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- Tasks: Support governance operations and assist senior executives in a dynamic environment.
- Company: Join Boldyn Networks, a leader in connectivity shaping smart communities.
- Benefits: Hybrid work, competitive salary, and exposure to senior leadership.
- Why this job: Be part of a forward-thinking team making a real impact on global connectivity.
- Qualifications: 3+ years in company secretarial roles and relevant certifications required.
- Other info: Fast-paced environment with opportunities for professional growth.
The predicted salary is between 50000 - 60000 ÂŁ per year.
Location: London Paddington (Hybrid)
Contract: Fixed-Term (6 month FTC)
Reports to: Group General Counsel & Company Secretary
Boldyn Networks is one of the world’s largest neutral host network providers, helping shape the future of connected cities, transport systems, real estate, and major venues. We enable smarter, more sustainable communities through cutting‑edge connectivity. We are now seeking an experienced Assistant Company Secretary to join our Group Legal function on a fixed term contract. This is a pivotal role supporting our Group General Counsel & Company Secretary, senior executives, and Board, delivering high‑quality governance and company secretarial services across the Boldyn Group.
The Opportunity
As Assistant Company Secretary, you will play an integral role in ensuring smooth governance operations across a complex international group structure. You’ll administer key systems, support Board and Committee activities, manage filings, and maintain statutory records. This is an excellent opportunity for a governance professional who thrives in a fast‑paced, high‑standards environment and enjoys being a trusted support to senior stakeholders.
Key Responsibilities
- Board & Committee Support
- Assist in the timely preparation, compilation, and distribution of Board and committee papers across the Boldyn Group using Diligent Boards.
- Act as primary administrator for Diligent Boards, including access control, onboarding, resource updates, archiving, and creation of new committees.
- Draft Board papers, minutes, and circular resolutions for Group companies.
- Coordinate meeting logistics in partnership with Corporate EAs.
- Entity Management & Regulatory Filings
- Maintain statutory records using Diligent Entities, acting as system administrator for all Group companies.
- Manage company changes, onboard new users, and ensure entity data integrity.
- Prepare, research, and file statutory submissions with relevant authorities, ensuring all deadlines are met.
- Legal & Corporate Administration
- Serve as primary administrator for DocuSign, including permissions and user onboarding.
- Support Group Finance with document provision for audits, financial statements, budgeting, and KYC requests.
- Oversee Group Legal contract databases and manage permissions within the Group’s electronic document management system.
- Track contracts requiring execution and coordinate approvals.
- Draft correspondence, proofread documents, and support presentation preparation.
- General Support
- Manage diary requests, meeting coordination, and administrative support for the Group General Counsel & Company Secretary.
- Process invoices and expenses using Workday.
- Maintain strict confidentiality and support ad‑hoc governance or legal tasks.
- Stay up to date on company announcements and business developments.
What Success Looks Like (First 12 Months)
- Seamless support for Board and governance cycles across the Group
- Positive feedback from stakeholders on responsiveness and accuracy
- All regulatory filings completed on time
- Successful embedding of Diligent Entities across Group Legal, Group Finance, and local legal teams
About You
Experience & Qualifications
- 3+ years’ company secretarial experience
- Company secretarial or governance‑related certification (e.g., "ICSA/CGI" or equivalent)
Technical Skills
- Advanced experience using Diligent Boards, Diligent Entities, and DocuSign (administration level)
- Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook)
- Proven ability to produce well‑structured, polished documents and presentations
- Strong accuracy, organisational skills, and attention to detail
- Working knowledge of legal terminology and practices
- Experience with SharePoint is highly advantageous
Personal Attributes
- Proactive, highly organised, and able to manage high volumes of critical work
- Exceptional written and verbal communication skills
- Strong stakeholder management, with the ability to support senior executives
- High integrity and commitment to confidentiality
Why Join Boldyn Networks?
This is a chance to join a forward‑thinking global business playing a vital role in shaping the future of connectivity. You’ll operate at the heart of our governance function, working closely with senior leaders and gaining exposure across a dynamic, fast‑moving organisation.
Assistant Company Secretary (6 month FTC) employer: Boldyn Networks
Contact Detail:
Boldyn Networks Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Company Secretary (6 month FTC)
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or attend industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that dream job.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to be able to show how your skills align with their needs. Practice common interview questions and have your own questions ready to impress!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. We recommend mentioning something specific from the interview to remind them of your conversation.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Assistant Company Secretary (6 month FTC)
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your relevant experience in company secretarial roles. We want to see how your skills align with the responsibilities listed in the job description, so don’t hold back!
Showcase Your Skills: Emphasise your proficiency with tools like Diligent Boards and DocuSign. If you’ve got experience managing statutory records or preparing Board papers, let us know! We love seeing candidates who can hit the ground running.
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use clear language and structure your documents well. We appreciate a polished presentation that reflects your attention to detail.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity at Boldyn Networks.
How to prepare for a job interview at Boldyn Networks
✨Know Your Governance Stuff
Make sure you brush up on your company secretarial knowledge, especially around governance practices and legal terminology. Familiarise yourself with the responsibilities of an Assistant Company Secretary and be ready to discuss how your experience aligns with Boldyn Networks' needs.
✨Master Diligent Boards and Entities
Since you'll be using Diligent Boards and Diligent Entities, it’s crucial to demonstrate your proficiency with these tools. Prepare to talk about your past experiences managing similar systems and how you can ensure smooth operations in this role.
✨Showcase Your Organisational Skills
This role requires exceptional organisational skills, so come prepared with examples of how you've successfully managed multiple tasks or projects. Highlight any experience coordinating meetings or preparing documentation for senior stakeholders to show you can handle the fast-paced environment.
✨Communicate Clearly and Confidently
Strong communication is key in this position. Practice articulating your thoughts clearly and confidently, especially when discussing your previous roles and how they relate to the responsibilities at Boldyn Networks. Remember, you want to convey that you can support senior executives effectively.