At a Glance
- Tasks: Support the CEO with diary management, meeting coordination, and event planning.
- Company: Reputable membership body in the UK financial services sector.
- Benefits: Competitive salary, flexible working, and a vibrant office culture.
- Other info: Opportunity for professional growth in a collaborative environment.
- Why this job: Join a dynamic team and make a real impact in the financial services industry.
- Qualifications: EA experience at CEO level, strong Microsoft Office skills, and excellent organisational abilities.
The predicted salary is between 40000 - 40000 € per year.
We are recruiting on behalf of a well-regarded membership body at the heart of the UK financial services sector. The organisation represents a substantial membership of international financial institutions and engages regularly with government, HM Treasury and regulatory bodies including the PRA and FCA.
We would love to hear from candidates with a background in membership organisation, trade body, professional association or banking and financial services.
The role
- PA support to the Chief Executive
- Managing the CEO's diary and arranging internal and external meetings
- Ensuring adequate preparation time for all key meetings and providing relevant materials
- Drafting correspondence, handling RSVPs and keeping the CEO informed of membership changes
- Creating lists and reports from the CRM as required
- Board, Committees and Working Groups
- Coordinating meeting logistics for the Board, Tax Policy Working Group and CEO Breakfasts
- Formatting and circulating papers and presentations ahead of meetings
- Taking accurate minutes and maintaining clear action trackers
- Managing attendance records and responding to meeting queries
- Events
- Coordinating CEO roundtables and the AGM
- Drafting invitations, managing mailings and maintaining event records on the CRM
- Sourcing and liaising with venues
- Attending and supporting at the Summer Reception, Annual Banquet, Mansion House Lunch and conferences
- Membership and Office Administration
- Acting as a warm and professional first point of contact for members and visitors
- Responding to member queries and assisting with website access and registration
- Managing the membership database including annual updates and ongoing changes
- Handling general office administration including supplies and incoming calls
About you
- Proven EA experience supporting at CEO or Director level, ideally within a membership organisation, trade body or financial services environment
- An accurate and confident minute-taker with experience producing clear written records and action trackers — this will be assessed at interview
- Strong Microsoft Office skills including Word, Excel and PowerPoint
- Experienced with CRM systems and comfortable with data handling and database management
- Highly organised with strong attention to detail and the ability to manage competing deadlines
- Discreet and professional when handling sensitive information
- Personable, proactive and able to work effectively as part of a small, close-knit team
Executive Assistant employer: Boffin Recruitment
Join a prestigious membership body at the heart of the UK financial services sector, where you will play a vital role in supporting the Chief Executive and engaging with influential stakeholders. Our collaborative work culture fosters professional growth, offering opportunities to enhance your skills while working alongside dedicated professionals in a dynamic environment. With a flexible work arrangement of four days in the office and one day from home, we prioritise work-life balance and employee well-being, making this an excellent place for meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the financial services sector and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews by researching the organisation thoroughly. Understand their mission, values, and recent news. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your minute-taking skills! Since this role requires accurate record-keeping, consider doing mock sessions where you take minutes from meetings or presentations. This will boost your confidence and impress interviewers.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Executive Assistant role. Highlight your EA experience, especially any work with CEOs or in membership organisations, to show us you’re the right fit.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to tell us why you’re passionate about this role and how your background in financial services or trade bodies makes you an ideal candidate. Keep it engaging and professional!
Showcase Your Minute-Taking Skills:Since accurate minute-taking is key for this role, consider including examples of your experience in this area. If you’ve got any samples or can describe your process, we’d love to hear about it!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us during the process!
How to prepare for a job interview at Boffin Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with the key tasks mentioned in the job description, such as managing the CEO's diary and coordinating meetings. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Minute-Taking Skills
Since accurate minute-taking is crucial for this role, be prepared to discuss your experience in this area. Bring examples of past minutes you've taken or be ready to explain how you ensure clarity and accuracy. You might even want to practice summarising a meeting scenario to showcase your skills during the interview.
✨Demonstrate Your Organisational Skills
The ability to juggle multiple tasks is essential for an Executive Assistant. During the interview, share specific examples of how you've managed competing deadlines in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your organisational prowess.
✨Be Personable and Professional
As the first point of contact for members and visitors, your interpersonal skills are key. Practice being warm and approachable in your responses. Show that you can handle sensitive information discreetly while maintaining professionalism. A friendly attitude can go a long way in making a positive impression!
