- Benefits: Enjoy 28 days holiday, healthcare, and a cycle to work scheme.
- Why this job: Be part of a passionate team in a dynamic auction environment.
- Qualifications: Strong organisational skills and previous admin experience are essential.
- Other info: Opportunities for growth in a diverse and inclusive workplace.
The predicted salary is between 30000 - 42000 £ per year.
About The Bonhams Network
Founded in 1793, Bonhams is a global network of auction houses, with the largest number of international salerooms, offering the widest range of collecting categories and selling at all price points. Bonhams is recognised for its bespoke service, and a dedication to local market relationships, enhanced by a global platform. With 14 salerooms, Bonhams presents over 1,000 sales annually, across more than 60 specialist categories, including fine art, collectables, luxury, wine & spirits, and collector cars.
About The Department
Bonhams Scotland is part of an international team doing business with customers globally at what is an exciting time for auctioneering. This is only done with a dedicated and passionate team that is able to function seamlessly together, providing support when necessary and knowing when to seek assistance. The Edinburgh saleroom hosts auctions including Scottish Art, Home & Interiors, Single-owner Collections and Whisky.
About The Role
The Sale Coordinator is an integral role in the expert department, supporting the Specialists in the successful delivery of auctions as well as the day to day running of the department. In this role you will be supporting the Scottish Pictures and the Homes & Interiors Sale teams on all their sale coordination and administration needs. You will also be required to offer support to the Whisky team as needed.
Key Tasks & Responsibilities
- You will be the department’s experienced user of Auctioneer 3, Bonhams’ bespoke Auction Management System and primary business tool.
- You will be responsible for managing clients and their property throughout the sale cycle, including receipting property into A3, generating and issuing consignment contracts, requesting and uploading client details and payment management.
- You will be the Department’s primary contact for a range of external stakeholders ranging from our clients to restorers and suppliers, escalating to your Specialists when required.
- You will help co-ordinate the movement of property throughout the sale cycle, working with regional offices, Shipping, Operations & Photography to ensure efficient and compliant stock transfer.
- You will work with Client Services, Operations and Shipping to support clients with after sale enquiries, including the resolution of payments and arranging shipping quotes for both purchased and unsold lots.
- You will support your Department with preparing valuations, condition reports and condition photography as required.
- As an important part of the Department, you will also support on many day to day auction activities and ensure the Department has all it needs to run smoothly and effectively. Tasks will include responding to client enquiries pre and post sale, bidding and event management.
In addition to the tasks and responsibilities listed, you may be required to perform other duties as assigned by your manager.
Required Skills And Experience
- Strong time management and organisational ability
- Excellent communication in all modes with both internal and external stakeholders
- Ability to manage workflow and priorities in a fast-moving environment
- A flexible approach and a willingness to support Departments and teams outside of your core responsibilities
- Previous experience in an administrative position (not necessarily from an auction background)
What We Offer
- 28 days holidays (including Bank Holidays), increasing to 33 with service
- Healthcare and Life Assurance
- Enhanced maternity and paternity leave
- Cycle to Work Scheme
- Season Ticket Loan
If you wish to apply, please send your CV and cover letter by the 10th February 2026 at midnight. We thank you for your interest in this position but please note that we will only contact candidates chosen for further consideration. Bonhams is an Equal Opportunity Employer. As part of our commitment to fight for equality, we work to ensure a fair and consistent interview process. We celebrate diversity and we are committed to an inclusive work environment.
Sale Coordinator, Edinburgh employer: Bonhams
Contact Detail:
Bonhams Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Sale Coordinator, Edinburgh
✨Tip Number 1
Network like a pro! Reach out to people in the auction industry, especially those connected to Bonhams. A friendly chat can open doors and give you insights that might just land you that Sale Coordinator role.
✨Tip Number 2
Show off your organisational skills! During interviews, share specific examples of how you've managed multiple tasks or projects. This will demonstrate that you can handle the fast-paced environment at Bonhams.
✨Tip Number 3
Be ready to discuss your communication style. Since you'll be liaising with clients and various teams, highlight your ability to adapt your communication for different audiences. It’s all about making connections!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the Bonhams team.
We think you need these skills to ace Sale Coordinator, Edinburgh
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Sale Coordinator role. Highlight any relevant administrative experience and showcase your organisational skills, as these are key for us at Bonhams.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to tell us why you're passionate about the auction world and how you can contribute to our team. Be genuine and let your personality come through!
Showcase Your Communication Skills: Since you'll be liaising with various stakeholders, it's important to demonstrate your excellent communication skills in your application. Use clear and concise language, and don’t forget to proofread for any typos!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to the right people. Plus, it shows us you’re keen on joining our team at Bonhams!
How to prepare for a job interview at Bonhams
✨Know Your Auction Basics
Before heading into the interview, brush up on the basics of auctioneering and Bonhams' unique selling points. Understanding their history and recent expansions will show your genuine interest in the role and the company.
✨Showcase Your Organisational Skills
As a Sale Coordinator, you'll need to juggle multiple tasks. Prepare examples from your past experiences where you successfully managed time and prioritised tasks. This will demonstrate your ability to thrive in a fast-paced environment.
✨Communicate Clearly and Confidently
Effective communication is key in this role. Practice articulating your thoughts clearly, especially when discussing how you would handle client interactions or resolve issues. This will help you convey your suitability for managing external stakeholders.
✨Be Ready to Discuss Teamwork
Bonhams values a collaborative approach. Think of instances where you've worked well in a team, particularly in supporting others or stepping outside your core responsibilities. Highlighting your flexibility and willingness to assist will resonate well with the interviewers.
