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- Tasks: Manage and archive important documents in a dynamic environment.
- Company: Join a leading company focused on compliance and data integrity.
- Benefits: Part-time role with flexible hours and opportunities for growth.
- Other info: Perfect for detail-oriented individuals looking to develop their skills.
- Why this job: Make a real impact by ensuring the accuracy and security of vital records.
- Qualifications: A Levels in science and knowledge of GMP preferred.
The predicted salary is between 30000 - 40000 £ per year.
The Archivist is responsible for managing all aspects of local documentation archiving across on-site, external and electronic archives. The incumbent ensures documentation, records and information related to GMP manufacturing processes are accurately and securely maintained, accessible, and that data integrity is protected throughout record lifecycles. Ensures documentation is correctly classified, indexed and retained compliantly according to required retention periods, and ensures compliance with EU GMP, data integrity, Biosafety, HSE, BI Global/Local SOPs and EU Directive 2001/82/EC. This is a Fixed‑Term & Part‑time role (3 days a week) until December 2027.
Responsibilities
- Oversight of Local Archive
- Ownership & management of local procedures related to the Archive.
- Regular archiving of GxP documents.
- Manages entry/retrieval of documents.
- Ensures access control, safekeeping and key control.
- Identifying key archiving attributes & supporting record retention assignment.
- Orchestration of document reconciliation process.
- Ensures orderly storage of records.
- Controls/documentation of movement of records.
- Periodic spot checks of retrieval time.
- Maintaining stock of archiving consumables.
- Destruction of records after retention period.
- Timely retrieval of documents for Audits/Inspections.
- Continuous improvement of Archiving process.
- Training individuals & users in true copy generation and archiving.
Oversight of External Archive
- Manages storage/retrieval of documents to off‑site facility.
- Management of annual Purchase Orders.
- Oversight of destruction of records after retention period.
- Acts as SME for external archive audits e‑DMS Archivist.
- Moves obsolete/retired documents to archive folder in VQD and deletes at end of retention period.
Audits & Inspections
- Ensures Audit/Inspection Readiness.
- Organising and preparing documentation for audits/inspections.
- Participation and support during regulatory inspections, global quality audits and internal audits.
Knowledge of EU GMP, documentation management, archiving & data integrity within GMP environments.
Education & Qualifications
- Minimum three A Levels (or equivalent) at grades A-C including one scientific discipline.
- Archiving & records management qualification beneficial.
- Knowledge & experience of GMP, data integrity, documentation management.
- Ability to assess/understand large volumes of records.
- Good IT skills incl. databases.
- Excellent organisation & prioritisation.
- Strong attention to detail & accuracy.
- Strong commitment to customer service.
- Clear, professional communication (verbal & written).
- Ability to form constructive relationships at all levels.
- Ability to work independently and in teams.
- Ability to deliver training.
A successful candidate may be asked to undergo a Basic DBS Security Check.
GxP Records Archivist in Guildford employer: Boehringer Ingelheim
Contact Detail:
Boehringer Ingelheim Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land GxP Records Archivist in Guildford
✨Tip Number 1
Network like a pro! Reach out to folks in the industry, attend relevant events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your skills as a GxP Records Archivist. This will help you tailor your responses and show you're genuinely interested.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. Focus on showcasing your attention to detail and organisational skills, which are key for this role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace GxP Records Archivist in Guildford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the GxP Records Archivist role. Highlight your experience with documentation management, archiving, and any relevant qualifications. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your background aligns with our needs. Keep it professional but let your personality come through – we love a bit of character!
Showcase Your Attention to Detail: As an Archivist, attention to detail is key. In your application, make sure to demonstrate this skill. Whether it's through your formatting or the way you present your experiences, we want to see that you can keep things organised and accurate.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and securely. Plus, you’ll find all the info you need about the role right there!
How to prepare for a job interview at Boehringer Ingelheim
✨Know Your GxP Inside Out
Make sure you brush up on your knowledge of Good Practice (GxP) guidelines, especially those related to documentation management and data integrity. Being able to discuss specific examples of how you've ensured compliance in past roles will show that you're not just familiar with the terms, but that you can apply them effectively.
✨Showcase Your Organisational Skills
As an Archivist, organisation is key. Prepare to discuss your methods for managing large volumes of records and how you prioritise tasks. Bring examples of how you've improved archiving processes or maintained orderly storage in previous positions to demonstrate your proactive approach.
✨Prepare for Audits and Inspections
Since the role involves ensuring audit readiness, think about your experiences with audits or inspections. Be ready to share how you prepared documentation and supported teams during these processes. Highlight any specific challenges you faced and how you overcame them.
✨Communicate Clearly and Confidently
Strong communication skills are essential for this role. Practice articulating your thoughts clearly, both verbally and in writing. You might be asked to explain complex concepts, so being able to break them down into simple terms will be a huge plus. Consider preparing a few scenarios where you successfully trained others or built relationships across teams.