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- Tasks: Coordinate international showrooms and manage logistics for events in London, Paris, and New York.
- Company: Join Arddun Agency, a dynamic team in the fashion industry.
- Benefits: Gain hands-on experience, travel opportunities, and develop your organisational skills.
- Why this job: Be at the heart of exciting fashion events and make impactful connections.
- Qualifications: Strong organisational skills, proficiency in Excel, and a passion for operations.
- Other info: Opportunity to work in a fast-paced environment with potential for career growth.
The predicted salary is between 36000 - 60000 £ per year.
Overview
Department: Operations
Reporting to: Head of Operations
Location: London (Seasonal travel required to Paris & NY)
Role Overview
Arddun Agency is seeking an enthusiastic, highly organised Showroom Co‑Ordinator to play a key role in the planning, execution, and day‑to‑day management of our international wholesale showrooms. These showrooms take place four times a year across New York, London, and Paris. The Showroom Co‑Ordinator will act as a critical link between Operations, Wholesale, and external partners, ensuring that all showroom activity is planned, communicated, and delivered efficiently. This role requires exceptional attention to detail, strong organisational capability, and the confidence to manage multiple workstreams simultaneously across different time zones and markets.
Key Responsibilities
- Showroom Planning & Co-Ordination: Maintain detailed and accurate trackers for each season, ensuring that all milestones are clearly documented and achieved. Actively liaise across the different teams to receive and communicate the most up to date information. Manage the logistical coordination of the showroom components, including interns, models, catering, carnet and sample movements. Work directly with rental brands to finalise contracts and showroom space requirements.
- Travel & Logistics Management: Book and manage flights, trains and hotels for all seasonal travel for the team. Co-ordinate travel arrangements for tradeshows in addition to the sample shipments. Be the key contact at Arddun Agency with our Travel Agents and main hotel contacts.
- Communication & Reporting: Produce and distribute clear, structured weekly reports to the relevant teams to ensure all key parties are aligned. Act as the key link between the teams. Proactively flag any issues, risks or delays and support in the resolution.
- Financial Process & Vendor Management: Check and approve all relevant invoices received. Secure, manage and maintain strong working relationships with vendors and service providers. Send out the staff order forms at the end of each season and review and check that all individual orders adhere to policy.
Essential Skills
- Proficient with Excel and other Microsoft applications
- Strong communication and organisational skills
- Being reactive in everyday tasks
- Emotional intelligence
- Have a keen interest in pursuing a career within Operations
- French speaking (Desirable)
Showroom Co-Ordinator employer: BoF Careers
Contact Detail:
BoF Careers Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Showroom Co-Ordinator
✨Tip Number 1
Network like a pro! Reach out to people in the industry through LinkedIn or at events. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to show your enthusiasm for the role and how you can contribute to the team!
✨Tip Number 3
Practice your pitch! Be ready to explain why you're the perfect fit for the Showroom Co-Ordinator role. Highlight your organisational skills and attention to detail.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed and shows your genuine interest in joining us at Arddun Agency.
We think you need these skills to ace Showroom Co-Ordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Showroom Co-Ordinator role. Highlight your organisational skills and any relevant experience in managing logistics or coordinating events. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your skills align with what we're looking for. Be sure to mention your interest in operations and any experience you have in similar environments.
Show Off Your Attention to Detail: In this role, attention to detail is key. When filling out your application, double-check for any typos or errors. We appreciate candidates who take the time to ensure their application is polished and professional!
Apply Through Our Website: We encourage you to apply through our website for the best chance of being noticed. It’s super easy, and you’ll be able to showcase your application in the best light. Plus, we love seeing applications come directly from our site!
How to prepare for a job interview at BoF Careers
✨Know Your Showroom Stuff
Before the interview, dive deep into what a Showroom Co-Ordinator does. Familiarise yourself with the key responsibilities mentioned in the job description, like showroom planning and logistics management. This will help you speak confidently about how your skills align with their needs.
✨Show Off Your Organisational Skills
Since this role requires exceptional attention to detail and strong organisational capabilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Brush Up on Your Communication
Effective communication is crucial for this position. Think of times when you’ve had to liaise between different teams or stakeholders. Be ready to discuss how you ensured everyone was on the same page and how you handled any issues that arose.
✨Get Travel Savvy
Since the role involves managing travel arrangements, it’s a good idea to show your understanding of logistical coordination. You might want to mention any relevant experience you have with booking travel or managing schedules, especially across different time zones.
