Accounts Payable Specialist in City of Westminster

In your role as an Accounts Payable Specialist, you will be responsible for managing global expense claims and maintaining robust financial controls.

You will work cross-functionally to ensure policy compliance and budget adherence across the organization.

• Key Tasks and Responsibilities Expense Management & Navan Administration
• Oversee global expense claims on the Navan platform, ensuring all submissions are accurate and compliant.
• Act as the primary point of contact for employee queries regarding the Navan platform.
• Maintain and update system information, management of user accounts.
• Collaborate with HR and Compliance to ensure all company policies within Navan are up to date and reflect current expenditure targets.
• Investigate policy violations and provide necessary guidance to maintain financial discipline.
• Manage the expense workflow, including the proactive review and resolution of unapproved expenses.
• Conduct staff training on Navan platform usage and expense submission procedures if required.
• Reporting & Budgeting
• Report monthly expenses to the CFO, providing insights into spending patterns and trends.
• Partner with departments to monitor budgeted costs and help teams meet their financial targets.
• Perform transaction analysis to support management with ad-hoc reports and special projects.
• Payment Operations & Supplier Relations
• Execute global payment runs (urgent and weekly) via BACS, CHAPS, and foreign bank transfers if required.
• Manage supplier accounts, including the registration, coding, and posting of invoices for all companies.
• Perform daily bank reconciliations by accessing bank statements to verify and check transactions.
• Reconcile supplier statements and resolve any discrepancies or account issues.
• Process direct debits and standing orders within the purchase ledger if required.
• Issue advance expense payments when necessary and monitor outstanding balances.
• Ledger Maintenance
• Run unapproved invoice reports to ensure timely processing and month-end closing.
• Execute month-end purchase ledger procedures to ensure accurate financial records.
• Maintain the supplier master data, including the creation of new supplier profiles in the system.

In addition to the tasks and responsibilities listed, you may be required to perform other duties as assigned by your Manager.

Qualifications

• Good word processing skills, experience of Microsoft Word and Excel
• Excellent time management and organisation skills
• Good interpersonal and communication skills both written and oral
• Flexibility and the ability to be a team player

Founded in 1793, Bonhams is one of the world's leading auction houses - defined by connection, and home to the curious.

With over 230 years of expertise, Bonhams operates a global network of trusted specialists across 24 countries, including flagship salerooms in London, New York, Paris and Hong Kong.

Across more than 60 specialist categories, Bonhams serves collectors of every kind - from emerging to established - with the objects, stories and expertise that define their collecting journey.

Beyond auctions, Bonhams is both a destination for discovery and for industry-leading services and support.

Its rotating programme of exhibitions and public programming is free and open to all, reflecting a longstanding commitment to curiosity, cultural conversation and the enduring power of objects.

For forthcoming auctions and details of specialist departments, visit Bonhams. com.

Bonhams: A house built on knowledge.

Defined by connection.

Home to the curious., Bonhams is an Equal Opportunity Employer.

As part of our commitment to fight for equality, we work to ensure a fair and consistent interview process.

We celebrate diversity and we are committed to an inclusive work environment.

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