At a Glance
- Tasks: Provide executive support to the CEO and manage key meetings and events.
- Company: Reputable membership body in the UK financial services sector.
- Benefits: Competitive salary, professional development, and a dynamic work environment.
- Other info: Be part of a close-knit team with opportunities for growth.
- Why this job: Join a vital organisation and make a difference in the financial services industry.
- Qualifications: Proven EA experience, strong Microsoft Office skills, and excellent organisational abilities.
The predicted salary is between 40000 - 50000 € per year.
We are recruiting on behalf of a well-regarded membership body at the heart of the UK financial services sector. The organisation represents a substantial membership of international financial institutions and engages regularly with government, HM Treasury and regulatory bodies including the PRA and FCA. We would love to hear from candidates with a background in membership organisation, trade body, professional association or banking and financial services.
The role includes:
- PA support to the Chief Executive
- Managing the CEO's diary and arranging internal and external meetings
- Ensuring adequate preparation time for all key meetings and providing relevant materials
- Drafting correspondence, handling RSVPs and keeping the CEO informed of membership changes
- Creating lists and reports from the CRM as required
Board, Committees and Working Groups:
- Coordinating meeting logistics for the Board, Tax Policy Working Group and CEO Breakfasts
- Formatting and circulating papers and presentations ahead of meetings
- Taking accurate minutes and maintaining clear action trackers
- Managing attendance records and responding to meeting queries
Events:
- Coordinating CEO roundtables and the AGM
- Drafting invitations, managing mailings and maintaining event records on the CRM
- Sourcing and liaising with venues
- Attending and supporting at the Summer Reception, Annual Banquet, Mansion House Lunch and conferences
Membership and Office Administration:
- Acting as a warm and professional first point of contact for members and visitors
- Responding to member queries and assisting with website access and registration
- Managing the membership database including annual updates and ongoing changes
- Handling general office administration including supplies and incoming calls
About you:
- Proven EA experience supporting at CEO or Director level, ideally within a membership organisation, trade body or financial services environment
- An accurate and confident minute-taker with experience producing clear written records and action trackers - this will be assessed at interview
- Strong Microsoft Office skills including Word, Excel and PowerPoint
- Experienced with CRM systems and comfortable with data handling and database management
- Highly organised with strong attention to detail and the ability to manage competing deadlines
- Discreet and professional when handling sensitive information
- Personable, proactive and able to work effectively as part of a small, close-knit team
Executive Assistant in London employer: Boffin Recruitment
As a leading membership body at the heart of the UK financial services sector, we pride ourselves on fostering a collaborative and supportive work environment that values professional growth and development. Our team enjoys a range of benefits, including flexible working arrangements, opportunities for continuous learning, and the chance to engage with influential stakeholders across the industry. Join us in a role that not only offers meaningful contributions to the financial landscape but also allows you to thrive in a dynamic and inclusive culture.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the financial services sector and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the organisation thoroughly. Understand their mission, values, and recent developments in the financial sector. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your minute-taking skills! Since this role requires accurate record-keeping, consider doing mock meetings with friends or family. This will help you get comfortable with capturing key points and action items quickly.
✨Tip Number 4
Don't forget to apply through our website! We make it super easy for you to submit your application and keep track of your progress. Plus, it shows you're serious about joining our community in the financial services sector.
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Executive Assistant role. Highlight your EA experience, especially in membership organisations or financial services, to show us you’re the right fit.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re passionate about this role and how your background aligns with our needs. Keep it professional but let your personality come through!
Showcase Your Minute-Taking Skills:Since accurate minute-taking is key for this role, consider including examples of your experience in this area. We want to see how you’ve managed meeting records and action trackers in the past.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Boffin Recruitment
✨Know Your Stuff
Before the interview, make sure you research the organisation thoroughly. Understand their role in the financial services sector and be familiar with key terms related to membership bodies and regulatory frameworks. This will help you answer questions confidently and show your genuine interest.
✨Showcase Your EA Skills
Be ready to discuss your experience as an Executive Assistant, especially at the CEO or Director level. Prepare examples of how you've managed diaries, coordinated meetings, and handled sensitive information. Highlight your proficiency with Microsoft Office and CRM systems, as these are crucial for the role.
✨Master Minute-Taking
Since accurate minute-taking is essential for this position, practice summarising meetings or discussions beforehand. Bring a sample of your previous minutes to the interview if possible, and be prepared to demonstrate your ability to create clear action trackers.
✨Be Personable and Professional
As the first point of contact for members and visitors, your interpersonal skills are vital. During the interview, showcase your warm and professional demeanour. Engage with your interviewers, ask thoughtful questions, and demonstrate that you can work effectively within a close-knit team.
