At a Glance
- Tasks: Coordinate contracts, invoicing, and customer service to ensure smooth operations.
- Company: Join Bolt Technical, a growing and innovative manufacturing company.
- Benefits: Competitive salary, full-time hours, and opportunities for career growth.
- Other info: Flexible working hours and a chance to develop your skills in a supportive team.
- Why this job: Be the backbone of operations and make a real difference in a dynamic environment.
- Qualifications: GCSEs in English and Maths, plus admin or coordination experience.
Location: West Tisted
Salary: £28,000 to £34,000 dependant on experience
Job Type: Permanent, Full-Time
About the Opportunity
Bolt Technical are recruiting for an organised and proactive Business Operations Coordinator to support the operational, financial, and administrative functions of our clients' business. The successful candidate will play a key role in coordinating contracts, invoicing, customer service activities, and performance reporting. This position is ideal for a highly organised individual who enjoys working across multiple departments, ensuring processes run smoothly and efficiently while delivering excellent support to both customers and colleagues.
Working Hours: Monday to Friday, 08:00 – 17:30
Key Responsibilities:
- Manage end-of-project and contract documentation processes
- Process new Planned Preventative Maintenance (PPM) orders and manage PPM renewals
- Maintain and update contract information within Simpro, ensuring data accuracy and compliance
- Coordinate applications for Police Unique Response Numbers
- Liaise with monitoring companies to support seamless service delivery
- Assist with foreign travel arrangements and overseas travel checklists
- Manage maintenance invoicing processes, ensuring timely and accurate billing
- Raise and process invoices for remedial and small works projects
- Provide backup support for purchasing activities when required
- Generate KPI reports for internal teams and key customers
- Support data collection, performance monitoring, and reporting activities
- Provide backup support for incoming calls and the shared Mail@ inbox
- Publish the daily diary for Management and Office teams
- Deliver general administrative support across the business as required
Key Skills & Experience:
- GCSEs (or equivalent) in English and Mathematics
- Previous experience in an administrative, operations, or coordination role
- Strong organisational skills with the ability to manage multiple priorities effectively
- Excellent attention to detail and accuracy
- Strong communication skills and ability to build effective working relationships
- Experience using job management, CRM, or business systems such as Simpro
- Proficient IT skills, including Microsoft Excel, Word, and Outlook
- Ability to work independently and collaboratively as part of a team
- Experience with invoicing, contract administration, or service delivery coordination would be advantageous
Due to the nature of the work, the successful candidate must be willing to undergo and successfully obtain security clearance. Existing security clearance is not required.
This is a permanent opportunity within a growing and technically advanced manufacturing environment. Flexibility may be required to support business needs.
By applying for this role, you consent to Bolt Technical holding your data in line with GDPR regulations. This vacancy is advertised by Bolt Technical, acting as an employment agency/business. Due to the volume of applications, only successful candidates will be contacted within 5 working days.
Business Operations Coordinator employer: Bolt
Bolt Technical is an exceptional employer, offering a competitive salary and the chance to work in a globally recognised engineering and manufacturing organisation based in Nottingham. With a strong emphasis on employee development, a collaborative team environment, and opportunities for career progression, employees can enjoy a fulfilling work-life balance through compressed working hours while contributing to a culture of trust and inclusivity.
StudySmarter Expert Advice🤫
We think this is how you could land Business Operations Coordinator
✨Get to Grips with Data Visualisation Tools
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✨Join Local Business Intelligence Meetups
Look for local business intelligence meetups or analytics conferences in your area. These events are not just great for learning but also for networking with industry professionals who could lead you to opportunities at companies like Bolt!
✨Engage with Online BI Communities
Join online forums or communities focused on business intelligence—think LinkedIn groups, Reddit threads, or even dedicated Slack channels. Engage actively by sharing your insights and asking questions; this can help you build visibility and connect with potential employers.
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We think you need these skills to ace Business Operations Coordinator
Some tips for your application 🫡
Highlight Your Analytical Skills:In the business intelligence field, showcasing your analytical skills is a must. Make sure your CV includes relevant experience with data analysis tools, programming languages like SQL or Python, and any projects where you've interpreted complex data sets to drive business decisions.
Showcase Your Business Acumen:Don't just focus on data; show us how you can apply your insights to real-world business problems. Highlight projects where you made a tangible impact on company performance, and be prepared to explain your thought process in your cover letter.
Tailor Your Documents for Us:When applying for a full-time role at Bolt, tailor your CV and cover letter to reflect our organisational goals and strategies. Mention specific tools and methodologies that align with what we do—this shows you’ve done your homework and are genuinely interested in our mission!
Include Relevant Certifications:Certifications like Google Data Analytics or similar qualifications can really make you stand out in business intelligence. Include these in your application, as they demonstrate your commitment to the field and your willingness to stay current with industry standards.
How to prepare for a job interview at Bolt
✨Show off your analytical skills
In a business intelligence role, you're going to need to demonstrate your analytical prowess. Be prepared to discuss specific tools you've used, like SQL, Tableau, or Power BI. Have real-world examples ready where you’ve turned data into actionable insights – this is what makes us shine in interviews!
✨Practice your technical know-how
Expect some technical questions during the interview that dive deep into your understanding of data modelling and analytics frameworks. Brush up on your knowledge of data warehousing concepts and be ready to tackle any real case scenarios they might present. They’ll want to see how you approach problems using your BI toolkit.
✨Portfolio of Projects
Since it's a full-time role, having a strong portfolio is key! Compile case studies demonstrating your previous projects, preferably showing how your insights led to business improvements. This can help us display how you think through complex datasets and your problem-solving process, which is what employers are keen on seeing.
✨Know their business model
Get familiar with Bolt’s business model and recent data-driven decisions. Be prepared to discuss how your skills can specifically support their objectives or challenges. Understanding their landscape shows that you’re not just a data buff, but you’re also genuinely interested in how BI can impact their bottom line.
